Tank lots, blend recipes, laboratory results and dispatch in one solvent plant system.
Run a solvent plant from raw receipt to the delivery note. Tanks, blend recipes, distillation cuts, laboratory results, drum and IBC filling, certificates of analysis and tanker dispatch share one set of lot records. Operators post from the tank farm and the filling bay. The laboratory posts results straight against the lot, and the office sees stock, orders and unpaid invoices without calling the plant.
- Product list, tank numbers and recipes keyed in to match how the plant works
- Open orders, customers and tank opening stock migrated
- Certificate layout and hazard label wording checked by your safety officer
Blenders, distillers and repackers of solvent keep tank stock, blending, distillation, laboratory release, filling and dispatch in Solvent Manufacturer Management Software from GullySystem. Each lot carries its tank, recipe, test results and certificate. Drum returns and customer orders are tracked, so a complaint about water content or purity leads straight to one record.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Raw receipt
A tanker or drum load is weighed in, sampled and posted to a tank or a quarantine bay with the supplier lot and the delivery note.
- 2
Laboratory release
The analyst posts density, water, colour and purity. The lot is released, held or sent for blending correction against the grade limits.
- 3
Blend or distil
Blending follows the recipe revision in force. Distillation records feed, cuts, boiling range and the tank each cut was sent to.
- 4
Fill and label
Drums, IBCs and cans are filled against the lot. Sample weights and the label text are checked and the pack count is posted.
- 5
Certificate and dispatch
The certificate of analysis, safety data sheet and delivery note are built from the lot and attached to the load before the gate pass.
- 6
Returns and reconditioning
Customer drums are logged on return, washed or rejected, and the pool shows what each drum last held.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Batch and Serial Tracking
Receipts, transfers and blends post against a tank and a lot, so the mixture in Tank 4 traces back to each tanker that fed it.
- Quality Control
Density, water and purity readings are checked against the grade limits, and an off-limit lot is held until a named analyst records the decision.
- Bill of Materials
A recipe lists base solvent, co-solvent and stabiliser with tolerances, and the batch record keeps the revision that was actually charged.
- Production Planning
Column runs are planned against feed stock and tank space, then record the cuts taken and where each fraction was sent.
- Goods Receipt (GRN)
A tanker or drum load is weighed in against the delivery note and stays in quarantine until the laboratory has cleared the sample.
- Barcodes and Labels
Drum and can labels carry the lot, grade and hazard text from the product record, scanned at the filling bay to count packs.
- Order Management
Orders reserve stock from released lots by grade and pack size, then flow into the delivery note and gate pass for the load.
- Document Management
Certificates and safety data sheets stay attached to the lot and the dispatch, ready to be sent again when a customer asks.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For plant managers
Check tank levels, lots on hold, blends in progress and loads waiting at the gate on one board. Walk the plant less.
For laboratory analysts
Enter results against the lot, apply the grade limits and put an off-limit lot on hold for review. Release is a named decision.
For tank farm operators
Record dips, transfers and tanker receipts on a handheld while standing at the tank. Entries are made on the spot.
For dispatch and the office
Match orders to released lots, print certificates and delivery notes and follow the invoice to payment. The gate pass waits for nothing.
The numbers the owner asks for.
- Tank stock by product, book level against dipped level
- Lots on hold and released, with the test that held them
- Blend batches by recipe revision and yield
- Distillation cuts by boiling range and receiving tank
- Drum pool by status, owner and last contents
- Dispatches by customer with certificate numbers
- Unpaid customer invoices by age
Who this is built for.
- Plants that blend and pack solvent grades and thinners
- Distillers that recover and resell used solvent
- Producers of alcohol-based solvents such as isopropyl alcohol and ethanol grades
- Repackers that fill drums and cans from bulk tankers
- Makers of speciality solvent blends for coatings, cleaning and printing
When it is not the right choice.
- A trader who resells sealed drums and never opens one needs only a stock and billing tool, not a tank and blend record.
- Plants whose main output is paint or coating rather than solvent will find Paint Dealer Management Software closer for the selling side.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Weighbridge
- Barcode and label printers
- Accounting export
- Laboratory instruments by file import
Questions owners ask before a demo.
Can the system compare book stock with dipped stock for a tank?
Yes. Each tank keeps a ledger of receipts, transfers and issues. The operator posts the dip, and the difference between the dipped and book level appears on the tank page.
How are blends tied to recipes?
Each batch records the recipe revision it followed and the weights actually charged. If an operator changes a quantity, the variance shows on the batch.
Can a lot be blocked from shipping?
Yes. A lot on hold cannot be reserved against an order. Release needs a named person and a reason, both kept with the lot.
Does it handle recovered solvent?
Yes. A distillation run produces cuts that become their own lots, with the feed, boiling range and receiving tank on record.
Can we track customer-owned drums?
Yes. Drums can be marked as customer property, logged on return, washed and either refilled for that customer or released to the general pool.
What do you need from us to set the system up?
A list of grades with their limits, the tank map, current recipes, pack sizes and a few sample certificates. The first version is built from those and reviewed with you.
How is it priced and shown?
We start with a demonstration using your own grade names. The quotation then reflects how many people, plants and tank farms are involved, and it is agreed in writing.
Can we get our data out?
Lots, tests, orders and invoices export to spreadsheet files, and the export format is written into the agreement so that records stay yours. Nothing is locked in.
Who looks after changes when a grade or a limit changes?
Changes to grades, limits and recipes can be made by your own authorised staff, and GullySystem support handles anything that needs a structural change.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Solvent Manufacturer Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements