One system for tool projects, stage hours, trials, spares and repair.
Run press tool, die and mould projects from the customer’s part model to the approved trial and the spare punches that follow years later. Bill of parts, D2 and H13 steel lots, stage hours across milling, wire cutting and jig grinding, hardening vendors and every trial correction stay on the tool. Repairs and regrinds return to the same record.
- Stage names, hourly rates and your standard parts list entered while you quote your next tools
- Open tool projects, steel stock and unpaid invoices migrated before anyone starts work
- Tryout forms and stage steps adjusted by GullySystem staff when asked
Tool rooms building progressive dies, injection moulds, blanking tools and gauges run quotes, stage hours, trials and repairs on Tool Room Management Software from GullySystem. Each die carries its bill of parts, steel heat numbers, hardening vendor dates, trial corrections and the shot count since its last sharpening, all on one screen. A returning tool brings its history.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and part model
The customer sends a STEP part model or a moulded sample with the annual volume, and the enquiry notes tool type, cavity count, press tonnage and delivery date. The brief is written down.
- 2
Quote by stage
Design, machining, wire cutting, jig grinding, fitting and tryout are priced as separate lines, with hardening, coating and bought-out standard parts added beneath them. Each line keeps its own revisions.
- 3
Design release and parts list
Drawings and the bill of parts are released together, and tool steel blocks, die sets and catalogue pillars are ordered against that list rather than from memory. Stores see the same list.
- 4
Build
Plates move through milling, hardening, wire cutting, spark erosion and jig grinding, with hours booked by stage and by person against each operation. A bottleneck shows up early.
- 5
Trial and correction
Each tryout is recorded with press tonnage, shots or strokes, sample measurements and the correction ordered, and the tool returns to the bench until the customer approves the sample. Every loop is visible.
- 6
Handover and service
The approved tool leaves with its spares list, and every later shot count, regrind and repair is booked to that tool’s own history. Years later, the record still holds the answers.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Quote & Proposal Management
Design, machining, wire cutting, fitting and tryout are quoted as separate lines, and each revision stays on file until the customer places the order.
- Project Timelines with Gantt Charts
A die or mould is laid out as a timeline of stages, so a shoe waiting at the hardening vendor shows which later operations it delays.
- Bill of Materials
Punches, die plates, pillars, bushes and stripper springs are listed per tool and marked as made here or bought out against a catalogue code.
- Stock Tracking and Alerts
Tool steel bars and catalogue components are issued to named tools, with reorder alerts on block sizes and spring ratings that run low.
- Project Time Tracking
Hours on wire cutting, spark erosion, jig grinding and bench fitting are booked by person and tool, then read against the quoted stage.
- Job Work Management
Plates sent for vacuum hardening or PVD coating leave on a delivery note, with promised and actual return dates visible beside the tool.
- Fixed Asset Register
Each tool is held with its customer, bay and strokes completed, so regrind and repair history stay on one record.
- Invoice Management
Invoices are raised at agreed milestones such as design release, first tryout and handover, with each receipt followed against its invoice.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For tool designers
Release drawings and the bill of parts from your CAD package, then watch the stage each tool has reached on the floor. Revision letters stay tied to the build.
For machinists and fitters
Book hours by stage, record each trial correction at the bench and open the full history of a tool that has come back for regrinding. Paper notes stop going missing.
For the stores
Receive tool steel by heat number and standard parts by catalogue code, issue them to named tools and flag the sizes running low. Counts match the shelf.
For project managers
Read tools by stage, outside steps due back from the hardening shop and trials still awaiting customer approval, all in one list. Late jobs stand out.
For owners
See hours against the quote, milestone invoices due and repair work waiting, without asking the foreman for a verbal update. Margin shows tool by tool.
The numbers the owner asks for.
- Tools by stage with due dates
- Stage hours against the quote
- Outside steps due back, by vendor
- Trial results and corrections by tool
- Strokes or shots completed against the sharpening interval
- Repair jobs open, with parts needed
- Milestone invoices raised and payments received
Who this is built for.
- Tool rooms that build progressive and draw dies for press shops
- Mould makers building injection and compression moulds
- In-house tool rooms of component manufacturers
- Shops that repair, sharpen and modify customer-owned tools
- Gauge and checking fixture makers who work beside the tool room
When it is not the right choice.
- A shop that only makes simple jigs will find the jig and fixture maker product closer.
- A factory that machines production parts and builds no tools will find the milling or vertical machining centre products closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- WhatsApp or other messaging
- Accounting export
- File server links
- Barcode labels
Questions owners ask before a demo.
Does it design the tool?
No. Design stays in your CAD package. The system holds the drawings, the bill of parts and the revision letter each die or mould was built to.
Can I see which stage is holding up a die?
Yes. Each tool lists its stages with planned and actual dates, so a die shoe waiting at the hardening vendor stands out from a plate waiting for a machine.
How are trials recorded?
A tryout entry carries the date, the press or injection machine, shots or strokes, sample measurements and the correction ordered, and entries stack in order on the tool. Nothing sits on loose paper.
Can customer-owned tools be repaired through it?
Yes. A tool brought in is registered with its customer and condition, and repair jobs run against that record with parts, labour and charges.
Does it track strokes or shots?
Yes, from counts you enter after each production run. They build up on the tool record, and a sharpening interval raises a reminder before the cutting edge is overworked. The press itself is not read.
Can steel be traced to a tool?
Yes. Tool steel is received with grade and heat number and issued to a named tool, so the build record shows which bar each plate was cut from.
What does the system need from us on day one?
Bring a list of tools in build, steel and standard parts stock, stage rates and customer names, and we load them for your fitters to check. Nothing goes live unchecked.
How is it priced?
Users, tools running in parallel and the history brought over decide the scope, and before any figure is written we show you one of your dies inside the system. Quotes follow only after that demonstration.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Tool Room Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements