Programme and Project Records for NGOs
A programme is the unit a trust is judged by, whether that is a tuition centre, a health camp series or a livelihood project. Every other record hangs off it.
What a programme record holds
Each programme is set up once, then everything else points at it.
How a programme ties the records together
Beneficiaries are registered under a programme, not loose in one long list. Field activity at a centre names the programme session it belongs to, and spend is booked against the programme and the fund head that paid. That is what lets a trustee read money in, work done and people reached as one picture. Nothing has to be matched by hand afterwards.
Who uses programme records
What the trust decides
This module does not design a programme or set its targets. It stores what the committee and the funder have already agreed, and it does not judge whether a target was reasonable.
- How finely a programme is split into sub-projects or centres
- Which targets are counted, and how often they are reviewed
- Whether a closed programme stays readable or is archived
- Who may add a programme and who may edit its targets
Frequently asked questions
Can a programme run across more than one district?
Yes. Locations and centres are listed under the programme. Activity and beneficiary counts come out for a single location or for all of them.
What happens when a funded project closes?
The programme is marked closed, with its records kept for audit. Any balance in its fund head stays visible until the trust reassigns it.
Are two funders on one programme a problem?
No. Each funder keeps its own budget lines and report dates, while the field work is recorded once under the programme.
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