Members, deposits, sureties and committee decisions on one record.
Run a cooperative bank from one member record. Share certificates, passbook savings, term and recurring deposits, gold loans and every surety bond a member has signed sit together on one screen. No more flipping between ledgers. Agent collection sheets, denomination counts and committee resolutions post to the same account, so the manager and the directors read matching totals when the shutters come down.
- Deposit schemes, loan types and penal interest rules keyed as the board resolved them, including the rebate for early instalment payment and the notice period on premature closure
- Member register, share balances, deposit receipt stubs and open advances loaded from your existing ledgers, then a sample of passbooks is read against the screen by your own clerks
- Edits to scheme terms, demand notices, sanction letters and passbook lines are made by GullySystem staff whenever the bank asks, and the screens that moved are listed for you
Cooperative banks and credit societies keep share certificates, passbook savings, term deposits, gold loans and committee sanctions in one member record built around each board’s approved schemes. Every branch closes against it. Tellers, collection agents, loan officers and directors read identical balances, and the cash count is checked against the same entries.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Membership
Enrol first. A new member is entered with a nominee, any joint holder and an opening share allotment, then a savings account is opened and linked to that person.
- 2
Deposits
Counter or agent. Deposits arrive at the teller window or through an agent, and each fixed or recurring deposit receipt prints the maturity date and the renewal instruction.
- 3
Loan application
Members apply. They name sureties and offer a plot, a vehicle or a pledged deposit as security. The officer files the valuation, the income papers and a note on repayment capacity.
- 4
Committee decision
The committee reads the file. Approval, conditions and directors present are recorded in one entry, and the sanction letter prints from those terms with no retyping of the amount or the security clause.
- 5
Repayment
Instalments reach the counter or an agent and are set against principal and interest. Accounts that miss a due date fall onto the loan officer’s follow-up list, ranked by age.
- 6
Day-end and year-end
Each branch closes cash and books daily. Year end brings the interest posting. Dividend proposals, auditor schedules and the board pack are all drawn from the ledger entries that the branches already closed.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Contact & Account Management
A member is stored once with nominee and linked accounts, so a teller reaches shares, deposits and loans from a single name at the window.
- Service Reminders
Each deposit’s maturity date and renewal instruction raise a reminder for the deposit clerk before the member arrives asking for payment.
- Receipts Management
The amounts an agent collected on the round are receipted against each member’s account when the sheet is handed in at the branch.
- Workflow and Approvals
A loan file reaches the committee after the officer’s note, and the resolution, conditions and directors present are stored with the sanction.
- Collections and Payment Follow-Up
Overdue loans are listed by age with notices sent to borrower and surety, so the loan officer sees the next call to make.
- Multi-Branch Consolidation
Each branch closes its own cash and books, and head office reads the consolidated position without retyping any branch trial balance or daybook.
- Finance and Accounting Reporting
Interest postings and the dividend proposal come from entries already made, ready for the accountants and the general body meeting.
- Roles and Permissions
Tellers, agents, officers and auditors each see only their branch and functions, with every change to a record shown by user and date.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For tellers and branch clerks
Post deposits and withdrawals, update passbooks and issue receipts. At closing, the drawer is tallied against the day’s vouchers and the denomination count taken at the window, note by note.
For collection agents
See the members on your round with balances and last payment dates, then hand in one sheet that posts line by line to each savings and recurring account.
For loan officers
Take applications and attach sureties. Follow overdue loans with demand notices, a record of every call, and the next date fixed for a field visit to the borrower’s shop or home.
For the chief executive and board
Read deposits, advances, overdue buckets and branch results. Open any sanction to see the resolution number and conditions. See who sat.
For accountants and auditors
Work through interest posting and year end, and pull the registers an auditor samples. Every edit shows the user, the terminal and the date it was made.
The numbers the owner asks for.
- Deposit position by scheme and branch
- Fixed and recurring deposits maturing in the next month
- Overdue loans by age band and asset classification
- Sureties with combined exposure per member
- Agent round collections against cash banked
- Share capital movement for the year against bye-law ceiling
- Branch cash count by denomination with the daybook trial balance
Who this is built for.
- Urban cooperative banks with several branches and a shared strongroom routine
- Credit societies that take savings and term deposits from members and lend against surety
- Banks that rely on collection agents gathering small daily amounts from traders, hawkers and vegetable sellers across market lanes and bus stands
- Institutions whose loan committee sits every week and records each decision under a numbered resolution that statutory auditors later sample
- Cooperatives whose books are kept in several ageing systems, ledger cards and spreadsheets
When it is not the right choice.
- A small society that only holds member savings and share certificates can manage with a plain register, since little of what is built here would be needed.
- An institution that needs card switches, ATM networks or interbank payment rails will need a full core banking platform running alongside this one, which stays outside what we build.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- WhatsApp or other messaging
- Passbook printer
- Bank transfer files
- Accounting export
- Biometric or fingerprint reader
Questions owners ask before a demo.
Is this a full core banking system?
No. It covers the member, deposit, loan and branch books of a cooperative bank, while card switches, ATM networks and interbank payment rails stay with your existing providers.
Can one member hold shares, deposits and a loan?
Yes. All three appear on one member record. A teller or loan officer sees everything the person holds and any surety given, without opening another register or phoning a colleague at a different branch.
How are agent collections matched to cash?
The agent’s sheet lists each member and amount. The branch compares the sheet total with the cash banked, and any shortfall stays on screen against that agent until somebody explains it.
Does it show how many loans one member stands surety for?
Yes. Every surety entry points to its loan and borrower. When a new surety is added, the member’s combined obligation across all loans appears beside the entry before the officer saves.
How are maturing deposits flagged?
Deposits are listed by maturity date with the instruction noted on the receipt. Deposit clerks phone the member and prepare the payout or renewal before the date arrives, so no one relies on a diary.
Can the board see committee decisions?
Yes. Each sanction carries its resolution number, conditions and directors present. The board reads these from the loan itself, so the bound minute book is no longer the only place to look.
What about interest calculation rules?
Interest bases, compounding periods and penal terms come from your scheme documents, and your accountants review a trial run on sample accounts before real interest posts.
How do we move from our current system?
Members, balances and open loans are loaded from your present ledgers, and branch staff compare a sample of accounts with passbooks before go-live. Differences are fixed first.
Who owns the member data?
The bank and its members do. The proposal spells out how the bank can export its registers, in which file layout, and who hands it over, and that is agreed before work begins.
What does it cost?
No price is published. After you watch a demonstration on sample member accounts, a written quotation follows that reflects the branch count, the number of agents and the staff users.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
Related products.
See Cooperative Bank Management Software with your own data.
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