Fit-outs priced by workstation, cut, coated, kitted and snagged floor by floor.
A fit-out begins as a floor plan priced by workstation, bench and pedestal, then becomes a project order split by floor and delivery phase. Melamine chipboard runs through the beam saw, PUR edgebander and dowel drilling line while tube frames are bent, MIG welded and coated. Gas lifts and castors reach the chair line. Every carton is counted against its hardware list, crews log chipped worktops and missing wire grommets, and retention follows each stage invoice.
- Pedestal, bench desk and task chair types keyed with finishes
- Live fit-outs and the melamine boards on your racks carried in from your costing sheets, so the first new order starts clean.
- GullySystem staff edit stage lists and carton label layouts on request.
Office Furniture Manufacturer Management Software, put together by GullySystem for each customer, serves makers of workstations, bench desks, pedestals and task chairs. One project order holds floors, delivery phases and laminate finishes, and beam saw, weld bay and upholstery output reports against it. Cam lock packs are kitted per workstation. Site snags and stage invoices stay attached to the same order.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Quotation
The floor plan and furniture schedule are priced by bench, desk and pedestal type, and the client signs off laminate chips and fabric swatches before the first board meets the beam saw.
- 2
Project order
The order is split into floors and delivery phases, with each item type carrying its own quantity. A half-delivered floor reads as such.
- 3
Material and cutting
Chipboard, MDF, square tube and polyurethane foam are reserved, and cut lists, frame lists and chair kits go out to the beam saw, tube laser and sewing tables.
- 4
Fabrication
Panels are edged with PUR hotmelt and drilled for dowels. Frames are bent, MIG welded and sent for pretreatment and coating, while chair seats are stapled, covered and assembled onto gas lifts and castor bases.
- 5
Kitting and dispatch
Hardware packs are checked against the list. Cartons are packed by workstation and loaded in the order the crew will unpack them on each floor, so the first bay opens first.
- 6
Installation and handover
Crews install floor by floor and photograph each snag, and every one is closed before the stage invoice clears for the contractor. Handover waits for it.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Estimate/Quotation Management
Quotes are built by workstation type and laminate code, and each revision keeps its price and date so that a client’s earlier version can be shown on request.
- Order Management
A fit-out order is split by floor and delivery phase, and the planner sees which phase is complete and which still waits at the beam saw.
- Bill of Materials
Every desk, pedestal or chair lists its boards, square tube, cam locks and fabric, and a finish choice changes only the lines it affects.
- Production Planning
The planner releases cut lists, frame lists and chair kits by phase, and sees which stage holds up the delivery of a floor.
- Job Work Management
Frames sent to an outside coater leave on a delivery note, and the counts and RAL colours that return are checked against it.
- Batch and Serial Tracking
Board, laminate and fabric lots are linked to the items made from them, which guards against two lots meeting within a single floor.
- Project Timelines with Gantt Charts
Floor-by-floor installation dates sit on a timeline, and snags found by the crew appear against the floor that needs fixing.
- Invoice Management
Invoices are raised per delivery phase, and the retention held by the contractor is shown as a separate balance until its release.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
Managing director
See projects by phase, margin against the quotation, retention outstanding, and installations that have slipped behind the contractor’s programme of works.
Estimators
Price from the floor plan and schedule, keep every revision, and hand a clean order to the shops with costing still tied to the bill of materials.
Shop supervisors
Release cut lists, frame lists and chair kits, then record counts at the edgebander, the weld bay and the upholstery table. Rework is noted there too.
Stores and dispatch
Reserve boards and fabric, kit hardware packs, and load cartons in installation order. Mixed laminate lots are flagged first, before the lorry is loaded.
Installation crews
See the floors assigned, record handover, and log snags with photographs from a phone while standing at the desk in question.
The numbers the owner asks for.
- Items made against items ordered, by project, floor and phase
- Chipboard, PVC edge tape and fabric use against the bill
- Cam lock and grommet packs short by workstation
- Frames sent to the coater and returned by RAL colour
- Open snags by project and floor
- Quotation against actual cost per fit-out
- Retention held by the contractor and due for release
Who this is built for.
- Workstation and bench desk manufacturers
- Task chair makers and upholsterers
- Pedestal, locker and credenza producers
- Boardroom table and reception counter makers
- Furniture makers who sell through fit-out contractors
When it is not the right choice.
- A joinery shop making a few desks to order can run from a quotation book and a stock sheet, which costs far less than a system.
- A retailer selling finished furniture from a showroom floor will find the furniture showroom product closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Accounting export
- Nesting and cut optimisation file import
- Barcode or label printer
- Messaging for crew updates
- Photo capture from phones
Questions owners ask before a demo.
Is it for catalogue furniture or project furniture?
It covers both, but its strength is the project, with floors, delivery phases, kitting and snags. Catalogue sales of chairs and desks run from the same item and stock records without any extra setup.
Can it work with a nesting or cut optimisation file?
A cut list can be imported from a nesting program where it exports one, and the board used and the offcuts are then booked against the project. A half sheet of melamine is not lost.
How does it stop a floor shipping from two lots?
Board, laminate and fabric lots are linked to items. A floor can be set to draw from one lot, and a mix is flagged to the stores before dispatch.
How are hardware packs managed?
Each workstation type has a hardware list of cam locks, dowels, screws and leg brackets, and packs are built and counted against it. The dispatch check refuses a carton marked short.
Can the crew log snags from site?
Yes. Crews record a chip, scratch or shortage with a photograph against the floor and item, and the factory sees it at once. The replacement sent is recorded on the same snag.
Does it handle retention and stage invoices?
Yes. Invoices follow delivery phases, the retention held by the contractor is shown separately, and receipts are set against the project.
Can it use our existing costing sheets?
Yes. Costing sheets and item lists are loaded, and the estimators confirm the bills of materials before the first project is released.
Who owns the project data?
The company does. If you ever leave, project, item and snag records come back in a format agreed with you in writing beforehand.
How is it priced?
No price is shown. A proposal follows a demonstration and depends on the shops, the users and the history to be moved, not on a list figure.
Will a shop making a few desks a month find it heavy?
Probably, at that volume. It earns its place once projects carry floors, finishes and installation crews, and the shops lose track of what is on which floor.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Office Furniture Manufacturer Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
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- A reply within one business day
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