E-commerce software · Custom software solution

Wedding Supplies E-commerce & Hire Booking Software

Wedding supplies are sold and hired here by date. Each item is reserved for the event days, quoted with a deposit, delivered and collected, and checked on return. It suits suppliers of decor, tableware and props. It is written for your inventory and linked to your storefront.

Discuss your requirement The business view

Product status

Custom software solution, built to your requirements

Most commerce platforms sell goods and do not hold items by date range with deposits, returns and damage. A rental and sale system of this kind would be written for your inventory, and nothing in the GullySystem range does it today.

There is no published price, free trial or live demo for this solution. Scope and cost are settled in a written proposal after discovery.

Purpose and users

A hired item cannot go to two couples on the same date. The calendar for each item, set or quantity is the centre of the system, and every other screen reads from it.

It records what is booked, what went out and what came back. It does not plan the wedding. It does not assess damage either, because a person must look at the item and decide.

Couples and families
Wedding planners
Hire coordinators
Warehouse crew
Owners

Modules

What is in the system.

Availability calendar

Items and quantities reserved by date range, with a buffer for cleaning and transit.

Quotation builder

A quotation of items, dates, delivery and deposit, revised until accepted.

Deposit and payment stages

A booking deposit, an advance, a balance and a refundable security deposit.

Delivery and collection

Run sheets for drop-off and pick-up, with a checklist at each stop.

Return inspection

Each returned item checked, with damage or loss recorded against the booking.

Workflows

How the work runs through it.

Enquiry to booking

A couple lists items for their dates, a quotation is agreed and the items are reserved.

Event to return

Items go out on the delivery run, are used over the event days and come back on the collection run, where each one is checked against the list that left the warehouse.

Deposit settlement

The security deposit is returned, reduced or kept according to the recorded condition.

Catalogue and product data

What each product record holds.

Items and sets

Single pieces and sets, with quantities and photographs.

Hire and sale

Each item marked for hire, for sale or both.

Buffers

Cleaning and transit days held for each item type.

Pricing and order rules

How prices and orders are set.

Hire rates by period

A rate for the event day, with extra days charged by rule.

Quotations

Item lists and prices kept and revised against the couple.

Discounts

Offers for larger sets, approved by the owner.

Stock and fulfilment

From stock to the doorstep.

Date-range stock

Quantity available on each date, not in total.

Run sheets

Delivery and collection lists by day and venue.

Condition on return

Each item marked as returned, damaged, lost or sent for cleaning.

Payments, returns and refunds

Taking money and giving it back.

Payments

Deposit, advance and balance through your gateway account or by transfer.

Security deposit

Held and settled by recorded condition, within your written terms.

Cancellations

A cancelled booking follows your terms. The calendar is released.

Admin controls and reporting

What the team can see and change.

Calendar view

Items and quantities committed by week.

Damage log

Damage and loss by item and booking.

Revenue

Hire and sale revenue by season.

Integrations

What it connects to, and on what terms.

Storefront

Receives enquiries and bookings from the website.

Payment gateway

Connected after its handling of deposits and holds is read.

Messaging

Reminders by WhatsApp or SMS, subject to provider approval.

Deployment

How it is set up and run.

Hosting

Managed servers or an account you own.

Rollout

Calendar and quotations first. Returns and damage tracking follow.

Customisation boundaries

What can change, and where the edge is.

What you set

Buffers, rates, deposit rules and checklists.

What stays human

Assessment of damage and decisions on disputed deposits.

Migration and training

Moving over and getting people ready.

Inventory

Items and quantities are entered and counted against the store.

Training

Coordinators and crews practise on a mock booking.

Support scope

What support covers.

Covered

Fixes and small changes, under the hours agreed.

Estimated apart

New item types and changes to the booking rules.

What already exists.

Wholesale and B2B Ordering Software

A price-list ordering portal for dealers and retailers, wired to stock, credit limits and dispatch.

Learn more

Services

How it gets built.

For the business side, see Software solutions for wedding supplies e-commerce.

Common questions

Questions about this solution.

Does GullySystem sell this already?

No. It would be custom software.

Can it assess damage?

No. A person records the condition, and the system applies your deposit terms.

Can it sell items as well as hire them?

Yes. An item can be for hire, for sale or both, with its own rules for each.

Requirement discussion

Talk through your commerce requirement.

Describe what you sell, where you sell it and what is slowing you down. An engineer will reply within one business day.

No obligation
A reply within one business day
Your details stay private