Where the Five Litres of Termiticide Went
Five litres leave the store on Monday. By Friday the can is half empty, three sites have been treated, and nobody can say which of them took what.
Issued from the store, used on a job
What went out, and to whom
Gel tubes, spray concentrate, bait stations and dust, issued against a technician’s name on a date.
Quantity used per visit
The technician records the chemical and how much of it when he closes the service report. Every figure below is built on that one entry.
Batch and expiry
Held against the stock, so a can that has been standing since last monsoon is spotted before it goes out on a job.
What is left in the store
A running balance after issues and receipts, rather than a count somebody does on a Sunday with a torch.
Reorder level
Set per item. When gel bait falls to three tubes it appears on the list, not after the last one has been squeezed empty.
The van is a second store
A technician carrying a week of stock has your money in his boot. Issues put it on his name and each closed job takes it off again, so what he holds is a figure instead of a guess. It stays true only if the report is closed at the site.
What the storekeeper reads on a Monday morning
- Items under their reorder level, with the supplier they usually come from
- Chemicals nearing expiry, by batch
- Use by technician for the month, and the one reading that stands out
- Chemical booked against each job, for the day a customer asks what was sprayed
- Stock issued for jobs that were never closed
It counts what somebody types
No scales, no scanners. Pour half a litre and enter nothing, and the balance still believes it is sitting in the can. What you may use, and at what dose, remains a matter for your licence and the label on the tin.
Frequently asked questions
Is this pest control inventory software or a general stock package?
It follows the way chemical moves in this trade: out of the store, on to a technician, into a job, off the balance. A general stock package will hold your item codes happily enough, but it has no idea what a visit is.
Do we need barcodes?
No. Items are picked from a list when the report is closed. An operator with forty items doesn’t need scanning, and at that size the scanning takes longer than the typing.
Can we see what was used at one customer’s site?
Yes. Every visit carries its chemical and quantity, so a year of treatments at a restaurant reads as one list. Food businesses and hospitals ask for exactly this, usually at short notice.
What about sprayers and foggers?
Those are equipment rather than stock. They sit on their own record with who is holding them and when they are next due for servicing.
Tell us what you need.
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