One record from the first sketch of the fixture to the signed factory acceptance test.
Hold the requirement sheet, costed quotation, arrangement drawing at revision C, servo drive orders, panel wiring stage and factory acceptance test under one machine number. Designers, fitters, electricians and the office read the same record. Nothing hides in a mail attachment.
- Parts catalogue, supplier list and stage names keyed in as your builds run
- Open machine orders, parts lists and unpaid milestones migrated
- Changes to stages and milestone terms handled by GullySystem staff on request
Builders of one-off assembly stations, leak test stands and dedicated boring machines keep quotations, parts lists and acceptance in Special Purpose Machine Builder Management Software, which GullySystem configures for the shop. Each machine carries its drawing revision, bought-out orders, trial faults and payment instalments. A delivered machine keeps its spares list for later service.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Requirement and quotation
The customer sends a requirement sheet with sample components and a target cycle time. A concept layout and a costed quotation follow, with design, machining, bought-out items, panel wiring, PLC programming and commissioning priced as separate blocks. Scope is agreed in writing.
- 2
Design and parts list
After order confirmation a design review fixes the station layout. The machine receives its number, its drawing set and a parts list divided into machined, fabricated and bought-out lines. Revision A is released.
- 3
Procurement and fabrication
Bought-out orders go to the suppliers of drives, cylinders and sensors. Base frames, plates and fixtures are released to your shop or an outside process, and every part is followed back through inspection against its drawing.
- 4
Assembly, wiring and programming
Fitters build the stations while electricians wire the control panel. The programmer loads the PLC logic and records the program version. Each stage has a named owner. Everyone sees its status.
- 5
Trial run and acceptance
The machine runs on the customer’s sample components in your shop, and each jam, misread and fix is logged with the cycle time observed. The customer attends the factory acceptance test and signs the result.
- 6
Dispatch, commissioning and service
Crating, shipping and the site commissioning visit are recorded. Later spares, warranty claims and service calls attach to the delivered machine by its number.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Quote & Proposal Management
The quotation is priced in blocks for design, machining, bought-out items and commissioning from the requirement sheet, with each revision kept.
- Bill of Materials
Each machine has a parts list of machined, fabricated and bought-out lines, copied from an earlier machine and edited with a history of every change.
- Purchase Order Management
Orders for servo drives, pneumatic cylinders and sensors carry promised dates against the machine they serve, so late items show before assembly starts.
- Job Work Management
Welded frames, ground plates and shafts sent to outside shops are listed on a slip, followed to return and checked against the quantity sent.
- Work Order Management
Mechanical assembly, panel wiring and PLC loading run as separate stages with owners and statuses, so the trial run waits on nothing hidden.
- Project Document Management
Arrangement and detail drawings are filed with revision letters against the machine, and the shop floor opens only the released set.
- Quality Control
Faults found in the in-house run, the corrective action and the customer’s acceptance sign-off are recorded against the machine with the observed cycle time.
- Invoice Management
An instalment invoice is raised when the matching stage closes, whether advance, pre-dispatch or post-commissioning, and receipts post against it.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the owner and project head
See machines in build, late servo and sensor orders, trial faults still open and instalments waiting on a stage.
For design engineers
Release drawings with a revision letter, build parts lists from an earlier machine, and see what purchasing has already ordered against each line. Purchasing sees every change.
For fitters and electricians
Open the machine, read the current drawing set and mark each assembly, pneumatic piping or wiring stage done from a tablet at the bench.
For purchase and stores
Raise bought-out orders, receive drives and cylinders against the machine number, and chase the suppliers whose promised dates have passed.
For the commissioning engineer
Open the delivered machine’s as-built list, read the PLC program version, log site snags and record the customer’s sign-off.
The numbers the owner asks for.
- Machines on the floor by stage, with the promised dispatch date
- Bought-out items overdue, by supplier and machine number
- Quoted block cost against actual cost for each finished machine
- Trial faults open and closed, by machine family and station
- Instalments due, invoiced and received, by order
- Frames and plates sent to outside shops and still awaited, by vendor
- Spares sold, by delivered machine and part
Who this is built for.
- Builders of assembly stations and automation cells made around one customer’s component
- Makers of dedicated drilling, tapping and boring machines with indexing tables
- Shops that build leak test stands, end-of-line testers and functional test rigs to order
- Builders who fit vibratory bowl feeders, conveyors and pick-and-place grippers into a made-to-order line
- Firms that install a machine at the customer’s site and keep a spares business afterwards
When it is not the right choice.
- A shop that builds one catalogue model in series will find Machine Tool Manufacturer Management Software or Packaging Machinery Manufacturer Management Software closer.
- A firm that mainly integrates robots on bought equipment will find Robotic Systems Integrator Management Software closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Accounting export
- Drawing file attachments
- Supplier purchase order PDF
Questions owners ask before a demo.
Can a new machine start from an old machine’s parts list?
Yes. You copy the list, change the lines the new requirement alters and keep both. The differences between the two builds stay visible, so the designer sees what moved.
Does it replace our CAD software?
No. Drawings are made in your CAD package and attached here with a revision letter. The shop floor works from the released file, never from an emailed copy.
How are payment milestones set?
Each order gets its own instalments, for example advance, pre-dispatch and after commissioning. Closing a stage on the machine record prompts the matching invoice.
Can we track parts sent to an outside machine shop?
Yes. The slip lists the plates, shafts or fixtures sent, the promised return date and the quantity back. A part that returns short, or marked out of tolerance, is visible at once.
What happens when the customer rejects a feature during acceptance?
The rejection is logged against the machine with the sample components used. The corrective work becomes a task, and the sign-off stays open until it closes.
Can service engineers see what we delivered?
Yes. The as-built parts list, PLC program version and acceptance record sit on the machine. An engineer on a site visit reads them in a phone browser.
What does a builder need to give us to begin?
A list of running machines, your usual suppliers and the stages you track. Parts lists kept in spreadsheets can be loaded once the office has checked the first few.
How is the cost decided?
Cost follows how many people log in and how many build stages and drawings or test sheets we set up. We start by demonstrating one of your own machines, and the figure follows in writing.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Special Purpose Machine Builder Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements