Manufacturing · Pharma Packaging Manufacturer Management Software

One system for artwork versions, press jobs, reject control and counted dispatch.

Component codes, artwork revisions, signed proofs, board and foil lots, press jobs, die cutting, folder-gluer runs, reject bins and counted dispatch sit on one job record. Each job carries its approved artwork, its customer’s signed proof and its reconciled sheet count. Pre-press, the press crew, quality and the dispatch desk all read that record, so each carton is printed from the version the customer approved.

Share your requirements

Component codes, artwork versions and die lines keyed in the way your pre-press team files them
Jobs in hand, board stock and unpaid invoices brought over before go-live
Later edits to job stages and inspection plans done for you by GullySystem staff

Printers of pharmaceutical cartons, leaflets, labels and blister foil keep component codes, artwork versions, proofs, press jobs and counted dispatch in a system that GullySystem configures to their presses. Changeovers need signed line clearance. Sheets issued, good pieces and rejects reconcile before a job closes, and rejected material is destroyed against a sheet list.

Where it breaks today

What goes wrong before the software.

Artwork versions live in several places

One artwork file sits in pre-press, the change request sits in an inbox, and the crew works from a printout. An old dosage line can reach the plates.

Counts differ between benches

Sheets issued, good pieces, rejects and returns are hand counted at different benches, and at job end the totals disagree without any clue to the gap. No one can say if sheets are missing.

Reject sheets are not held apart

Misprints, colour shifts and die-cut errors fall into one bin at the press, so material from one code lands beside another code’s rejects. Destruction is signed in bulk. No sheet list exists.

Press clearance is a verbal check

Changing from one carton code to another means old sheets, plates and leftover cartons must be removed from the folder-gluer, but the check is spoken rather than recorded. A stray carton rides into the next job.

Proof approvals scatter across email

The signed proof sits in an email thread, the job sheet shows another version number, and a dispute about a Pantone shade has no clean record. Nobody can settle it.

Colour approvals are filed by date

Signed press pull-outs are filed in a folder by day, so when a customer queries a shade, finding the right sheet becomes a hunt. The shade query waits.

How it runs

How the work flows through it, step by step.

1
Order and component code
A purchase order arrives quoting the customer’s component code and artwork version, and the code is matched to its master with die line and colour standard. A mismatch is caught here.
2
Pre-press and proof
Plates or digital files are prepared from the approved artwork and a proof goes to the customer, whose signed approval is stored on the job. No signature, no release.
3
Press release
The job is released with board, ink and varnish reserved, line clearance is signed, and the press operator sees only the approved artwork version. The press waits otherwise.
4
Print and convert
Printing, varnishing, die cutting, creasing and gluing are logged with in-process inspection, and rejected sheets go to a controlled bin by cause rather than into one heap. Each bin carries one code.
5
Count and reconcile
Sheets issued, good pieces, rejects and returns are reconciled at job end, any gap is explained before the job closes, and rejects are destroyed against a sheet list. Gaps cannot hide.
6
Pack and dispatch
Counted bundles carry lot labels, the delivery note shows code, version and count, and the invoice follows from the reconciled figure. One count serves all three.

Modules

What is inside.

Every module can be switched on, left out or changed to match how your team already works.

Component codes and masters

Store each customer’s component code with its die line, board grade, colour standard and current artwork version, and keep the history attached. Jobs open on full data.

Artwork version control

Hold artwork files and change requests by version, and let a new approval block earlier versions from new jobs while flagging the open ones. Superseded revisions cannot be picked.

Proofs and approvals

Send proofs, record the customer’s signed approval, and link it to the job, so that a job cannot be released without one. Approvals stay filed by code.

Board, foil and ink stock

Receive paperboard, aluminium foil, PVC and PVDC films and inks by lot, issue them to jobs, and see balances by size and grade. Balances update on issue.

Press jobs and clearance

Release jobs to a named press with plates and stock reserved, and record line clearance between codes, signed by operator and supervisor. No clearance, no start.

Colour and varnish approval

Each approved press sheet is logged against its Pantone or Delta E target, with the signer and the clock time. When a carton shade is queried weeks later, the file answers. Search by job or code.

Converting and inspection

Log die cutting, creasing and gluing runs with in-process checks such as register, glue-tab hold and cut depth, and log rejects by cause for each stage. Each stage owns its rejects.

Reject control and destruction

Count rejected sheets into controlled bins by code, and record destruction with the sheet list and a named witness. One bin holds one code.

Count reconciliation

Compare sheets issued, good pieces, rejects and returns for every job, and close a job only when the gap is explained. The balance decides closure.

Delivery notes and invoices

Pack counted bundles, print the delivery note with component code, artwork version and lot, and raise the invoice in the customer’s currency and tax rules. Labels print from the same figures.

Solutions inside

The business modules it is built from.

Each one is also available on its own, or inside a system built for you.

Product Management
Each customer component code has a master holding die line, board grade, colour standard and current artwork version, so every new job opens with complete data.
Document Management
Artwork files and change requests are held by revision, and a fresh approval stops earlier revisions from being picked for a new job.
Workflow and Approvals
A proof goes to the customer for signed approval, and the press job stays on hold until that signed approval is attached to it.
Batch and Serial Tracking
Board, foil and ink arrive by lot and issue to jobs by lot, so a bundle can name the paperboard reel it was printed on.
Work Order Management
Jobs go to named presses with plates and stock reserved, and the next job cannot start until the clearance sheet for the previous code is signed.
Quality Control
In-process checks are logged at printing, die cutting and gluing, and every reject is recorded by cause for the stage that produced it.
Production Planning
Planned quantities, sheets issued and good pieces are compared per job, and the plan lists jobs left open with unexplained gaps.
Barcodes and Labels
Bundles carry lot labels with code, version and count, and the delivery note reads the same figures from the job record.

Services

How we would put it in.

Setup, data migration, integrations and anything built on top.

Who uses it

One system, each person sees their part.

For plant heads

See jobs by press, proofs waiting, reject volumes by cause and deliveries due, without walking the floor. One page shows the plant.

For pre-press staff

Maintain artwork versions, send proofs and link the signed approval to the job before release, so the press never sees an unapproved file. Release waits on you.

For press and converting operators

Open the job with its approved artwork, sign clearance, log counts and call quality for colour approval. Counts go in as the run goes.

For quality inspectors

Inspect in-process pieces, count rejects into controlled bins and witness destruction against the sheet list. Your signature sits on the record.

For dispatch and accounts

Pack counted bundles, print delivery notes and raise invoices from the reconciled count. Figures are never retyped.

Reports

The numbers the owner asks for.

Jobs by press with reconciled and open counts
Reject sheets by cause, code and press
Proofs awaiting customer approval, by age
Artwork versions released and superseded
Board, foil and ink stock by grade and lot
Destruction records by date and witness
On-time delivery by customer

Good fit

Who this is built for.

Printers of folding cartons for tablets, syrups and injectables
Makers of package leaflets and inserts
Label printers serving drug makers
Converters of blister foil and lidding film
Plants that print for several pharma customers on shared presses

Honest answer

When it is not the right choice.

A general commercial printer with no controlled components will find the industrial packaging product closer.
A drug maker that only buys packaging needs stock and purchasing tools instead.

Made to fit

Adapted to your business before it goes live.

You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.

Component codes and artwork

Your customer codes, die lines and current artwork versions are entered first, before any press job is created.

Press and converting lines

Each press, folder-gluer and die cutter is listed with the clearance steps your floor follows, and your quality manager checks them.

Reject and destruction rules

Bin limits, reject reasons and who must witness a destruction are recorded as your plant does it, not as a template says.

Opening data migrated

Cartons on the press schedule, board reels in the store and bills yet to be settled are brought in before the first job runs live. A shelf count confirms the stock.

Currency and tax

Invoices follow the currency and tax rules of the customer’s country, as reviewed during implementation.

Works alongside

Email
WhatsApp or other messaging
Accounting export
Barcode labels
Pre-press file store
Press counter export

Common questions

Questions owners ask before a demo.

Can the press operator see only the approved artwork?

Yes. The job shows the current approved version for that component code. A superseded version is not offered to the press crew, and any open job still on one is flagged.

How does count reconciliation work?

Sheets issued, good pieces, rejects and returns are entered per job. The difference shows before the job closes, and a gap needs a stated reason such as a jam, a miscount or a sample pulled by quality.

Can destruction of rejects be recorded?

It can. Each bin is tied to a code, counted, and destroyed with a sheet list and a witness named on the record. The sheet list stays with the job.

Is line clearance enforced?

Yes. No job can start on a press until the clearance for the previous code is signed. The sign-off carries operator, supervisor and time, so an audit can see who checked the folder-gluer.

Can customers sign proofs inside the system?

A customer login or a link can record the approval against the proof. How it is done is agreed with each customer during set-up, since customers differ in what they accept.

Do you track foil as well as paper board?

Yes. Aluminium foil, film and inks are received by lot, issued to jobs and shown as balances by width or grade. Blister foil is handled the same way as paperboard.

Can it print delivery notes with counts and lots?

The delivery note shows component code, artwork version, lot and counted quantity. Layouts follow what each customer expects, including their own purchase order number.

How do we load our existing jobs and codes?

Codes, die lines and open orders come from your files during set-up. Past jobs are loaded to the depth you choose, from a one-line summary to full counts.

What shapes the quotation for a printer like us?

The number of presses, converting machines and user logins decides the scope. We show one of your own carton codes on screen first. Scope and cost are discussed after that.

Who maintains inspection plans later?

GullySystem staff edit plans, reject causes and clearance steps when asked. Your quality head approves each change before it goes to the floor.

Wondering what it would cost? Share your requirements and an engineer will come back with a scope.

Industries

Businesses that use this.

Pharma packaging manufacturers

Related products.

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