One system for furniture projects, shop drawings, fabric lots, phased delivery and defect clearing.
Run commercial furniture projects from tender to handover in one system. Each project holds its bill of quantities, approved shop drawings, finish samples, production by item and fabric and foam lots. Phased delivery by floor and zone, installation and the snag list that follows sit beside them. Sales engineers, designers, shop supervisors, upholsterers, dispatch clerks and installers read the same lines. A variation reaches the floor with its price.
- Seating, desk and storage ranges with laminates and fabrics keyed to your price book
- Projects in progress, pending approvals and unpaid invoices carried across from your records
- Ask us to change project stages or drawing fields as your fit-out work evolves
Makers of workstations, task chairs, boardroom tables and storage sold as projects run each job on one record in GullySystem. It holds the bill of quantities, approved drawings and laminate samples, production by item and fabric lots. Floor and zone deliveries, variations and a snag list follow, with progress invoices matched to signed delivery notes.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Tender and quotation
The sales engineer prices a bill of quantities by item, finish, fabric and quantity. Revisions are kept, the awarded version is marked, and the quote can be reopened when the client trims a floor.
- 2
Drawings and samples
Shop drawings and finish samples go to the client’s consultant. Approval is recorded against each item line with the revision number and the approver’s name. Nothing starts without it.
- 3
Production by item
Approved items are released to the frame, panel and upholstery shops. Each stage is logged. Fabric and foam lots are linked to the chairs that used them, so a mismatch can be traced.
- 4
Packing and delivery
Items are packed by floor and zone and shipped to follow the fit-out programme. Signed delivery notes are attached to the project, with balances still to ship shown beside them.
- 5
Installation
Installers fit workstations, seating and meeting tables by zone and note anything missing or damaged. Approved variations are installed against their own lines. Shortages go straight to the dispatch clerk.
- 6
Defects and handover
Defects are logged with photographs and closed by date. The handover note is issued when the last snag is cleared. The final invoice and the release of retention follow it.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Estimate/Quotation Management
Quotations are built line by line from item, finish, fabric and quantity, with each revision kept and the client’s awarded version marked.
- Project Document Management
Drawings, samples and approval emails sit with the item line, and production sees which revision is current and who approved it.
- Work Order Management
Approved item lines are released to frame, panel and upholstery shops, and completion is shown by floor and zone.
- Batch and Serial Tracking
Rolls and foam are recorded by lot and colour, and each upholstered chair carries the roll that covered it.
- Quality Control
Frames, coatings and panels are checked against the approved sample, with rejects and rework recorded against the item line.
- Project Management Reports
Project reports compare awarded value with delivered and installed value, with variations and defects open by zone.
- Ticket Management
Each defect becomes a numbered ticket with item, photograph, owner and closing date, and the handover waits for the last one.
- Invoice Management
Invoices follow delivered and installed value under the contract, with retention held and released and each receipt matched to the project.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For owners
See projects running, value delivered against awarded value, variations pending and defects still open.
For sales engineers and designers
Prepare quotations, issue drawings, collect approvals and see which items are held for a sample.
For shop and upholstery supervisors
Open the item list by stage, issue fabric by lot and log rejects.
For dispatch and installers
Pack and ship by zone, fit items on site, and record shortages and damage. A photograph goes with each entry.
For accounts
Raise progress invoices against delivered value and release retention when the project allows.
The numbers the owner asks for.
- Projects by stage, awarded value and delivered value
- Items awaiting sample or drawing approval
- Fabric rolls issued by lot and the chairs they covered
- Deliveries by floor and zone, with balance to ship
- Variations pending, approved and billed
- Defects by item, installer and age
- Retention held and released by project
Who this is built for.
- Makers of office workstations, seating and boardroom furniture
- Manufacturers who supply hotels, hospitals and institutions by project
- Firms with frame, panel and upholstery shops under one roof
- Contract furniture suppliers who install on site
- Brands that supply through architects, consultants and fit-out contractors
When it is not the right choice.
- A showroom that sells readymade furniture to households will find Furniture Showroom Management Software closer.
- A maker of kitchens and wardrobes for homes will find Modular Furniture Manufacturer Management Software closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- Drawing file storage
- Accounting export
Questions owners ask before a demo.
How are approvals tied to production?
Each item line holds its approved drawing revision and sample. Production releases only lines marked approved, and a later revision flags items that were already started.
Can fabric lots be traced to chairs?
Yes. Rolls are issued by lot and colour, and each upholstered chair records the roll used. A mismatch in one room then points straight to its lots.
Does it support phased delivery?
Yes. Each floor and zone has its own list, delivery note and signature, and a project shows delivered, pending and rejected quantities.
How are variations handled?
A variation has a description, quantity, price and approver. It joins the project value only after approval, and production sees approved lines only.
Can installers use it on a site with weak signal?
They need a connection to load their zone and send photos. Whatever is logged in a basement dead zone stays on the handset and uploads on its own once a signal returns.
Are retention and defects periods supported?
Yes. Retention percentages and the defects period are set per project terms, and release dates appear in the invoice list.
Can we import our existing project list?
Yes. Your sales team sends open projects, item lines and unpaid invoices, then reviews the entered records itself before anything is released.
What does the demo show?
It shows one floor of an office project, taken from quotation to a defect closure, using your own furniture names. A written proposal follows.
What leaves the system if we stop using it?
Projects, item lines, approvals, deliveries, defects and invoices can be exported. Formats and scope are fixed in the quotation.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Commercial Furniture Manufacturer Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements