One connected system for therapy slots, assessments, goals, session notes and packages.
Manage a speech therapy clinic in one system. Sessions are booked as recurring slots by therapist and room, and each client’s history, assessment, goals and notes sit on one record. Packages, part payments, home practice sheets and progress reports all come from those same entries. The desk sees who is due, who has missed sessions and what each package still holds.
- Therapy types, rooms and session lengths entered as your clinic runs them
- Client list, goals and open packages migrated
- Form and report layout changes handled by GullySystem staff when asked
GullySystem configures this system for speech therapy clinics, whether one therapist works alone or several share the rooms. Therapists, assistants and reception all use it. Each client record carries the case history, assessment, goals, every session note and the package balance. Progress reports are drawn from notes already written during the course of therapy.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and booking
A parent or an adult client calls, messages or fills in a form. The desk opens a record, notes the referral source and concern, and books an assessment with a therapist.
- 2
Assessment
The therapist takes the case history, runs the articulation, language or fluency tests and writes findings. Scored forms and reports are attached to the client record.
- 3
Goals and plan
Goals are set for speech sounds, vocabulary, sentence length, fluency, voice or swallowing. The plan, the session length and the package are agreed with the client.
- 4
Sessions and notes
Recurring slots are booked. After each session the therapist writes a note against the goals worked on, lists the picture cards or exercises used, and sets the home practice.
- 5
Billing and packages
Each session is counted against the package or billed on its own. Payments are recorded and the balance is shown at every visit.
- 6
Review and reporting
Reviews are scheduled at set intervals. Progress summaries are built from notes and scores and sent to the family, the school or the referring doctor.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Appointment Scheduling
Weekly series are booked once against a therapist and a room, and a therapist’s leave day shows every family needing a new time.
- Document Management
Signed consent forms, referral letters and school reports attach to the client they concern, so the desk finds them from one record.
- Task Management
Each goal has an owner, a target and a review date, and the therapist sees which goals are open when planning the next session.
- Invoice Management
Blocks of sessions and single visits are billed from sessions attended, with the remaining package balance printed on the receipt.
- Service Reminders
Clients with missed sessions, a lapsed package or a review due are listed so the desk can contact the family.
- WhatsApp, SMS and Email Notifications
Practice sheets and short updates go to the parent or caregiver by message or email, and each send is logged on the record.
- Roles and Permissions
Therapists see full clinical notes, the desk sees contact details and balances, and parents see only what the clinic chooses to share.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the clinic owner
Read sessions per therapist, room use, packages nearly finished, clients who have drifted away and the month’s takings.
For speech therapists
See your day’s list, each client’s goals and last note, and the assessment reports and reviews still to be written.
At the front desk
Handle bookings, new registrations, payments, package balances and the phone calls to families whose child missed a session.
For parents and caregivers
Receive reminders, practice sheets and progress summaries that the clinic chooses to share with them.
The numbers the owner asks for.
- Sessions by therapist and by therapy type, such as articulation or fluency
- Package balances and renewals due
- Clients with missed sessions
- Assessments and reviews due, with scored forms outstanding
- Collections by therapist and by month
- Room use across the week, including group sessions
Who this is built for.
- Single-therapist practices working with children and adults on speech and language
- Multi-therapist clinics with shared therapy rooms
- Child development centres that include speech therapy
- Rehabilitation centres treating voice, aphasia and swallowing after stroke
- Clinics that offer group sessions, fluency programmes or school visits
When it is not the right choice.
- A therapist with a handful of clients can run on a diary and a folder of notes.
- A hospital running wards and a pharmacy needs a hospital system instead.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- WhatsApp or other messaging
- SMS
- Card and bank payments
- Accounting export
- Video call link
Questions owners ask before a demo.
Is this built for speech therapy or for any clinic?
For speech therapy. Goals, session notes, home practice and packages are shaped around therapy that runs over many sessions. A hospital with wards needs a different product.
Can goals be linked to session notes?
Yes. A therapist ticks the goals worked on while writing the note. The record then shows the course of each goal across all sessions.
How are recurring slots handled?
A weekly series is booked once. When a therapist is away, the desk moves or cancels the series and sees every family that needs a message.
Can it count sessions in a package?
Yes. Each attended session reduces the package. Reception sees the balance at check-in and a list of packages close to ending.
Does it support group sessions?
Yes. A group has its own register, a note for the whole group and a fee per child. Each child’s own goals stay on the child’s record.
Can a progress report be produced for a school?
Yes. Goals, test scores and notes for a chosen period are gathered into a draft that the therapist edits and signs before it is shared.
Can we move our current client records across?
Yes. Your register or spreadsheet of clients, goals and part-used packages is imported. The front desk reads through the new list against the paper before the first session is booked.
Who owns the client information?
The clinic does. The format in which records can be taken out is agreed with you in the proposal, before any work starts.
What would this cost our clinic?
The figure turns on the number of therapists, rooms and branches. We begin with a demonstration, then quote in writing once we have seen how your sessions are organised.
Do we need it with only one therapist?
Perhaps not yet. A diary and a folder serve a small caseload. It pays off once packages, groups or a second therapist appear.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
See Speech Therapy Clinic Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
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