One connected system for classes, private sessions, packages, waivers and progress notes.
Manage a dog training business in one system. Group classes, private sessions and board-and-train stays are booked against trainers and spaces. Each dog has a record with its owner, vaccination papers, signed waiver and session notes. Packages are counted down, homework is shared with owners, and trainer pay follows the sessions taught.
- Classes, packages and venues set up to mirror how you sell
- Client and dog list migrated from your diary or spreadsheet
- Class and package edits made by GullySystem staff on request
Independent dog trainers and training schools use this system, provided by GullySystem. Owners, trainers and the office all use it. Each dog has a record with vaccination papers, waiver, session notes and homework. Classes, private sessions and stays are booked against trainers and venues, and packages count down as sessions are used.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry
An owner contacts the school by phone, form or message. Dog age, breed, history and the problem to be solved are recorded.
- 2
Assessment
A first session is booked. Papers and a signed waiver are collected, and the trainer proposes a class, a private block or a stay.
- 3
Booking and package
The owner joins a class term or buys a block of sessions. Payment is taken in full or in instalments.
- 4
Sessions
Each session is marked as attended against the package. Notes, homework and short clips are added by the trainer.
- 5
Progress
Owners read notes and homework in a portal. The plan is adjusted, and the office sees credits remaining.
- 6
Renewal
Owners near the end of a package are listed for an offer of the next course. Annual papers are checked at the same time.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Appointment Scheduling
Group courses, private sessions and home visits are booked against trainers and venues, and a cancelled place is offered to the next dog on the list.
- Online Booking Portal
Owners pick a class or a private slot on a page of their own and pay at booking, so the desk does not take every call.
- Client Portal
Each owner signs in to see homework, credits remaining, past receipts and the notes the trainer chose to share.
- Document Management
Certificates and signed waivers are filed on the dog’s record, with expiry dates that raise a flag before the next class.
- Invoice Management
Packages and instalments are billed from the booking, and the desk can read each owner’s balance without opening a ledger.
- Commission and Incentives
Assistant trainers’ pay and venue hire are worked out from the sessions each person taught, using the rates you have set.
- WhatsApp, SMS and Email Notifications
Class reminders, renewal offers and warnings about expiring papers go out by the channel each owner prefers.
- Resource and Room Booking
Kennels, rooms and halls are held against a stay or class so two dogs are never promised the same space.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the school owner
See classes filled, packages sold, balances due and the pay owed to each trainer.
For trainers
See today’s sessions, each dog’s history and homework, and notes left by the previous trainer.
At the front desk
Handle bookings, waiting lists, waivers, papers, payments and renewals.
For owners
Book sessions, read homework, see credits remaining and pay invoices from a portal.
The numbers the owner asks for.
- Classes filled and waiting lists
- Packages sold, used and expiring
- Balances due by owner
- Dogs with papers expired or due
- Sessions taught by trainer
- Venue hire by month
- Renewals offered and taken
Who this is built for.
- Independent trainers who work one to one
- Training schools with group classes and several trainers
- Board-and-train businesses with residential stays
- Behaviour consultants who see dogs and owners at home
- Puppy class providers attached to a vet or a shop
When it is not the right choice.
- A trainer with only a few clients is fine with a diary and a payment app.
- A kennel that only boards dogs will find a boarding product fits better than this one.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- WhatsApp or other messaging
- Card and online payment gateways
- Calendar sync
- Accounting export
Questions owners ask before a demo.
Is it built for dog trainers or for pet businesses in general?
Dog trainers. Classes, packages, waivers and homework are the centre of it. A grooming or boarding business has different needs and may suit another product.
Can it handle group classes with a waiting list?
Yes. Each class has a set number of places, and owners beyond that join a list. A cancellation offers the place to the next in line.
How are session packages counted?
Each attended session is marked against the package. The owner and trainer both see how many remain and when the package expires.
Can owners see homework and progress?
Yes. Notes, homework and clips are shared in a portal, and the trainer chooses what each owner sees.
Does it track vaccination dates?
Yes. Certificates are stored with their expiry dates, and a dog with lapsed cover is flagged before a class. What cover you require is your decision.
Can we take online payments?
Yes, through the gateway you already use where it is supported in your country. This is confirmed during implementation.
Can it work out what assistant trainers are owed?
Yes. Pay follows the sessions each trainer taught, using the rate you set. Any tax treatment is for your accountant.
Can our client and dog list come with us?
Yes. Owners, dogs and part-used packages are loaded from a spreadsheet or your existing software, and you read through the list before the first class.
Who owns the data?
You do. Records can be exported, and how long you keep certificates and waivers follows the rules where you work.
What does it cost?
No price is published. Trainers, venues and the way the system is configured decide the figure. A demonstration comes first, and a quotation follows it.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
Related products.
See Dog Training Business Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
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- A reply within one business day
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