Fuel and Trip Logs for School Buses

Fuel and trip logs record odometer readings, litres filled and the bill for each bus. Kilometres per litre is read bus by bus and month by month from these entries.

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Logged against the trip

At the depot, after the evening run, four items go on the record.

Odometer at start and end

The kilometres covered by the trip are calculated from the two readings. Every other figure on the page is built on this one, because a fuel reading without a distance says little about the bus.

Litres filled

The bill is attached to the entry, so each slip is tied to a bus and a day. Loose slips are not collected in a pile.

Defects noted

A noise, a warning light or a door that will not close is written on the record with the trip. It is entered at the depot.

Kilometres per litre

The reading is worked out by bus and by month. A change in it can be traced back to the trips behind it.

Beside what the route collects

Accounts can place fuel and repairs for one bus beside what that route collected in the term. Schools use the comparison when they review a route, or a vehicle that costs more than it carries. The figures come from the same records. Nothing is re-entered.

Dependence on readings

No sensor measures anything here. A person reads the odometer and enters it, and a rounded figure typed from memory a day later weakens the calculation. Closing the trip with the reading gives cleaner figures than entering it later from a slip.

FAQ

Frequently asked questions

Do we need a device on the bus for this?

No. Odometer readings and fuel bills are entered by your own staff. A tracking unit is a separate purchase and a separate decision.

Can we see one bus against another?

Yes. Kilometres per litre reads bus by bus and month by month, so buses on similar routes can be compared.

Where do servicing and breakdowns sit?

Against the vehicle. Each repair is recorded with its cost and when the next one is due, by kilometres or by date.

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Tell us what you need.

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What happens after you share your requirements

A senior engineer reads your answers. Nobody phones first.
Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

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