One connected system for materials, batch records, quality release and dispatch.
Manage supplier approval, material receipt and quarantine, master formulas, batch planning, manufacturing records, assay and dissolution checks, release, stock and distributor dispatch in one system. Each batch carries its excipient and active lots, its test results and its approvals from the first delivery to the last returned carton. Questions from buyers and inspectors are answered from the same record.
- Master formulas, specifications, assay methods and batch record steps entered the way your quality team writes them
- Suppliers, materials, open batches and stock migrated
- Edits to formulas, forms and approval routes handled by GullySystem staff when asked
Pharmaceutical Manufacturer Management Software, configured by GullySystem, covers supplier approval, material receipt, batch planning, manufacturing records, quality release and dispatch for a drug maker. Each batch links to the excipient and active lots used, the checks made, the people who signed and the distributors who received it. Returns and recalls are traced from that same record.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Supplier and purchase
Materials are bought from approved suppliers on purchase orders. Supplier records hold qualification status and certificates of analysis.
- 2
Receipt and quarantine
Each delivery is received against its order, labelled with a lot number and held in quarantine. Samples go to the laboratory for identity and assay.
- 3
Batch planning
Batches are planned against orders and the capacity of each room and line, from granulation to blister packing. Approved lots are reserved for the batch.
- 4
Manufacturing and packing
Operators record material issued, steps completed, yield and reconciliation. Packing staff record line clearance, leaflet and carton counts.
- 5
Quality review and release
Quality reviews the batch record, checks and deviations, then releases or rejects the batch with a named approver.
- 6
Dispatch and after-sales
Stock ships by batch and expiry to distributors. Returns and complaints are recorded and linked back to the batch.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Bill of Materials
Each master formula lists every ingredient, quantity and pack component for a batch size, and a revised formula keeps the earlier version on record.
- Vendor Management
Every supplier record holds its qualification status, certificates and audit notes, so a buyer sees at once whether an order may go out.
- Goods Receipt (GRN)
Material is received against its purchase order, given a lot number and held in quarantine until quality records the laboratory decision.
- Batch and Serial Tracking
An ingredient lot links forward to every batch that used it, and each finished batch links on to the distributors who received it.
- Quality Control
In-process checks, assay results and deviations are recorded on the batch, and release or rejection needs a named quality approver.
- Workflow and Approvals
A revised SOP or specification travels through the approvers you define and goes live only after the last sign-off is given.
- Audit Trail
Every entry on a batch record keeps its user and time, and any correction shows the old value beside the new one.
- Sales Returns and Credit Notes
A returned pack or complaint is booked against its batch and customer, and the reason decides whether stock is destroyed or reprocessed.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For owners and plant heads
See batches in progress, material waiting for release, stock near expiry, open deviations and orders to ship.
For purchase and warehouse teams
Order from approved suppliers, receive and label lots, hold quarantine stock and issue approved material to the dispensing booth.
For production and packing staff
Follow the batch record step by step, record quantities, clear the line and sign off each stage.
For quality assurance and control
Record assay and dissolution results, raise deviations and CAPA, approve changes and release or reject batches.
For sales and dispatch teams
Take distributor orders, ship by batch and expiry, and log returns and complaints.
The numbers the owner asks for.
- Batches by status, product and room
- Material lots in quarantine, approved and rejected
- Supplier approval status and review dates
- Deviations and CAPA open and closed, by cause
- Stock by batch with days to expiry or retest
- Distributor shipments by batch
- Returns and complaints by product and batch
Who this is built for.
- Manufacturers of tablets, capsules, liquids and ointments for retail and hospital supply
- Injectable and sterile product plants that keep tight records of cleanrooms, autoclaves and equipment
- Contract manufacturers who make products for several brand owners
- Nutraceutical and herbal medicine producers that keep batch records
- Active ingredient and intermediate producers supplying other manufacturers
When it is not the right choice.
- A small repackager with a few products can manage with a stock register and supplier files.
- Distributors and wholesalers who do not make anything will find Wholesale B2B Ordering Software closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- WhatsApp or other messaging
- Label printer
- Laboratory instrument file import
- Accounting software export
Questions owners ask before a demo.
Can batch records be kept electronically?
Yes, for the steps you choose. Each entry carries the user and the time, and approvals belong to named roles. Which records may be electronic is for your quality team and regulator to confirm.
Is the system validated?
Validation is your responsibility as manufacturer. GullySystem provides the configured system and documentation, and your quality team decides the testing and sign-off needed.
Can a lot be traced to every batch and distributor?
Yes. Each ingredient lot links to the batches that used it, and each batch links to the shipments it went into. A trace is a search, not a spreadsheet exercise.
Can material be blocked until the laboratory result is in?
Yes. Received material is held in quarantine and cannot be issued to the dispensing booth until quality records a decision. Rejected lots stay visible but locked.
Does it handle contract manufacturing for several brands?
Yes. Products and batches can be tagged to each brand owner, so stock and dispatch stay separate. Billing terms for contract work are set up with you.
Can it connect to laboratory instruments?
Results can be typed in or loaded from a file that an HPLC or balance produces. Direct instrument links are scoped separately and depend on the equipment.
Can existing stock and suppliers be moved in?
Yes. The approved supplier list, material master, batches still open and stock on hand come in from your registers or spreadsheets, and quality staff reconcile a sample against the originals.
Can several plants use one system?
Yes. Each plant keeps its own materials, batches and users, and head office reads them together. Where plants sit in different countries, each can bill in its own currency and tax format.
Who owns the data?
You do. The quotation states the file formats in which batch, material and supplier records can be handed back.
What does it cost?
We publish no price. It follows the size of your team and how many sites and approval routes you need. A demo of a batch record and a release decision comes first, then the figure is put in writing.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
See Pharmaceutical Manufacturer Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
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