E-commerce software · Existing product, extended

Building Materials E-commerce & Contractor Ordering Software

Contractors can order cement, steel and sand online from the same rate lists, credit limits and yard stock the supplier already uses. Loads go out on challans and return with proof. The yard side already exists, and the ordering screens are configured around it.

Discuss your requirement The business view

Product status

Existing GullySystem product, with the online storefront configured around it

GullySystem’s Building Material Trading Software already runs rate lists, credit limits, delivery challans and yard stock. The contractor-facing online ordering is configured around it for each supplier.

There is no published price, free trial or live demo for this solution. Scope and cost are settled in a written proposal after discovery.

Purpose and users

The yard’s records stay where they are. Contractors gain a window onto them, with their own rates, sites and balances, and the order desk stops re-keying orders that arrive by call or message.

It does not issue tax documents or certify materials. It prepares challans and keeps proof.

Contractors
Order desk staff
Drivers
Yard managers
Owners

Modules

What is in the system.

Contractor ordering screen

Orders against their own rates, with site and delivery slot chosen.

Rate lists

Dated rates held in the trading product and shown online.

Credit and hold

Limit and outstanding checked as the order is taken.

Challans and trips

A challan per trip, with part loads left open.

Site ledger

Balance and ageing per site, visible to the contractor.

Workflows

How the work runs through it.

Order to load

A contractor orders for a site. The order desk confirms it, and a load goes out on a challan. Every step is visible to both sides.

Proof to ledger

The signed challan is kept. The delivered quantity then moves to the site’s ledger.

Statement

A contractor downloads a statement for a site or for the whole account.

Catalogue and product data

What each product record holds.

Materials and grades

Cement by brand and grade, steel by diameter and weight, aggregates by load.

Units

Bags, tonnes, loads and pieces as the supplier sells them.

Delivery slots

Slots by area.

Pricing and order rules

How prices and orders are set.

Dated rates

Each rate with its start date, from the trading product.

Agreed rates

Special rates for a contractor or a site, visible only to them and valid for the dates agreed.

Schemes

Company schemes, each with a stop date.

Stock and fulfilment

From stock to the doorstep.

Yard stock

Read from the trading product on its own schedule.

Trips

Vehicle and driver per trip.

Part loads

Open quantity carries to the next trip.

Payments, returns and refunds

Taking money and giving it back.

Collections

Cash, cheque, UPI and transfer entered against bills.

Returns

Material returned from a site is checked and credited to the right invoice.

Credit notes

Issued against the original bill.

Admin controls and reporting

What the team can see and change.

Roles

Contractors see only their own sites.

Approvals

Held orders wait for release by a named person.

Reports

Outstanding by site and age, and loads delivered.

Integrations

What it connects to, and on what terms.

Trading product

Rates, credit, challans and yard stock live here.

Accounting

Through the product’s export.

Payments

Collected through an account in your name.

Deployment

How it is set up and run.

Alongside the product

The ordering screens run beside the trading product you already use, reading the same rates, limits and stock without a second copy of them.

A few contractors first

Regular accounts start, then others are invited.

Customisation boundaries

What can change, and where the edge is.

What can change

Screens, slots and approval steps follow your yard.

Where the edge is

The product does what it already does. New features are scoped as separate work.

Migration and training

Moving over and getting people ready.

Moving records in

Contractors, sites and balances come from your ledger and are checked against it.

Training

Order desk staff get a session, and contractors get a short guide.

Support scope

What support covers.

Scope

Fixes to the ordering screens and help for the order desk, under named contacts.

Outside scope

Changes to the trading product itself are priced separately.

What already exists.

Building Material Trading Software

Rates, credit, deliveries, site-wise supply and collections for building material and hardware traders.

Learn more

Services

How it gets built.

For the business side, see Software solutions for building materials e-commerce.

Common questions

Questions about this solution.

Is the whole thing an existing product?

No. The yard side is one. The contractor ordering screens are configured for each supplier.

Does it replace our current yard records?

No. It reads and writes the same records as the trading product, so there is one set of figures.

Can contractors see our stock?

Only if you choose to show it.

Requirement discussion

Talk through your commerce requirement.

Describe what you sell, where you sell it and what is slowing you down. An engineer will reply within one business day.

No obligation
A reply within one business day
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