Notes for owners · Industry-Specific Software Guides
Mistakes Electrical Contractors Make When Moving Site Records Online
The common mistakes are skipping the opening stock count, loading an old rate list, moving every site at once, assuming signal and expecting the software to design. GullySystem sets up Electrical Contractor Management Software for wiring contractors. A single electrician taking repair calls needs only a notebook and UPI.
Ganesh HS, Strategy and Technology, GullySystem · · 3 min read
Starting without an opening stock count
Software can follow material only from a known starting point. If drums, conduit and switchgear are not counted first, every later balance is wrong. Offcuts left at old sites are the usual gap.
Count the godown and each live site before go-live. Measure part drums in metres. Record who counted and when.
- Full and part drums, measured in metres
- Conduit and fittings by size
- MCBs, DBs and switches by make
- Material lying at each live site
Loading last year’s rate list
Quotations are built from your rate list by point, item or area. An old list passes its errors into every new quotation. Cable lines are the most likely to be stale.
Review the list before loading it. Note the date each rate was set. When copper moves, you can then see which quotations rest on an older rate.
Moving every site on the same day
Switching all sites together overloads the office and the supervisors. A mistake on one site spreads before anyone notices. Start with one or two.
Choose sites whose supervisor is willing to learn. Run them through a full billing cycle. Bring the rest across once the first RA bill has been built from the new records.
Assuming the site always has signal
Basements and service shafts often have none. The phone screens need a working connection to save entries. Plan for this before go-live.
Agree one simple rule. Supervisors note attendance and material on paper below ground and enter it when signal returns. Or the office enters it from those notes that evening.
- Where on each site the signal drops
- Who enters notes made below ground
- By when each day’s entries must be in
Expecting the software to do what it does not
Some contractors expect drawings, load calculations or design checks. Those stay with your consultant or engineer. The software prices work, issues material, records measurement and builds the bill.
Others expect the builder’s engineer to approve measurements inside it. There is no client login for that. Whatever the client signs stays on paper.
Write these limits down before you start.
Electrical go-live readiness sheet
A single page covering the opening stock count, rate list review date, first sites chosen, signal plan and named owners. Each line carries a tick and a date. Go live only when every line is filled.
Open a blank worksheet to printQuestions owners ask
Can the builder’s engineer approve measurements in the software?
No. There is no client login. Measurements are entered on site and checked in the office, and what the builder’s engineer signs stays on paper.
Can job bills go straight into Tally?
Not built in. Invoices, receipts and payments can be exported for your accountant. A Tally export is a quoted extra, worked out once your ledgers are known.
Does it prepare drawings or load calculations?
No. Design stays with your consultant or engineer. For one or two sites, a sheet may still be enough.
Can open sites and stock be moved in?
Yes. Clients, open jobs, stock balances and unpaid bills are imported from registers or sheets. Office staff check the imported records before launch.