One register for member factories, sector groups, dues, circulars and fair stalls.
Manage member companies and their factory units, membership applications, committee approvals, annual subscriptions, sector groups, circulars, training days, plant visits and trade-fair stalls in one system. Each member company carries its products, its contacts and its dues. The secretariat, the treasurer and the committee secretaries all read the same record, so a notice reaches the right plants.
- Categories, sector groups and fee schedules typed in exactly as the bye-laws read
- Existing members, committee rosters and outstanding subscriptions carried over
- Revising a fee schedule or moving members between sector groups is work our staff do on request
Manufacturing Association Management Software holds the membership of industry forums and associations that speak for factory owners. Each member company holds its units, product range, sector groups and dues. Applications go to the executive committee, subscriptions are billed by category, and circulars reach chosen sector lists. Events, plant visits and stall bookings follow.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Application
A factory applies online or on paper with its units, products, headcount and two referees. The secretariat checks the form and the licence copy, then lists it for the next committee sitting.
- 2
Committee decision
The executive committee reviews the application, asks for more papers if needed and records approve, defer or reject. The date and the minute reference are kept.
- 3
Enrolment
An approved company gets a member number, a category and sector groups for each unit. The first subscription invoice and the certificate of membership are issued together.
- 4
Year of activity
Circulars, training days, plant visits and buyer meets run through the year. Each message and each seat booking is logged against the member company and its nominated people.
- 5
Trade fair
Stalls are sold by hall and number, with fees, passes and the exhibitor’s catalogue entry. Payment against each stall is tracked apart from dues.
- 6
Renewal
Renewal invoices go out by category. Lapsed members get reminders, and the committee sees the list of those who have not renewed before it decides on removal.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Contact & Account Management
Each member factory is a record with its units, contacts and history, so the secretariat reads one profile instead of three lists.
- Workflow and Approvals
An application moves from secretariat check to referee replies to the executive committee, and every decision and minute reference is stored beside it.
- Subscription Billing
Annual invoices are raised by membership category and fee table, and receipts post against the right year so lapsed dues show clearly.
- Collections and Payment Follow-Up
Overdue subscriptions form a list for the treasurer, oldest first, with reminders logged so a second notice is never sent twice by mistake.
- WhatsApp, SMS and Email Notifications
A circular goes by email, SMS or messaging app to the chosen sector or district list, and the log records who received which version.
- Online Booking Portal
Members register for training days and plant visits from a page that stops taking names at the seat limit and takes the fee.
- Document Management
Agendas, minutes and final representations are filed under the committee that produced them, so a new convenor inherits the paper trail.
- Client Portal
A member logs in to update its plant details, download invoices and certificates, and answer a survey without writing to the office.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Every part of the system, by area.
Take the modules you need. Each one works on its own or inside a larger system built for you.
- Applicant Tracking (5)
- CRM (8)
- Finance & Accounting (10)
- Helpdesk (4)
- Human Resources (13)
- Inventory Management (5)
- Project Management (7)
- Manufacturing (6)
- Procurement (4)
- Sales and Distribution (6)
- Field Service (5)
- Statutory and Compliance (4)
- Retail and POS (4)
- Bookings and Appointments (3)
- Subscriptions (2)
- Assets and Fleet (4)
- Platform (6)
- Analytics (2)
- Documents (1)
- All business solutions
One system, each person sees their part.
For secretariat staff
Receive applications, update member details, send circulars and book event seats. Answer a member’s query from the full history of its units and dues.
For the treasurer
Issue subscription and stall invoices, post receipts and review lapsed dues by category. Prepare the accounts for the annual general meeting.
For office bearers and the executive
Review applications, approve or defer them, and see membership by sector and district. Read the committee action list before each sitting.
For sector convenors
See the plants in the group, call a meeting, draft a representation and send a notice to the group only.
For member factories
Update the company profile, download invoices and certificates, register for events and answer surveys from a member login.
The numbers the owner asks for.
- Members by category, sector group and district, with units counted separately
- Applications by stage and days waiting for the committee
- Subscriptions billed, received and overdue, oldest first
- Stall bookings by hall with fee and deposit status
- Event registrations and plant visit attendance
- Survey replies received and plants yet to reply, by sector
- Committee meetings held and action points still open
Who this is built for.
- State and district manufacturers’ associations with several hundred member factories
- Sector bodies for foundries, plastics, packaging, engineering or textiles
- Industrial estate associations that run a common office for the plots inside
- Forums that organise an annual trade fair and sell stalls
- Export promotion councils for manufacturers that keep a member register
When it is not the right choice.
- A small informal group of a dozen factories can keep its list in a shared sheet.
- A body that is mainly a professional registry will find Professional Body Management Software closer, and a chamber with mixed trade members should look at Chambers of Commerce Management Software.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- WhatsApp or other messaging
- Payment gateway
- Accounting export
- Spreadsheet import
Questions owners ask before a demo.
Can a parent company with three plants pay one fee?
Yes. The fee table can charge the parent once or each unit separately. The choice follows your bye-laws, and the invoice lists the units it covers.
How does an application reach the executive committee?
The secretariat marks the form complete, and it joins the committee’s queue with the referee replies attached. Members record their decision from their own login.
Can we send a circular to foundry plants in one district only?
Yes. Lists are cut by group, district, category or committee seat. The log keeps the recipients, so a plant can ask what it was sent.
Does it handle stalls for our annual fair?
Yes. Stalls are mapped by hall and number, sold with fee and deposit, and given passes. A cancelled stall returns to the pool for the next exhibitor.
Can members pay subscriptions online?
Yes, through a payment gateway you already hold. The receipt posts to the invoice, and the treasurer sees it without keying the payment again.
Can the old register of members be loaded?
Yes. You give us the register or sheets. We load companies and units, flag duplicates and ask you to settle the sector tags before the first circular.
How are committee papers kept?
Each committee has its own space for agenda, minutes, drafts and final representations. A new convenor opens the folder and reads the history of the group.
What would the system cost for our member count, and can we preview it?
We begin with a call about how many members, sector groups and events you handle, then send a quotation. Fee tables, committee set-up and gateway links raise it. The old member register moving across counts too. You see your own member categories on screen before deciding.
Who corrects a fee table or a group name later?
Your office can change the day-to-day records. Changes to the fee structure or approval order can be requested from our staff under the support terms in your proposal.
Can our data leave the system if we change?
Yes. Member, dues, committee and event records can be exported to spreadsheets. The layout of those spreadsheets is settled with the secretariat before work starts.
How long before the secretariat works from it?
The member register, categories and fee tables come in ahead of anything else, with subscription billing. Applications, circulars, sector groups, committees, events and fair stalls follow. Written dates cover the lot.
What must the association have ready beforehand?
Hand over the register of member companies, fee tables, bye-law rules on category, last year’s subscription ledger and circular lists. A stall plan for the fair helps. The secretary, treasurer, committee clerk and an events coordinator must be named.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Built for.
The trades this product is set up for. Pick yours to see how the work runs there.
See Manufacturing Association Management Software set up around your records.
Tell us how you run things today. An engineer reads it and writes back with what fits as it is, what would need changing, and what we would start with.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements