Notes for owners · Industry-Specific Software Guides
How to Keep Kitchen Design Revisions in Step with the Factory
Give every drawing revision its own number, its own quote and a recorded approval, and let only the approved revision become a cutting and hardware list. That single rule keeps studio, factory and site on one kitchen. GullySystem’s Modular Kitchen Business Management Software holds revisions this way, beside the design tool you already use.
Ganesh HS, Strategy and Technology, GullySystem · · 3 min read
Why a kitchen drifts between studio and factory
A modular kitchen changes after the first drawing. The customer moves the sink, picks a taller chimney or upgrades the baskets. Each change is small. Each one still alters panels, hardware and the price.
Trouble starts when the change reaches one team and not the others. The designer redraws, the quote stays old, and the factory cuts from last week’s file. A wasted carcass is often the first sign anyone notices.
Give every revision a number, a quote and a reason
Number each drawing version, R1, R2, R3, and never overwrite one. Store the renders shown, the date, who drew it and the change the customer asked for.
Price each revision on its own. If the customer moves from particle board to BWP ply, the new quote carries the new board rate. The old quote stays on file.
Add a short note of why the revision exists. “Hob shifted left” or “loft raised” is enough. Months later, that note separates extra work from the original scope.
- Revision number and date
- Renders and drawing file attached
- Change asked for, in the customer’s words
- Quote priced on that revision
- Designer who made the change
Make approval a recorded step, not a phone call
Approval is the gate between design and production. Record which revision the customer accepted, when, and how: a signature, an email or a WhatsApp reply. Take the advance against that same revision.
Agree one studio rule. No work order opens without a marked approval. A verbal yes on Sunday becomes a new revision on Monday, priced and sent back for a written yes.
Turn only the approved revision into the cutting list
The cutting, edge-banding and hardware lists should come from the approved revision alone. When someone retypes them from a drawing, mistakes enter at that step. A list built from the unit list matches what was sold.
When a change arrives after the list has gone, stop the job first. Tell the factory or panel supplier which units are affected, then issue a new revision. Note which panels were already cut.
Countertops are a separate case. They are measured again after the carcass is fixed, so keep that second measurement on the same project.
- Panels with sizes and board grade
- Edge banding for each panel
- Hinges, channels, baskets and handles per unit
- Countertop, sink and appliances as purchase lines
Carry the revision through to site and the final bill
The fitting team should see the approved revision, not the first one. Check the gas, water and power points against it before the crew leaves. A moved gas point is cheaper to catch by phone than at the flat.
Bill from the approved quote plus any later revisions the customer signed. Upgrades agreed on site go in as a revision too. The final invoice then matches what was fitted, and snags close against the same record.
Kitchen revision log
A single page holding a row for each revision: number, date, change asked for, quote value, approval and whether the factory list was reissued. Fill it for one live kitchen. Any blank in the approval column shows where the factory could cut the wrong version.
Open a blank worksheet to printQuestions owners ask
Does kitchen management software replace our design tool?
No. Drawings and renders are still made in the design tool you use today. They are attached to the project, and each version is kept with its date and the change asked for.
Can one kitchen be quoted in running feet and another module-wise?
Yes. Rates can sit per running foot, per square foot or per unit. Pick one method per kitchen and print it on the quote, because mixed methods invite comparison.
What if an outside supplier cuts our panels?
The same rule applies. Send the supplier a cutting list tied to the approved revision number, and ask them to quote that number on their challan.
Is revision control worth it for a carpenter building on site?
Often not. A carpenter making site-built kitchens with no unit list or factory may find a measurement book enough. It matters once a factory or panel supplier cuts from your drawings.