Rates, tickets, tippers, bins and contractor accounts.
Quote delivered rates by haul zone. Weigh every load at the gate, print the delivery note the driver hands over at site, and book the trip to an own or hired tipper. Stockpile bins move with the same ticket. Contractors are invoiced from tickets, statements go out monthly, and sieve, moisture and flakiness results stay with the batch they describe, whether scalpings, ballast or hardcore.
- Stone sizes and haul zones keyed in
- Contractor balances and tipper owners carried over
- Rate and layout edits done by us
This system runs the sales side of a crusher yard. It covers quotations, weighbridge tickets, stockpile bins, tipper trips and contractor accounts, and each load leaves with one ticket and one delivery note that lands on a single invoice. Hired haulier trips and gradation tests sit on the same ticket.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and quote
An engineer asks for stone. The dispatcher picks the haul zone for the site address, reads the rate for that product from the zone price list, and sends a delivered figure.
- 2
Order and stock check
The order is booked against a delivery slot, and the bin level for that size, whether scalpings or sand, is read before the promise is made.
- 3
Loading and weighing
A loader fills the tipper from the bay, the truck crosses the weighbridge over the load cells, and a ticket records vehicle, product, gross, tare and net weight.
- 4
Delivery
The driver carries the delivery note to site, the site clerk signs it at the tipping point, and the trip is logged against the tipper for the day.
- 5
Hauler settlement
Trips of hired tippers are counted from the gate tickets, priced by the agreed rate, and printed as a settlement the owner can check.
- 6
Invoice and statement
Tickets for the period become one tax invoice per contractor, receipts are posted against the oldest invoice first, and a statement goes out showing each unpaid ticket by site.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Price Lists and Schemes
Each product carries a delivered rate for every haul zone, so a dispatcher quotes the same figure for the same site as any colleague.
- Order Management
A large site order is held with its agreed quantity, and each load called off reduces the balance until the supply is complete.
- Stock Tracking and Alerts
Tonnes in and out of each bin are recorded, and a flag appears when a size cannot cover the orders booked for tomorrow.
- Vehicle and Trip Management
Every load is assigned to a tipper and driver, and the day’s trips are counted per vehicle, whether the truck is owned or hired.
- Fuel and Driver Records
Diesel drawn by each tipper is logged next to its trips and tonnes, so cost per tonne hauled is read from records, not guessed.
- Vendor Management
Each hired tipper owner has a record with agreed rate, trips counted from gate tickets and settlements paid, so payment disputes are checked against the register.
- Quality Control
Sieve analysis, moisture and cleanliness readings attach to a bin or batch, and the delivered ticket links to the test that covers it.
- Credit Limits and Control
A contractor’s limit is checked across all their sites together, and the dispatcher is warned before another truck is loaded against an overdue balance.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the owner
Read tonnes sold by product and zone, margin per haul, contractor dues and the trips each tipper has made, with diesel drawn beside every tipper’s tonnes hauled.
For the dispatcher
Quote delivered rates, book slots, assign tippers and drivers, and check the bay levels before promising a load of ballast, sand or chips to a site engineer.
For weighbridge operators
Capture each weight, print the ticket and the delivery note, and flag a vehicle that returns for a reweigh after the tailgate was opened on the platform.
For drivers and hired tipper owners
Assigned loads show on a phone, and drivers confirm delivery at the tipping point with the site clerk’s signature noted on the delivery note. Hired owners read their own settlement.
For accounts
Turn each period’s tickets into invoices, book receipts, mail statements and phone the contractors with the oldest unpaid tickets before wet weather slows their sites.
The numbers the owner asks for.
- Tonnes sold by product, zone and customer
- Weighbridge tickets not yet invoiced
- Stockpile movement and bins below reorder level
- Trips and diesel per tipper, own or hired
- Contractor balances with the oldest invoice first
- Margin per delivered tonne by haul zone
- Gradation results against delivered batches
Who this is built for.
- Crushed stone, chips and dust suppliers
- Sand, gravel and subgrade fill suppliers
- Crusher yards that buy in stone too
- Firms that hire tipper owners at peaks
- Riprap, gabion stone and macadam suppliers
When it is not the right choice.
- A yard that sells a few loads a week at a counter price can run on a weighbridge book and a bill pad.
- Quarries that cut numbered stone blocks will find Granite and Stone Quarry Management Software closer, and ready-mix concrete plants will find a plant-specific product closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Weighbridge
- SMS
- WhatsApp or other messaging
- Accounting export
Questions owners ask before a demo.
Does a weighbridge ticket flow into the invoice?
Yes. The invoice draws customer, product and net tonnes straight from each ticket, and every ticket of the period lands on it as its own line. How the scale reading reaches the system is settled at the first workshop.
Do rates change by zone?
Yes. Each product has a rate per zone and the quote picks the zone of the site address, while a revision to the price list does not alter issued tickets.
How are hired tipper owners paid?
Trips are counted from the gate tickets that name the hired vehicle, and the settlement lists each ticket, the tonnes carried and the rate agreed with that owner.
Can one site order take many loads?
Yes. A call-off order holds the agreed quantity, every load reduces it, and the balance remaining stays visible to the dispatcher, the weighbridge operator and the contractor’s site engineer.
Where are grading tests kept?
Against the bin or batch they describe. A site engineer’s query about a delivered load is answered from the ticket and the linked sieve analysis, gradation curve or moisture reading, without a search through folders.
Does bought-in stone get tracked too?
Yes. A purchase from a quarry arrives at the weighbridge and is received into a bin, and the supplier’s invoice is compared with the weighed quantity before anyone approves payment.
Do we need a particular weighbridge?
No particular make. Weights can be keyed in at the gate or read from the indicator, load cell controller or serial output where the model allows, and the options are reviewed together.
What happens to open contractor balances?
Your own register supplies every balance. The accounts clerk checks a sample of contractors against the old ledger, oldest ticket first, before the first statement goes out to any site office.
What makes the quote bigger or smaller?
More weighbridges, sites and users mean more work. We first demonstrate the system with your own list of stone sizes, and the quote that follows states the figure in full before work starts.
Can we export tickets and invoices?
Yes. Files of tickets, invoices and statements can go to your accountant, with columns and totals agreed with you on paper before go-live, so the ledger balances to weighed tonnes.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Aggregate Supplier Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
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