Billing and Invoicing for Pest Control

Billing raises invoices for one-off treatments and AMC contracts from the closed job or the contract terms. It records GST, advances, payment status and what is outstanding by customer.

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Invoices raised from the job

One-off treatments

Billed from the closed work order at the figure the customer accepted, with the visit and treatment named on the invoice. Nothing is retyped.

AMC visits

Billed as the contract reads: a year upfront, per visit, or in instalments whose dates were fixed when the contract was signed and saved.

GST on the bill

Tax is charged as configured for your business, with the customer’s GSTIN printed where a commercial customer has supplied one. Your CA decides what applies.

Advance and balance

An advance taken against a termite job appears on the same invoice. The balance is calculated once and not rewritten on a loose slip.

Payment status

Each invoice shows paid, part paid or unpaid, together with the mode by which the payment arrived and the date it was received.

Month-end billing

Visits completed in the month come up as billable, and AMC instalments falling due appear on the same list. Invoices are raised together. Nothing is chased from memory. Whatever remains on the screen afterwards is what is outstanding.

Reports for the accounts desk

Outstanding dues by customer, oldest first
AMC instalments falling due this month
Visits completed but not yet invoiced
Payments received, by mode and by date
Jobs quoted at one figure and closed at another

Limits to know

Invoices and payments export for Tally, and your accountant posts them there. A direct connection is scoped separately where a set-up needs it. On WhatsApp the message is prepared with the invoice attached, and a person sends it.

FAQ

Frequently asked questions

Can the software raise a GST invoice?

Yes. Invoices carry tax as you charge it and the customer’s GSTIN where one is given. Hotels and food companies can have the treatment and visit number printed on the bill.

Can one AMC be billed in instalments?

Yes. Instalments and their dates are saved with the contract, and each appears on the billing list when due. A customer paying the year upfront is billed once.

What if a job is quoted at one figure and done at another?

The invoice is raised against the work order, so it shows what the job closed at. The original quote stays beside it on the record for reference.

Can the report and the invoice go out together?

Yes, by email. On WhatsApp the message is made ready and somebody in the office sends it.

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