One system for members, giving, groups, events and volunteers.
Manage the member directory, visitor follow-up, attendance, children’s check-in, giving by fund, small groups, volunteer rotas, events and room bookings in one system. Each household carries its contacts, its gifts and its involvement from first visit onwards. Staff, leaders and the treasurer work from the same list.
- Funds, groups, service times and roles entered the way your church is organised
- Member lists and giving history migrated and checked by your staff
- Edits to funds and roles handled by GullySystem staff when asked
GullySystem configures Church Management Software to hold the member directory, visitor follow-up, attendance, giving, groups, volunteer rotas and events. Each household holds its contacts, gifts and involvement. Staff, group leaders and the treasurer read one list, and pastoral notes stay limited to the people allowed to see them.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Welcome
A visitor or new family is recorded at the door or online, and a follow-up is assigned to a team member.
- 2
Membership
Households and members are added with contact details and milestones. Membership status changes as people join, move or leave.
- 3
Attendance and groups
Services, classes and groups take attendance, and leaders see who has stopped coming.
- 4
Giving
Gifts are entered or imported by method and fund, counted by two people and receipted.
- 5
Serving
Volunteers are rostered by team and date, confirm or swap by message, and leaders see open slots.
- 6
Reporting
The treasurer issues statements and fund reports. Pastors and the board read attendance and growth.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Contact & Account Management
Households and the people in them are separate records, so a family shares an address while each member keeps their own role and milestones.
- Lead Management
First-time visitors are logged and assigned to a welcome team member, who records whether the call or visit took place.
- Receipts Management
Each gift is receipted whether it arrives as cash, cheque, transfer or card, and posted against the member and the fund.
- Task Management
Rota slots are tasks with an owner and a date, so leaders see which roles are confirmed and which are still empty.
- Resource and Room Booking
Halls, classrooms and equipment are booked against events, and the calendar refuses a second booking at the same hour.
- WhatsApp, SMS and Email Notifications
A notice goes to everyone, a group or a team by email or messaging, using contact details already held in the directory.
- Online Booking Portal
Members register for a conference, class or outing on a public page, and the sign-up list appears on the event record.
- Roles and Permissions
Pastors, the office, treasurer and leaders each open only the records their role needs, and pastoral notes stay restricted.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For pastors and leaders
See attendance, follow-ups, pastoral notes and growth, with access limited to what the role needs.
For the church office
Maintain the directory, book rooms, send notices and handle member queries.
For the treasurer
Record and reconcile gifts, run fund reports and issue donor statements.
For group and ministry leaders
Keep rolls, send messages to a group and manage rotas for a team.
For members and volunteers
Update details, confirm a rota slot and register for events from a phone.
The numbers the owner asks for.
- Attendance by service and group
- Visitors followed up and outcomes
- Giving by fund, method and month
- Pledges against campaign targets
- Rota coverage by team and date
- People not seen for several weeks
- Event registrations and attendance
Who this is built for.
- Single-site churches with a small paid staff and many volunteers
- Multi-site congregations that share one directory
- Churches that run children’s and youth programmes
- Parishes and fellowships that keep several funds and campaigns
- Church plants and ministries moving from spreadsheets to one system
When it is not the right choice.
- A very small gathering with a handful of regular members can manage with a contact list and a notebook.
- Temples and non-profit trusts that run on donations and rituals will find Temple Management Software or NGO and Trust Management Software closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS and messaging
- Online giving provider
- Calendar
- Accounting export
- Livestream and website forms
Questions owners ask before a demo.
Can we accept gifts online?
Yes, through a payment provider you choose. Gifts are posted to the member and the fund, and the provider’s own fees and rules apply.
Does it track giving by fund?
Yes. Each gift is assigned to a fund, so restricted gifts for a building or mission can be reported alone.
Can children be checked in safely?
Yes. Check-in lists allergies and authorised collectors for each child, and a label is printed to match parent and child at pick-up.
Who can see pastoral notes?
Only people you give that permission. Roles are set during implementation, so a volunteer sees a roll but not a counselling note.
Can volunteers swap rota slots?
Yes. A volunteer confirms or asks for a swap by message, and the leader sees the change on the rota.
Can several campuses share one system?
Yes. Each campus keeps its own services and rotas, while one directory and shared reports can be read across all of them.
Can we import our member spreadsheet?
Yes. Your spreadsheet of households, members and past gifts is imported, and church staff read it over before regular use.
Who owns the data?
You do. The quotation spells out, before work starts, how you can take your membership and giving records away.
What does it cost?
No price is published; it depends on congregation size, users and modules. You see a demo first, then receive a quote in writing.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
Related products.
See Church Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
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