One system for trials, batches, net bookings, fees and player progress.
Manage trials, enrolment, batches, net and ground bookings, session attendance, fees, tournaments and kit in one system. Each player carries a batch, a progress card and a fee history from the first trial to the last match of the season. Coaches mark attendance on a phone at the nets. The front desk sees who owes a fee and which lane is free. Parents see their own child.
- Age bands, batch timings and fee plans entered to match your coaching set-up
- Player, parent and dues entries copied in from your register
- Lanes, grounds and the kit list named with your head coach
Trials, batches, net bookings, attendance, fees and squad selection all live in Cricket Academy Management Software, built for academies by GullySystem. Each player carries a batch, a progress card, an attendance record and a fee history. Coaches mark sessions on a phone, and parents read dues and receipts through their own login.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and trial
A parent’s enquiry becomes a record with the player’s age and level sought. A trial slot is fixed, and the coach’s notes from the net session are added afterwards.
- 2
Enrolment
The player is placed in an age group and batch. The fee plan, kit list and parent contact are set, and the first fee is received.
- 3
Sessions
Net lanes and the turf wicket are booked by batch and hour. The coach marks attendance, and injuries or drills are noted on the player.
- 4
Progress
Each term the coach rates skills and fitness on the card. The head coach reads the card before moving a player to a higher batch.
- 5
Matches
Squads are picked from attendance and form. Consent is collected, travel is planned, and runs and wickets are logged against each player after the match.
- 6
Fees and renewals
Reminders go out before a cycle ends. Each payment gets a receipt, and anyone whose cycle lapses lands on the desk’s call list.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Lead Management
Every parent’s enquiry is logged with the player’s age, the source and the trial date, and follow-up calls are listed for the desk.
- Resource and Room Booking
Net lanes, the turf wicket and the indoor hall are booked by batch and hour, and a second booking on the same lane is refused.
- Attendance & Time Tracking
Coaches mark each player present or absent at the nets from a phone, with injuries and late arrivals noted against the session.
- Subscription Billing
Monthly, quarterly and seasonal plans raise a due for every cycle, and a lapsed player is listed for the desk to call.
- Receipts Management
Part payments by cash, card or transfer are posted as receipts against the player’s plan, so the balance is known at the desk.
- Stock Tracking and Alerts
Kits sold and equipment lent to a batch are recorded with returns and damage, and match balls carry a reorder level.
- WhatsApp, SMS and Email Notifications
Rain-off notices, fee reminders and match-day instructions go to parents from the batch record, without the coach typing each message.
- Client Portal
Each parent logs in to read the child’s batch, attendance, dues and receipts, and sees nothing about other players.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For head coaches
Read batch strength, progress cards and the promotion list, and plan lane use across the week.
For coaches
Mark attendance at the nets, rate players each term and suggest squads from recent sessions.
For the front desk
Log enquiries, fix trials, enrol players, take fees and call the players whose cycle has lapsed.
For parents
See the child’s batch, attendance, dues and match schedule, and download receipts from a phone.
For owners
See enrolment by age group, fees collected against due, and lane and coach load across grounds.
The numbers the owner asks for.
- Enrolment by age group and batch
- Attendance by batch and by player
- Fees due, received and lapsed by plan
- Net and ground use by lane and hour
- Trial enquiries converted to enrolments
- Match runs, wickets and appearances per player
- Kit and equipment issued and not returned
Who this is built for.
- Academies that coach juniors and seniors in several batches
- Coaching centres with their own turf wicket, nets or indoor hall
- Academies that send squads to local and regional tournaments
- Programmes run by a club or a school with a paid coaching team
- Multi-ground academies that share one head coach and one fee desk
When it is not the right choice.
- A coach who trains a handful of players on a public ground can manage with a phone and a notebook.
- Clubs that mostly run leagues and live scoring will find a dedicated scoring app closer, and gyms with machine memberships fit Gym Management Software better.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- WhatsApp or other messaging
- Payment gateway
- Accounting export
Questions owners ask before a demo.
Can two coaches book the same net lane?
No. A lane is held for one batch at a time, and a second booking is refused with the name of the batch already there. Rain-offs can move a whole group in one step.
How is a player’s progress recorded?
The coach rates batting, bowling, fielding and fitness each term and adds remarks. Earlier cards stay on file, so a new coach reads the history on the player’s first day.
Can fees differ for juniors, seniors and siblings?
Yes. Plans are set per batch, and concessions such as a second child or a scholarship are applied to the plan. The desk sees what is owed after each concession.
What do parents see?
A parent sees the child’s batch, attendance, dues, receipts and match schedule. Coach remarks appear only if the academy chooses to show them.
Can it score matches live?
No. Live scoring is a different tool. After a match, the result, runs, wickets and catches are entered against each player for selection and progress use.
Does it work for academies on more than one ground?
Yes. Each ground keeps its own lanes, coaches and batches. The owner reads fees and attendance across all grounds on one screen.
How are lent kit and equipment tracked?
A helmet, a pair of pads or a bucket of balls is issued to a batch or a player and marked returned later. Damage notes go on the item, and outstanding items are listed at season end.
Can we move our player register in?
Yes. Players, parents, batch history and unpaid fees go in from your sheet, and the desk checks that list before anyone marks the first session.
What does a demo show, and how is cost decided?
You see a batch, a net booking, an attendance sheet and a fee plan built around your own age groups. Grounds, staff logins and fee plans all shape the quote. We send it in writing once we know how many age groups train each week.
Who owns the player data?
The academy does. A child’s record opens differently for coaches, desk staff and parents, and the quote spells out how the academy’s data is handed back.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Cricket Academy Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
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