Volunteer Records for NGOs and Trusts
Volunteers carry a good part of the work at most trusts, from a weekend tuition slot to a camp duty. This module keeps who they are and what they did.
What a volunteer record holds
Each profile is short, and most of it is filled once at joining.
Duty and hours
A volunteer is put on a session, a camp, a drive or an office task, and the activity entry names them. Hours then total by volunteer, by programme and by month, without anyone keeping a separate attendance note. Anyone who stops coming shows on the inactive list. Certificates and letters of appreciation are printed from the same record where the trust issues them.
Who uses it
What the trust decides
Volunteer screening is a decision for the trust, and this module does not carry out any check. It stores whichever papers and dates the trust says it wants held.
- Which papers a volunteer must give before duty is allotted
- Whether volunteers may enter their own availability
- How a volunteer working with children is screened
- Whether hours are counted from the roster or from the attendance marked
Frequently asked questions
Can a volunteer log in and see their own duty?
Yes, where the trust wants that. A limited login shows the roster and the hours recorded against that person, and nothing else about other volunteers or beneficiaries.
Are volunteers kept separate from staff?
Yes. Volunteer records sit apart from employee records, though both can be put on the same camp duty.
Does it verify police or background checks?
No. The module stores the paper and its date, and any verification is arranged by the trust itself.
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