Tyre Purchase and Distributor Orders
Tyres are bought from brand distributors, dealers and sometimes other shops. This module raises the order, receives the stock against it and keeps the supplier’s account.
From shortage to order
The store starts from the list of sizes below their reorder level. An order is drawn up for a distributor with the sizes, brands and quantities wanted. The order stays open until the goods arrive.
Receiving the stock
The supplier ledger
Each distributor has a running account of purchases, returns and payments. Dues are listed by supplier and by date. Whether a distributor gives a scheme, a discount or extra credit is held as a note, so the owner can compare dealers.
What the client sets up
- The list of distributors and brand dealers, with payment terms for each.
- Whether orders are placed by the store alone or approved by the owner first.
- How brand schemes and year-end incentives are noted, if at all.
- Who receives stock and who may change a received quantity afterwards.
Frequently asked questions
Does it send the order to the distributor?
It prepares the order, and the shop can print it or send it over WhatsApp or email. The distributor’s own system is not connected.
Can purchases be entered from a distributor’s bill?
Yes. The bill is entered against the order, with the sizes, quantities and rates, and any difference from the order is shown.
Can a scheme or discount be recorded?
A scheme can be noted on the purchase and its value held against the supplier. How it is treated in the books is for the shop’s accountant.
Is stock from another shop supported?
Yes. Buying from a nearby dealer is entered as a purchase from that party, and its stock is received like any other.
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