Bus Papers and Renewal Dates

Each vehicle carries its registration, seating capacity and the fitness, permit, insurance and PUC dates, with scans attached. Papers falling due are listed early, across the whole fleet.

Share your requirements

On every vehicle

Registration and capacity

The vehicle number and how many children it seats are held on the record. Seat counts on each route are taken from this figure.

Four dates

Fitness, permit, insurance and PUC each have an expiry stored against the vehicle, where the transport office and the accounts team can both read it. No folder is needed.

The scans

Scans stay with the bus. Nothing is lost in transit. A copy can be opened without going through the office cupboard or calling the owner.

A list before it lapses

The next two months of expiries read as one list across every bus in the fleet, so nothing is found by opening files one at a time. Hired vehicles appear on it too, if you choose to record them.

Beside the drivers’ dates

Licence and badge expiry for drivers and attendants sit on the same kind of list. A licence falling due appears beside a fitness certificate falling due. The transport in-charge reads both together before a new term.

Checks before a term starts

Every bus on the list, with the four dates read together
Scans compared against the papers actually carried on the bus
Vehicles whose fitness falls due mid-term, flagged while a replacement can be arranged
Driver licences read on the same day

What the records do not do

The module holds records with dates on them and lists them before they lapse. It does not make a fleet compliant. Nothing is inspected. Visits to the RTO, inspections and anything the authority asks for remain with the school or the operator.

FAQ

Frequently asked questions

How far ahead does the list warn us?

The next two months of expiries form one of the reports. Schools usually read it at the start of a term and again mid-term.

We hire our buses from a contractor. Do we keep his papers?

Yes, if you want them on the record. The vehicle record holds the dates and scans whoever owns the bus, and parents’ questions reach the school in either case.

Can we attach the insurance copy?

Yes. Scans are kept against the vehicle, so a copy requested at short notice is opened on screen.

Talk to us

Tell us what you need.

Share your requirements and one of our engineers will come back to you within one business day.

What happens after you share your requirements

A senior engineer reads your answers. Nobody phones first.
Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.