Driver and Attendant Records

Driver and attendant records hold licence and badge details, contact information, and the bus and trip each person is assigned to. Expiries appear on one list with the vehicle papers.

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What is kept on each person

Licence and expiry

The licence number and the date it runs out are stored on the record. They are listed alongside the vehicle papers.

Badge

The badge is recorded against the driver, with its own expiry date. It is listed when it falls due, next to the licence and the vehicle papers for the same period.

Address and phone

Contact details are available to the transport office at the moment a parent calls, without a search through files kept elsewhere in the school. They stay current.

The bus and the trip

Each person is assigned to a vehicle and route, for the morning and the evening. A substitution is recorded as a change on this assignment.

What their login shows

A driver or attendant opens the day’s trip, its stops in order, the children due at each stop and the boarding marks. Fees, parent addresses and the rest of the system are not on that screen. This keeps the screen short enough for a moving bus. Access is easy to explain to a parent or an auditor.

Limits of the record

The record holds the licence number your office entered and the date on the card. It does not check that number with any authority. Verification stays with the school. So does the decision on who carries children.

FAQ

Frequently asked questions

Can we see whose licence expires this quarter?

Yes. Driver licence and badge expiry is one of the reports, and it sits beside the vehicle papers list.

Can an attendant be moved to another bus for a day?

Yes. Her trip list follows the reassignment, so the children she marks are those on the route she is riding that day.

Do drivers need a smartphone?

It depends on who marks boarding. Usually the attendant marks it from the browser on an ordinary phone. Where the driver marks it, the same screen is used, and the school agrees who does so before the term.

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