One record for each pickup, from the arrivals door to the driver’s closing cash.
Manage prepaid counter coupons, pre-booked pickups, the holding lot queue, trip sheets, driver settlements and corporate accounts for an airport cab business. Each booking carries a flight, a terminal, a fare zone and a vehicle class. Drivers see their next call on a phone. The office reads cash, coupons and compliance dates from the same trip records, not from three notebooks.
- Zone tariff, night surcharges and vehicle classes entered as your counter quotes them
- Cab list, driver roster and compliance dates loaded before go-live
- Corporate rate agreements and open statements brought across from your files
This software handles counter coupons, pre-booked pickups, the holding lot queue and driver settlements for an airport cab business, with fare zones and tariff cards as you quote them. Each trip is held against a flight, a fare zone and a driver. Permit, fitness and insurance dates are tracked for every cab.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Booking or coupon
A pickup arrives from the counter, a phone call, an app or a travel desk. The record takes the flight, terminal, zone, vehicle class and passenger contact, and prices the fare from your tariff.
- 2
Flight check
The call desk updates the expected arrival, or a feed does. A moved time shifts the pickup and sends the driver a new message.
- 3
Queue and release
A cab enters the holding lot with a time stamp. The marshal releases it to the next call, and the turn is kept on record.
- 4
Pickup and trip
The driver confirms the meeting point, starts the trip and closes it at the drop. Meter reading, waiting time and extras are written to the trip sheet.
- 5
Shift settlement
Coupons, cash and fuel slips are counted against the trips of the shift. Any gap is shown by driver before the sheet is signed.
- 6
Billing and compliance
Account bookings roll into a statement for each travel desk or hotel. Cabs and drivers due for renewal appear on the weekly list.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Price Lists and Schemes
Zone fares, vehicle classes and night surcharges sit in one table that the counter, the call desk and the app all quote from.
- WhatsApp, SMS and Email Notifications
A confirmed pickup, a changed arrival time or a driver’s name and cab number goes to the passenger by whichever channel your office has approved.
- Vehicle and Trip Management
Each cab carries its trips for the shift, from lot release to drop, with the meter reading and waiting time on a single sheet.
- Fuel and Driver Records
Fuel slips and odometer readings are logged per cab, so empty running between terminal and lot can be read next to paid distance.
- Receipts Management
Cash handed in at shift end is posted against the trips and coupons of that shift, and any shortfall remains open under the driver’s name.
- Invoice Management
A month of account trips is rolled into one statement for each travel desk, with rider names, cost centres and agreed rates.
- Ticket Management
A lost bag or a complaint becomes a numbered ticket tied to the trip, with an owner and a closing note.
- Service Reminders
Renewal dates for cab permits, insurance and driver licences raise a reminder before the vehicle appears on a duty roster.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For owners
Read trips by zone, coupon sales against redemptions, cash gaps by driver and cabs due for renewal without phoning the lot.
For counter staff
Sell coupons, take walk-up bookings and print a trip number the driver can quote.
For the call desk
Take pre-bookings, update flight times and send the driver and the passenger a new pickup message.
For queue marshals
Stamp cabs into the lot and release them in turn from a phone, with the order visible to the drivers.
For drivers
See the next call, close the trip sheet and check shift earnings and settlements from a phone.
The numbers the owner asks for.
- Trips by zone, vehicle class and hour of day
- Coupons sold against coupons redeemed, by counter
- Cash settlement gaps by driver and shift
- Holding lot waiting time by cab
- Corporate statements issued and outstanding by account
- Empty running distance and fuel by cab
- Permit, fitness and insurance renewals due this month
Who this is built for.
- Operators with a prepaid counter and a fleet of metered or zoned cabs serving an airport
- Owner-driver associations that share a holding lot and a coupon desk
- Companies that supply airport pickups for hotels and travel desks
- Fleet owners who run salaried drivers on night shifts
- Operators adding an app or call desk next to the counter
When it is not the right choice.
- One cab, one owner at the wheel. The owner drives alone and keeps trips, coupon stubs and cash in a notebook and phone, which covers the work without any system on top.
- A city-wide ride-hailing platform that pairs any rider with any driver needs a purpose-built dispatch product, or our logistics and transport package, rather than a system for one airport’s cabs.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- Payment gateway
- Flight information feed
- Accounting export
Questions owners ask before a demo.
Can it sell prepaid coupons at the counter?
Yes. A coupon carries a zone, a vehicle class and a serial number. The driver’s redemption closes it, and unredeemed coupons are listed at day end.
Does it need a flight data subscription?
No. The call desk can key arrival changes by hand. A flight information feed is optional and is scoped as integration work during implementation.
How does the holding lot queue work?
A cab is stamped in when it enters the lot and released in order by the marshal. The record shows who left when, which settles most arguments about turns.
Can owner-drivers and salaried drivers be mixed?
Yes. Each driver has a pay rule. An owner-driver keeps a share of the fare and a salaried driver is paid under company terms. Settlement handles both.
Can we bill hotels and travel desks monthly?
Yes. Trips booked on account collect under the desk’s agreed rates. A statement lists rider, date, zone and amount, and receipts are matched to it.
How are lost items and complaints recorded?
Each one is attached to the trip, the cab and the driver. Staff note who called, who found the item and when it went back to the owner.
Can drivers use it on a basic phone?
Yes, with some limits. Smartphone drivers use a browser, a driver on a basic phone receives call details by SMS, and the marshal closes that driver’s trip from the lot.
Does it track the live position of each cab?
No. There is no tracking built in. Position is known by the lot stamp, the dispatch record and the driver’s trip close.
How does pricing work for a cab fleet?
Cabs, counters and users shape the quote. Share your requirements, from the arrivals door to the closing cash count, and the quote is then put in writing.
What happens to our old trip and coupon files?
Open statements and driver balances are loaded in a trial import that your office reviews. Older history can be kept as exported files.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Airport Cab Operator Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements