One record for each mould, from quotation to approved sample.
Mould makers run enquiries, quotations, part drawings, design revisions, mould bills of materials, toolroom stages, outside processes, tryouts and milestone invoices from one system. Each tool carries its number, customer, steel grade such as P20 or H13, spindle and sinker EDM hours, and the shot count it reaches in service. Designers, toolroom managers and accounts open one record. Fitters book hours at the bench.
- Steel grades, machine hour rates and standard component prices entered at the start
- Open tools, revisions and unpaid stage bills brought across
- Changes to stage lists or tool types done by us once you ask
Toolrooms that build injection moulds keep tool quotations, design revisions, bills of materials, machining stages, tryouts and milestone invoices on one record. Steel blocks, catalogue components, hot runner parts, outside processes and spindle hours all sit under one tool number, configured by GullySystem to match the build sequence. Shot count follows the mould into service.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and quotation
A part model arrives. Cavity count, steel grade and runner type are chosen, hours are estimated for milling, erosion and fitting, and the quotation goes out with its revision number.
- 2
Order and design
The moulder accepts the quote. A tool order opens with its promised date, the designer builds the mould layout, the customer reviews it, and the approved design revision is locked against the tool.
- 3
Bill of materials and purchase
Plates and inserts are listed. Steel blocks, mould bases and standard parts are ordered with due dates against the tool, so a missing ejector set or hot runner manifold shows before assembly.
- 4
Toolroom build
Roughing, milling, wire cut, sinker erosion, grinding and fitting run as stages, and operators book hours against the tool and the stage in hand. Hardening and etching trips are logged as inserts leave.
- 5
Tryout and approval
Press, resin and settings are logged. Samples are measured on the CMM, faults such as short shot or flash are listed per cavity, corrections are made, and the customer’s approval is entered.
- 6
Dispatch and service
The mould ships with its drawings, spare inserts and ejector pins, the final stage invoice follows, and the shot count and next service date are set for the tool.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Estimate/Quotation Management
Each quotation is built from cavity count, steel grade, runner type and estimated milling, erosion and fitting hours, and every revision sent is kept.
- Project Document Management
The customer’s part model, mould layout and each approved design revision sit under one tool number, so the milling centre never opens a superseded file.
- Bill of Materials
Base plates, cavity and core inserts, slides, lifters and hot runner parts are listed per tool, each line showing its supplier and due date.
- Work Order Management
A tool order breaks into roughing, wire cut, sinker erosion, fitting and polishing stages, each showing its machine, its operator and the date promised.
- Purchase Order Management
Steel blocks, mould bases and catalogue components are ordered from the bill of materials and received against the tool that needs them.
- Job Work Management
Inserts sent for hardening, texture etching or coating leave on a delivery note, and the list shows which vendor holds them and for how many days.
- Quality Control
Each tryout records faults per cavity, the CMM dimensional report and the correction list, so the next round starts from the last result.
- Invoice Management
Invoices follow the stages agreed on the order, and each moulder’s balance shows the oldest unpaid stage first.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For owners
Tools in build, promised dates, hours against quote and stage bills outstanding show by customer, so the owner reads the toolroom without walking it.
For mould designers
Issue design revisions. Link the plates, inserts and slides each one touches, and read the customer’s approval before the toolroom acts on a change to the cavity or core.
For toolroom managers
Order the day by promised date, move a tool between the milling centre and the erosion machine, and see which inserts are away at the heat treater.
For operators and fitters
See the tools assigned. Open the current drawing revision and book hours to the stage being worked, whether it is at the milling centre, the erosion machine or the fitting bench.
For accounts and stores
Steel and components are received against purchase orders. Accounts raise a stage invoice when the toolroom closes a milestone, post each moulder’s payment against it, and read the balance owed by tool number.
The numbers the owner asks for.
- Tools in build by stage, machine and promised date
- Actual hours against quoted hours for each finished tool
- Design revisions raised per tool with the inserts affected
- Inserts at outside vendors and days away
- Tryout rounds and faults found by tool and cavity
- Stage invoices raised, received and outstanding by moulder
- Moulds due for service by shot count
Who this is built for.
- Toolrooms that build injection moulds for moulders and brand owners
- Mould makers who also run sample tryouts on their own press
- Shops that make die-cast or blow moulds alongside plastic injection tools
- Workshops that repair and modify moulds built elsewhere
- Tool-and-die firms whose work is quoted and billed in stages
When it is not the right choice.
- A moulder who only runs production on moulds bought elsewhere should look at Injection Moulding Management Software.
- A single fitter who repairs a few moulds a month can manage with a notebook and a calendar.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- WhatsApp or other messaging
- SMS
- Accounting export
- CAD file storage
- Spreadsheet import
Questions owners ask before a demo.
Do design changes reach the toolroom first?
Yes. A revision is issued against the tool and lists the plates and inserts it touches, and operators open the current revision from the bench screen. Older revisions are marked superseded.
Can I compare quoted and actual hours?
Yes. Booked hours add up per tool. The report sets milling, wire cut, sinker erosion and fitting hours beside the quotation’s estimate, and over several moulds it corrects how the next quote is built.
How do we see inserts away for hardening?
Each trip for hardening, etching or coating has a delivery note naming the insert, the vendor and the date sent, and the toolroom list shows what is away. Days away are counted.
Can it hold multi-cavity tryout results?
Yes. A tryout record notes short shots, flash and sink marks per cavity, the resin and press used, and the corrections made after each round. The next tryout opens with that list.
Is service history kept after dispatch?
Yes. Each mould keeps a shot count, a repair log and a spare insert list, and a returning mould opens its job against the same tool number.
How are stage invoices raised?
Stages are agreed on the order. When the toolroom marks a stage complete, accounts see that an invoice is due and raise it with that moulder’s tax settings.
Can we move our current tool list across?
Yes. Your sheets of running tools, suppliers, customers, old quotations and balances are brought in at the start, then the toolroom manager compares a few tools against the cards kept at the bench.
What does it cost, and can I see it?
Pricing follows how many people log in and how much tool history, cavity data and job history has to be carried over, and a quotation comes after a call about your toolroom. The walk-through uses your own tool numbers, stage names and a revision.
Who changes a stage or report?
GullySystem staff make the change on request. If your build sequence alters, say after buying a new wire cut machine or a second tryout press, the stages are updated without disturbing tools already in build.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Plastic Mould Maker Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
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