Manufacturing · Diagnostic Equipment Manufacturer Management Software

Run analyser builds, firmware, burn-in, calibration points and field service on one serial record.

One serial follows an analyser, patient monitor or ultrasound unit from its first populated PCB to a pump swap years later in a hospital laboratory. It holds sensor and IC lots, the firmware image, heat chamber hours, calibration points against a named reference standard, the signed final test sheet and the installation report. Four departments, one record.

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Instrument models, bills and calibration sheets entered as you build
Installed base and open service jobs migrated
Changes to test sheets made by GullySystem staff when asked

A service engineer about to quote a lamp, transducer or pump opens the serial. On one screen sit the board revision, the sensor and ADC lots, the loaded firmware image and each bench calibration reading. No phone call to the factory floor is needed, and the quote names the correct part.

Where it breaks today

What goes wrong before the software.

Models change faster than the paperwork

Photometer optics, main boards and LCD modules are revised mid-run, so last month’s printed bill rarely matches what the technician holds at the bench today. Nobody knows which units took the new revision.

Assembled boards return with no reel codes

The assembler ships populated boards with a packing slip and little more. Reel codes for the ADCs, pressure sensors and flash chips never reach your files, so a drifting unit in a ward cannot be matched to its parts. No reel, no answer.

Burn-in and test results sit on the test PC

Heat chamber hours, fault finds and retests sit as spreadsheets on the bench PC, named by a test engineer who may be on leave. Nobody else can tell if a unit finished.

Reference standards are tracked separately

Calibration gas cylinders, check weights and reference thermometers have a register of their own, so a certificate signed this week cannot be checked against the cylinder’s due date. Lapsed standards slip through.

Field fixes are not fed back

A pump, lamp or NIBP cuff valve swapped inside a hospital ward changes the unit, yet the factory file still shows the original build. The next engineer orders the wrong part.

Consumable orders ignore instrument type

Reagent packs, cuvettes, lamps and ECG lead sets are matched to models from memory, so the wrong pack ships and the laboratory waits a second time. Nobody checks the model.

How it runs

How the work flows through it, step by step.

1
Enquiry and order
A laboratory or distributor order is entered with model, option codes, printer and cart accessories, and bench capacity then sets the delivery date promised to the buyer.
2
Board and sub-assembly
Boards and sub-assemblies are built in house or received by lot, then issued to the unit against the current revision of the bill. Reflow and in-circuit test reports stay attached to each board. Reports stay with the board.
3
Build and firmware
The technician assembles the unit, fits the optics and pump, and flashes the firmware image, while serials of every board, optical bench and pump are recorded as they go in.
4
Heat run and calibration
The unit sits in the heat chamber for the burn-in hours its model calls for, and faults are logged as they appear. Calibration readings are then taken against a named reference gas, check weight or thermometer. They are saved to the serial, so drift stays visible.
5
Final test and dispatch
The final test sheet is signed by the test engineer, and manuals, power leads and accessories are packed against the option codes on the order. The delivery note carries the serial.
6
Installation and service
At the hospital or laboratory the installer records mains earthing, bench levelling, a trial run on a control sample and the day warranty begins. Each later firmware flash and swapped pump, lamp or probe lands on the same serial. Nothing is keyed twice.

Modules

What is inside.

Every module can be switched on, left out or changed to match how your team already works.

Instrument models and options

Models, option codes and accessory sets live together, so an order for a five-part haematology analyser with a label printer is built with the right kit.

Bills of materials and revisions

Boards, optics, pumps and enclosures sit in revision-controlled bills, and engineering change notices name the serials in build that the new revision touches. Engineers see which serials took which revision.

Board and component lots

Receive boards, sensors and displays by lot, then link each lot to the serial that consumed it, so a recall question about one sensor reel is answered in a single search.

Contract assembly tracking

Kits go to a board assembler and populated boards come back, carrying the assembler’s lot numbers and in-circuit test reports, which are saved to each board on return. Gaps show at once.

Build sheets and firmware

Record build steps, the firmware image loaded and the technician who flashed it, and the image version prints on the build sheet beside the bootloader release.

Test bench logs

Burn-in hours, faults found and retests are saved by serial with the bench and heat chamber used, so a unit that restarted its run shows both attempts. Retests are counted.

Calibration records

Store calibration points, tolerances and the reference standard used. A point outside tolerance holds the unit from final test until a technician records the retry. The hold is automatic.

Installation reports

At the customer site the installer ticks the checklist, notes the trial run result and sets the warranty start. The finished report is filed under that unit with photographs of the wiring, all done on a tablet.

Service visits and spares

Raise visits by serial and read the fitted revision. The spares desk then quotes the exact lamp, probe or reagent pack for that unit, and the replaced part is logged back.

Reference standard register

Reference gases, check weights and thermometers carry their own due dates, and a sheet that cites a lapsed standard is flagged before anybody signs it.

Solutions inside

The business modules it is built from.

Each one is also available on its own, or inside a system built for you.

Bill of Materials
Boards, optics, pumps and enclosures sit in a bill with revisions, and a change notice lists the units still in build that it touches.
Batch and Serial Tracking
Boards, sensors and displays are issued by lot and attached to the serial of the unit that received them, whichever bench built it.
Job Work Management
Kits sent to a board assembler are tracked out and back, and the lot data returned is saved to the finished boards. Missing reels are obvious.
Work Order Management
One work order builds one instrument, and the technician records every step, the firmware image flashed and the parts fitted, so the finished unit carries its full build sheet.
Quality Control
Reference readings, tolerances and the standard used are saved on the serial, and a failed point holds the unit before final test.
Fixed Asset Register
Calibration standards and bench tools are listed with due dates, so an expired cylinder or check weight cannot slip into a calibration sheet unnoticed by the test engineer.
Service Reports and Proof of Visit
The installer completes the site checklist on a tablet, and the report is stored under the instrument serial together with the warranty start date and the trial run result.
Asset AMC Tracking
Warranty and maintenance cover is held by serial, so each visit and replaced part links to the unit and the cover it falls under.

Services

How we would put it in.

Setup, data migration, integrations and anything built on top.

Who uses it

One system, each person sees their part.

For production

Open the build, read the bill and revision, flash firmware and record the serial of every critical board, with rework on a fitted pump noted against the same unit.

For test and calibration

Run burn-in, enter calibration readings against the named standard and sign the final test sheet, while a failed point stays visible to the next shift on the bench. The next shift sees it.

For quality

Trace a PCB lot to its serials, release engineering changes and watch the due dates of reference standards, while approvals remain with you.

For field service

Log installation checks and visits. Read the build history of the unit before the drive to a hospital or laboratory, including every earlier pump or lamp swap.

For spares and dispatch

Quote spares by fitted revision, pack accessories and print delivery notes carrying the serial, so the reagent pack ships for the analyser it was ordered for.

Reports

The numbers the owner asks for.

Units in build, burn-in, calibration and final test
Firmware versions in the installed base
Boards and sensors by lot against serials
Calibration results outside tolerance
Warranty expiry by customer
Service visits by model and fault
Spares sold by revision

Good fit

Who this is built for.

Makers of laboratory analysers
Manufacturers of ECG and patient monitoring units
Producers of ultrasound and imaging equipment
Makers of point-of-care testing readers
Firms that assemble diagnostic instruments for other brands

Honest answer

When it is not the right choice.

A distributor that imports and installs instruments but builds none, whether analysers or monitors, will find a service desk and maintenance contract tool closer.
Makers of implants will find Orthopaedic Implant Manufacturer Management Software closer.

Made to fit

Adapted to your business before it goes live.

You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.

Models and configurations

Instrument models, option codes and accessory sets are entered with their revisions, starting with the analyser or monitor you sell most, so the first order opened on screen is a real one.

Test and calibration sheets

Your own calibration points, tolerances and burn-in hours are built as sheet templates, then checked by your test engineers against a real unit.

Firmware handling

Firmware images, version names and your release routine are recorded as your engineers describe them, down to the bootloader step, and the build sheet prints whichever image was flashed.

Installed base

Units in the field, their warranty dates and earlier service visits are imported from the spreadsheets and job files you keep now.

Currency and tax

Tax invoice formats and the currency of each distributor are agreed with you and set during implementation.

Works alongside

Test bench exports
Barcode and label printers
Email
SMS
Accounting export

Common questions

Questions owners ask before a demo.

Can burn-in results be stored on the serial?

Yes. Hours, faults and retests are saved against the unit, with the heat chamber and technician named, so a unit that restarted its run shows both attempts side by side. Nothing is overwritten.

Does it track firmware updates in the field?

Yes. When a service engineer flashes a later image in a ward or laboratory, the date, the version and the engineer’s name go into the serial history.

Can contract assembly be recorded?

Yes. Kits sent out and boards returned are tracked, and the assembler’s lot data and in-circuit test report are saved to each board.

Can we quote the right probe or lamp?

Yes. The desk reads the revision fitted to that serial, so it picks the transducer, lamp or pump that really matches the unit in the customer’s room.

How are calibration standards controlled?

Each standard has a record with its due date, and a warning appears when a calibration sheet cites a cylinder, weight or thermometer that has lapsed.

Can installation reports be filled on a tablet?

Yes. The installer fills the checklist in a phone or tablet browser on site, and the finished report attaches to the serial with its photographs.

What does the software not do?

It does not approve devices or certify records. Your quality and regulatory staff decide what is recorded and how a unit is released.

What shapes the scope and the quote?

Users, sites and set-up work shape the scope. Share your requirements first, with the models and sites involved, and a written quote follows. Share your requirements and a quote follows.

Can the installed base be loaded?

Yes. Serials already shipped, their customers and warranty dates are keyed in from your old spreadsheets and service job files before go-live, so the first visit already finds a history.

Who maintains templates?

GullySystem staff adjust test sheets, bills and print formats when you ask for a change, and your quality lead approves it first.

Wondering what it would cost? Share your requirements and an engineer will come back with a scope.

Industries

Businesses that use this.

Diagnostic equipment manufacturers

Related products.

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