Every donor asks for a receipt and a report, and we build both by hand.
NGOs and trusts run on individual donations, CSR grants and, for some, foreign contributions, each with its own receipts, fund tracking and reports. GullySystem builds a system that records every donation against the right fund, issues receipts, tracks field activity and prepares donor reports. The free technology audit is where we begin, with no obligation.
Your team would rather spend time in the field than in spreadsheets. Donors, though, want receipts on time and reports that show where their money went.
We build software that keeps donations, funds and programme results connected, so reporting stops being a month of work.
Donations arrive by UPI, bank transfer, cheque and online campaigns. Someone matches each one to a donor, issues a receipt with the 80G details where applicable, and records it in Tally.
CSR grants come with a budget, milestones and a utilisation report, and trusts receiving foreign contributions keep those funds in a separate account. In the field, coordinators record beneficiaries, camp attendance and distributions in registers and phone photos.
At report time, the office collects all of it, matches spending to each grant’s budget, and writes a report with numbers and stories. Annual donor statements and returns add another rush.
What goes wrong for nGOs and trusts without a proper system.
Receipts go out late
Donations are matched to donors by hand from bank statements, so receipts follow weeks later.
Funds get mixed up
A CSR grant, general donations and foreign contributions are hard to separate when spending is recorded in one sheet.
Field data is incomplete
Beneficiary lists come from different coordinators in different formats, with duplicates.
Donor reports take weeks
Every report means collecting numbers, photos and spending from scratch.
What we would build for nGOs and trusts.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
Donor and donation register
Every donor with contact details, PAN where given, donations and the fund each is for.
Receipts and donor statements
Receipts with the details you specify, sent by email or WhatsApp, and annual statements per donor.
Fund and grant tracking
Each grant’s budget, spending and balance, with foreign contribution funds recorded separately.
Beneficiary and activity records
Coordinators record beneficiaries, sessions and distributions on a phone, with photos.
Donor report builder
Spending against budget and activity numbers for a grant, assembled into a report draft.
The services behind it.
Web and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreData Engineering and Business Intelligence
Dashboards that answer the owner’s Monday questions without anyone building an Excel sheet first.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreHow the work runs from Bengaluru for your city.
- 01
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 02
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 03
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 04
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 05
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
PetSeva: matching owners to the right vet, at any hour
A two-sided veterinary platform where supply is searchable by specialisation and bookable outside clinic hours — now carrying more than 2,000 veterinary doctors.
Read the case study Paying guest accommodationSAM Atithi Pavathi: bed-level occupancy as the source of truth
PG management software where allocation, rates and invoices all derive from bed-level occupancy, instead of being maintained in parallel spreadsheets.
Read the case study School transport servicesSAM Tours: school transport on a single ledger
Registration, fee collection, routing and finance writing to the same records — closing the gap between journeys run and fees actually collected.
Read the case studyQuestions nGOs and trusts ask before they call.
Our accounts are in Tally. Will that change?
No. Donations and expenses can post to Tally by fund, so your auditor keeps working the way they do now.
Does the software make us FCRA compliant?
No. Compliance is your trust’s responsibility with your auditor. The software keeps foreign contribution receipts and spending recorded separately, which makes the required records easier to produce.
Is custom software too expensive for a small NGO?
It can be. Free and low-cost donor tools work well for small organisations, and we will say so in the audit if that fits you better.
Can donors give online?
Yes. A donation page with UPI and card payments can issue the receipt automatically.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Related industries.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- We reply the same working day
- Your details stay private