One system for field blocks, weighment, wages, the factory and sale lots.
Manage estates, divisions and numbered field blocks with their plucking or tapping rounds, worker muster, kilo weighment and piece-rate wages in one system. Leaf, cherry or latex flows into factory batches and graded lots, and each lot keeps the blocks it came from. The agrochemical store, estate vehicles, buyer contracts and dispatch papers sit beside them, so the manager reads yield and cost per block without waiting for the month-end.
- Divisions, blocks, task rates and grades entered as your estate keeps them
- Worker lists, open advances and unsold lots brought across
- Edits to blocks and wage rules made by our staff on request
Tea, coffee and rubber estates record field blocks, weighment, muster, wages, store issues and factory lots in Plantation Company Management Software from GullySystem. Every graded lot keeps its division and block of origin. Contracts, dispatch papers and invoices follow from the same records, so yield and cost per block come straight from the day’s entries.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Block and season set-up
Divisions and numbered blocks are held. Each has area, variety and age. The season’s task plan is entered by block.
- 2
Muster and field work
Workers are mustered at dawn. They go out in gangs. Pruning, manuring, spraying and plucking or tapping are recorded against the block that received them.
- 3
Weighment
Weighing happens at the field point. Leaf, cherry or latex all pass over the scale. Tare is deducted and each worker’s kilos are entered against a name, a block and a round.
- 4
Factory intake and processing
Produce is received by division. It goes into a batch. Outturn is recorded, and the field origin is carried into every lot that batch makes.
- 5
Grading and allotment
Lots are graded, sampled and catalogued for auction, or allotted to a standing contract with a buyer.
- 6
Dispatch and settlement
One dispatch record yields the gate pass. Transport receipt and invoice follow. Payments are matched to the invoice, and the fortnight’s wages are closed.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Attendance & Time Tracking
The daily muster records who came out, in which gang and to which block, and sits beside the kilos each person weighed in.
- Payroll Management
Kilos, days present and task rates combine into a fortnight’s pay for each worker, with advances, rations and housing netted off on the slip.
- Work Order Management
Each pruning, manuring or spraying task becomes a job for one block and gang, with a due date and a mark when finished.
- Stock Tracking and Alerts
Drums and bags are counted in on receipt and out on issue to a block, and a low balance of a common mix raises an alert.
- Batch and Serial Tracking
Every withering, drying or coagulation batch takes a number, lists the divisions it received, and passes that origin to each lot it makes.
- Quality Control
Cup tasting, moisture and grade checks are logged against each lot before it is catalogued, so a rejected lot stays held.
- Order Management
A buyer’s standing contract is drawn down lot by lot as dispatches leave, and the balance still owed under it stays visible.
- Fuel and Driver Records
Diesel drawn by each tractor, trailer and lorry is logged against its trips between divisions, weighing points and the factory.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the estate manager
Read yield per block, cost per kilo, wages payable and lots unsold for each division, without waiting for the month-end statements.
For field officers and supervisors
Plan the day’s gangs by block, record tasks done, and see which blocks are due for pruning or the next spray.
For weighing-shed clerks
Enter each worker’s kilos on a phone at the field point, with tare and block, and close the shed’s total at the end of the round.
For the pay clerk and cashier
Print the fortnight’s pay slips from kilos and days already entered, and track advances and housing deductions per family.
For factory and dispatch staff
Receive produce by division, record batches and grades, allot lots to contracts, and prepare the gate pass and invoice.
The numbers the owner asks for.
- Yield per block and per hectare across a season
- Kilos plucked or tapped by worker, gang and round
- Wages payable, advances open and deductions by family
- Agrochemical and fertiliser issued by block with spray dates
- Factory outturn by batch with the divisions that fed it
- Lots by grade, contract and sale status
- Buyer balances and dispatches against standing contracts
Who this is built for.
- Tea estates with a factory on site
- Coffee plantations that process cherry into parchment
- Rubber estates tapping latex and making sheet or crumb
- Plantation companies holding several estates under one head office
- Spice and cardamom estates with drying and grading sheds
When it is not the right choice.
- A smallholding with a handful of pickers and no factory can keep a notebook and a weighing scale.
- A plantation that only supplies green leaf to a buyer’s factory and keeps no processing or sale records needs far less than this.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- Messaging apps
- Weighing scale readings
- Accounting export
Questions owners ask before a demo.
Does it work for tea, coffee and rubber?
Yes. Each crop has its own intake and processing steps, set up with your factory manager. Block, muster and wage records work the same way for all three.
Can weighment be entered in the field?
Yes. At the weighing point, a clerk keys each picker’s kilos into a phone or tablet. Entries are held on the device and sync once a network is reachable.
How are piece-rate wages worked out?
Pay comes from kilos or tasks entered at the weighing point and the muster, at the rates you set for each task. Advances and housing deductions are netted off on the pay slip.
Can a lot be traced to the blocks it came from?
Yes. Produce is received by division, each batch records its sources, and every lot made carries them forward. A buyer’s query can be followed to the field.
Can one head office read several estates?
Yes. Each estate keeps its own divisions, workers and stores. Head office reads yield, wages and stocks of lots across estates in one report.
Can weighing scales feed the system directly?
Yes, when the scale can send its readings. Support for this is confirmed during scoping, and the clerk can always key the figure in by hand.
Will our existing division and block lists carry over?
Yes. Division and block lists, ages, pruning dates and worker rolls come across from your registers or spreadsheets. Your estate office checks them before go-live.
Does it cover welfare registers for workers?
It holds housing allotment, crèche and dispensary records per family. What those registers must contain is set with your own welfare officer and rules.
Who owns the muster and lot records if we leave?
Your block, muster, wage and lot records are yours. The proposal states how the export is formatted and how it reaches you.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Plantation Company Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
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