Supplier Purchases and Bills for Restaurants
Market purchases, grocery bills and the running account of each supplier are held here. What came in, at what rate, and what remains unpaid stay together.
How buying actually happens
A restaurant buys in several ways through the week. All of them end in the same record.
What goes on a purchase entry
The entry is kept short so the store man can finish it while the delivery boy waits. Item, quantity, rate and supplier are the fields that matter. The stock count rises on saving. A photograph of the slip or bill can be attached from a phone, so no one hunts for paper when the month closes. Where GST is charged, the bill holds it for your accountant to read.
Supplier accounts and payments
What the client and the accountant decide
- Which suppliers are on account and which are paid on delivery
- Whether the store man or the manager enters purchases
- How often supplier balances are checked and settled
- Tax treatment of any purchase, which rests with your accountant or advisor
Frequently asked questions
Can a market slip be entered without a bill number?
Yes. A slip can be entered with a photograph attached, and the bill number is left blank.
Does a purchase raise the store count?
Yes. Saving the entry adds the quantity to the store, so purchase and stock stay on one number.
Can we see what we paid last month for onions?
Yes. The rate history of an item lists the purchases made and the rate each time.
Are supplier payments the same as cash from the till?
No. The payment sits against the supplier, and the day close shows what left the drawer.
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