One system for stationery stock, term booklists, office accounts and copy jobs.
Manage stationery stock, counter billing, school booklists, office and school accounts, copy and binding jobs, supplier schemes and standing deliveries in one system. Every item carries its pack size and selling unit, and every class list carries the items that fill it. The counter, the copy machine and the account desk read the same figures.
- Item list, pack sizes and units entered the way you buy and sell
- School lists, account balances and open bills migrated
- Copy and binding rate cards set with your own staff
A stationery shop handles counter billing, booklists, institution accounts and copy jobs in one system, which GullySystem configures to the shop’s item list. Each item has a buying unit, a selling unit and a conversion between them. Class lists pick stock for a bundle. Schools and offices buy on account against a purchase order, with a statement each month.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Receiving
Cartons are checked against the delivery note, labelled and put into stock with their pack size. Damaged sheets or short boxes are noted for the supplier.
- 2
Counter sale
Items are scanned or picked by name, and loose quantities such as a single sheet or a metre of roll paper are entered by unit. Payment is taken in the modes you accept.
- 3
Booklist and bundle
A saved class list is opened, stock is picked and a bundle label is printed. Anything short is shown before the parent leaves.
- 4
Copy and binding job
A job is priced by pages, paper, colour and finishing, given a ready time and billed on collection. Meter readings are compared with billed pages at day end.
- 5
Account billing
Bills to schools and offices carry the purchase order reference and use the account’s price list. A monthly statement lists open bills and receipts.
- 6
Reorder and schemes
Items near their reorder level go into a draft order. The running count against each supplier scheme is shown before the order is sent.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Point of Sale Billing
A single sheet, a box of pencils or a ream is billed in its own unit, and a held bill waits while the next student pays.
- Product Management
Each pen, notebook and refill has one record with its buying unit, selling units and the conversion applied when a carton is opened.
- Barcodes and Labels
Labels print for new cartons and for loose boxes split at the shelf, and the code is read at receipt and at the till.
- Stock Tracking and Alerts
Cartons move between the store room and racks on the record, and a low box of refills raises an alert before term starts.
- Order Management
A saved class list becomes an order, stock is picked for the bundle, and short items are shown before the parent is told it is ready.
- Price Lists and Schemes
A school’s negotiated notebook rate and an office’s toner rate sit on their own lists, and choosing the account applies them at billing.
- Credit Limits and Control
A limit and payment term are set for every school and office, and a bill that would cross the limit waits for approval.
- Purchase Order Management
Draft orders to paper mills and pen distributors come from reorder levels, with scheme progress shown before the quantity is fixed.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For owners
Read sales by item group, opening term stock compared with last year, dues from schools and offices, and how far each supplier scheme has run.
For counter staff
Bill loose and packed items, pack a class bundle and take a copy job. Check a school’s limit before saving a bill.
For copy staff
Price jobs by page and finish, track ready times and record meter readings at close.
For account clerks
Raise invoices with purchase order references, print statements and chase overdue institutions.
For store keepers
Receive cartons, split and relabel them, and count racks against the system.
The numbers the owner asks for.
- Sales by item group, brand and selling unit
- Booklists filled, shortages by school and class
- Institution dues by age with purchase order references
- Copy and binding revenue against meter readings
- Fast and slow items for the first fortnight of term
- Supplier scheme progress and purchases by distributor
- Stock by rack, with cartons opened and loose boxes
Who this is built for.
- Neighbourhood stationery shops that supply nearby schools
- Office supply dealers who deliver standing orders on fixed days
- Shops with an in-house copy, print and binding counter
- Wholesale-and-retail stationers who sell cartons and single pieces
- Art and craft supply shops with school and college customers
When it is not the right choice.
- A kiosk selling a few pens and notebooks can work with a cash box.
- Shops that mainly sell books or printed publications will find Bookstores Management Software closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- WhatsApp or other messaging
- SMS
- Barcode printers and scanners
- Card and payment gateway
- Accounting export
Questions owners ask before a demo.
How does it handle a carton that is sold by the piece?
Each item has a buying unit, a selling unit and a fixed conversion. Receiving a carton adds its contents in pieces, and nothing is split by hand later.
Can a booklist show what is out of stock?
Yes. Opening a class list marks every item that the shelf cannot fill. The clerk can substitute a similar item or note it as pending.
Can different schools have different rates?
Yes. A price list is attached to each school or office account. Choosing the account at billing applies its rates to every item.
How are copy jobs checked against the machine?
The meter reading is entered at the start and end of the day. The system compares it with the pages billed, so free or missed copies are visible.
Does it chase overdue school bills?
It lists unpaid bills by age and by institution, with purchase order numbers. Reminders go by email or message, and promised dates are noted for follow-up.
Can we repeat office orders each week?
Yes. A standing order lists the usual items and the delivery day. It becomes a draft bill each cycle, which staff check before packing.
What about printing labels for loose boxes?
Labels print from the item record with the selling unit and price. Relabelling a split carton takes a few clicks at the shelf.
Can our current item and account lists be loaded?
Yes. Items, pack sizes, institution balances and open bills come from your spreadsheet. The shop checks a sample before go-live.
Who keeps the records if we change systems?
You do. Stock, bills, lists and statements can be taken out in a format agreed in the proposal.
How do we start?
Request a walk-through using one of your own class lists and a sample school account. The proposal that follows is written for your shop.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
Related products.
See Stationery Shop Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
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