Notes for owners · Industry-Specific Software Guides
How to Automate a Tyre Shop Business
Start with tyre stock by size, brand and pattern. Open a job card for every fitting visit, and bill tyres, fitting, exchange and credit on one GST invoice. GullySystem’s Tyre Shop Management Software holds these with warranty claims and reminders, so the counter, the bay and the owner read the same figures.
Ganesh HS, Strategy and Technology, GullySystem · · 3 min read
Start with stock by size, brand and pattern
A tyre shop sells a long list of sizes across several brands and patterns. Each combination needs its own count and its own rack location. Enter that list the way the counter sells it.
Record the load rating, the reorder level and the manufacture week of each tyre received. The counter can then look up a size while the customer waits. Store staff see which sizes have dropped below reorder level. The owner sees stock value and the age of what sits on the racks.
A barcode or label printer can be added for rack labels.
Open a job card for every fitting visit
Mounting, balancing, nitrogen filling, puncture repair and valve changes all happen in a bay. A job card opens against the vehicle and lists the tyres and the services. The technician and the bay are noted on it.
The technician marks each step done. Alignment readings and balancing weights are saved before and after the work. A later visit can be compared with the last one.
Each card gives the bay a queue. Before the work starts, the technician sees the vehicle, the tyres involved and the services the counter has listed for that visit.
- Registration number and vehicle model
- Tyres fitted, with serial or manufacture week
- Technician and bay
- Alignment and balancing readings, before and after
- Odometer reading at the visit
Put tyres, fitting, exchange and credit on one invoice
One invoice can carry tyres, fitting charges, valves and weights. It also carries the credit for old tyres taken in exchange. Those old tyres are valued, counted and followed until they are sold on or disposed of.
Payment is taken in cash, by UPI or by card. Fleets and garages buy on account, so each has a running balance with invoices and payments listed. The owner reads credit outstanding by customer.
The shop decides its valuation rule for old tyres first. It is then entered in set-up.
Follow warranty claims and send reminders
A tyre that fails early becomes a claim on the maker. The vehicle number finds the sale, and the invoice shows the serial and manufacture week. The claim is logged, inspection notes are attached and the claim is followed to the maker’s decision.
What a maker accepts is the maker’s call. The shop keeps the record of what was sent. Rotation, alignment and replacement reminders go by WhatsApp or SMS, based on the last fitting date and the odometer reading held on the vehicle record.
When a notebook and UPI are still enough
A roadside puncture stall with no stock to count may find a notebook and UPI enough. The same can hold for a small shop with a few sizes and no credit sales.
A shop that mainly sells spare parts and batteries is better served by Auto Parts Shop Management Software. Decide first which sizes and brands you stock and which makers you claim from.
Sales and purchase figures can be read by your accountant in GullySystem. A Tally export is priced once the ledger layout is confirmed. GullySystem will audit the tyre shop’s present setup at no charge and say plainly whether software is needed yet.
Tyre shop records checklist
A checklist with one column each for stock, job cards, invoices, exchange, credit and warranty. Under each, list the fields you keep today and where they live: notebook, printout, phone or memory. The gaps show what to enter first.
Open a blank worksheet to printQuestions owners ask
What should a tyre shop set up first?
Enter the sizes, brands, patterns, fitting charges and services the way you sell them. Then add opening stock with rack locations, and customer and vehicle details. Credit balances come across from your register or current software.
Can one system cover more than one outlet?
Yes. GullySystem runs the hosting, so every outlet shares one customer list and a view of the other outlet’s stock. Prices and the service list are updated by our staff when asked.