One system for machine models, options, serial numbers, format sets and spares.
Manage enquiries, model and option quotations, serial numbers, build orders, change parts, factory acceptance runs, commissioning visits, spares and service calls in one system. Each filler, sealer or cartoner keeps the options it was sold with and the format sets cut for it. Sales, stores, the assembly bay and service engineers all read the same machine record.
- Models, option catalogue and parts lists laid out the way you sell and build
- Delivered machines, serial numbers and spares history migrated
- Later edits to option or test sheets are handled by our staff
Makers of filling, form-fill-seal, cartoning, labelling and shrink wrapping machines keep quotations, serial numbers, build orders and spares in Packaging Machinery Manufacturer Management Software, which GullySystem configures for the shop. Each machine holds its option list, the change parts made per pack size and its acceptance run. Service tickets and spare quotations start from that serial number.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and sample trial
A packer sends a product, a pouch or carton size and a target speed. Sales proposes a model and options, and the trial run on the packer’s sample is logged against the enquiry.
- 2
Quotation and order
The quotation lists the model, options, change parts and operator training. On order, a serial number is issued and a build order opens from the standard parts list.
- 3
Fabrication and assembly
Frames, guards and machined parts are made or bought, then servo drives, photo sensors and the machine controller are fitted. Stores issue every item against the build order. Nothing leaves without it.
- 4
Factory acceptance run
The machine runs on the buyer’s film or cartons. Speed, temperatures and rejects are recorded, and the format set for each pack size is tried and signed.
- 5
Dispatch and installation
Crating, shipping and the commissioning engineer’s trip are scheduled. Snags found at the plant and the operators trained go onto the machine record before the engineer flies home.
- 6
Spares and service
Spare orders and service tickets attach to the serial number, with warranty status and earlier repairs on screen.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Quote & Proposal Management
A quotation is built from a model, chosen options and format sets, with every revision kept and the outcome recorded.
- Bill of Materials
Standard parts lists are adjusted for the buyer’s options, and revisions carry the serial number from which a changed gearbox or controller applies.
- Batch and Serial Tracking
Each machine receives a serial number that links its model, options, buyer, plant address and warranty dates for as long as it runs.
- Work Order Management
A build order releases the machine to fabrication and assembly with parts issued from stores and every stage shown as open or done.
- Quality Control
The in-shop run is recorded with film or carton used, speed, jaw temperature and rejects, then signed by the buyer’s representative.
- Ticket Management
A fault is raised against the serial number, assigned to an engineer and closed with the parts fitted and the warranty position stated.
- Dealer and Distributor Portal
Distributors order spares and follow their own service calls, while head office sees every machine and part they have handled.
- AMC and Service Contracts
Annual service contracts on delivered machines hold visit dates and renewal reminders, so planned servicing is booked before the old contract lapses.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For sales and application engineers
Propose models and options, record sample trials and read the quotation history for a packer.
For the production head
See machines in build, format sets pending and acceptance runs due, by serial number.
For stores and purchase
Issue parts to build orders, receive bought-out gearboxes and controllers, and chase suppliers for late items.
For service engineers
Open the machine by serial number on a phone, read earlier visits and log parts fitted.
For the spares desk
Quote spares from the right revision of the parts list and follow the order to dispatch.
The numbers the owner asks for.
- Machines in build by model and promised dispatch date
- Option take-up by model and customer
- Format sets made, by pack size and serial number
- Acceptance runs signed and outstanding
- Spares sold by machine model and part
- Service calls by serial number, with warranty status
- Installed base by distributor and region
Who this is built for.
- Makers of vertical and horizontal form-fill-seal machines
- Builders of liquid, powder and paste filling machines
- Cartoning and case packing machine manufacturers
- Labelling and shrink wrapping machine makers
- Firms that sell packaging machines through distributors and keep a spares counter
When it is not the right choice.
- Builders who make a single machine to a customer’s own specification will find Special Purpose Machine Builder Management Software closer.
- Firms that make the packs themselves, such as cartons or film, will find Industrial Packaging Manufacturer Management Software or Packaging Film Manufacturer Management Software closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- Accounting export
- Courier tracking links
Questions owners ask before a demo.
Can the same model have different parts lists over time?
When a gearbox or controller changes, a new revision of the list is saved with its start serial number. The spares desk then quotes what fits the machine in front of it.
Does it list change parts for each pack size?
Yes. A format set groups the forming shoulder, sealing jaws and guides for one pack size and is linked to the serial numbers it works on.
Can we record the test with the customer’s film?
Yes. The test sheet notes the film or carton, the speed achieved, temperatures set and rejects counted. The buyer’s representative signs on screen.
How do warranty dates work?
The warranty starts from the date you enter at commissioning. A service ticket raised on the serial number shows whether the machine is inside it.
Can distributors raise spares orders?
A distributor can be given a login to place spares orders and see their own service calls. The scope of what they see is agreed during implementation.
Is machine drawing storage included?
Drawings and manuals can be attached to a model or to a serial number. Design stays in your CAD software.
How does the move from our spreadsheets work?
Every machine already shipped, with its buyer, fitted options and spares supplied, is brought over from your workbooks. The service team checks a sample of serial numbers before go-live.
What decides the price?
Users, the model range and extras such as a distributor login set the figure. A demonstration on your own catalogue comes before the written figure.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Packaging Machinery Manufacturer Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements