The Fitness Certificate That Expired Last Month
Fitness, permit, insurance and PUC sit in one file in the almirah. The date is remembered when a constable at the signal remembers it first, which is a costly way to keep a diary.
On every vehicle
Registration and capacity
The number on the bus and how many children it seats. Seat counts on the route come off this.
Four dates
Fitness, permit, insurance and PUC, each with its expiry against the vehicle rather than in a folder.
The scans
Kept with the bus, so a copy can be found without opening the almirah or ringing the owner.
A list before it lapses
Papers falling due in the next two months read as one list, across every bus in the fleet.
Beside the drivers’ dates
Licence and badge expiry for drivers and attendants sit on the same kind of list. An expiring licence shows up beside an expiring fitness certificate, which is the view the transport in-charge actually wants in the week before a new term.
The week before a term starts
- Every bus on the list, with the four dates read together
- Scans checked against what is actually in the glove box
- A vehicle whose fitness falls due mid-term flagged while a replacement can still be arranged
- Driver licences read on the same morning, because they lapse just as quietly
Somebody still has to stand at the RTO
No software makes a fleet compliant. These are records with a date on them, listed before they lapse, so nothing expires for want of anybody noticing. The queue, the inspection and whatever the authority asks for on the day remain exactly as they are, and they stay yours.
Frequently asked questions
How far ahead does the list warn us?
Papers falling due in the next two months are one of the reports. Most schools look at it at the start of a term and again in the middle.
We hire our buses from a contractor. Do we keep his papers?
Many schools do, because the parents ring the school and not the operator. The vehicle record holds the dates and the scans whoever owns the bus.
Can we attach the insurance copy?
Yes, scans are kept against the vehicle. When a copy is asked for at short notice, it is on a screen rather than in a file.
Tell us what you need.
Send a short brief and one of our engineers will come back to you — usually the same day.
- No obligation
- We reply the same working day
- Your details stay private