One connected system for consultations, quotes, theatre bookings, implant records and aftercare.
Manage a plastic surgery clinic in one system. Enquiries become consultations, and each patient’s history, images and consent sit on one controlled record. Quotes are tracked until accepted. Theatre bookings bring the surgeon and the facility together, and implant details such as breast implant size, shape and batch are recorded for every augmentation or revision. Deposits, invoices and aftercare reviews follow from the same entries.
- Procedures, quote templates and fees loaded to match how the clinic prices work
- Existing patients and undecided quotes brought across
- Form and procedure list revisions made by GullySystem staff on request
Plastic surgery clinics and private surgeons run enquiries, consultations, quotes, bookings and aftercare on this system, which GullySystem configures around the practice. Each record holds history, consent, images with restricted access, implant batches and payments. Open quotes and review dates are listed for the coordinator. Clinical judgement stays with the surgeon.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry
An enquiry arrives by phone, form or message. The coordinator records the procedure of interest, whether liposuction, facelift or breast reduction, and books a consultation with the right surgeon.
- 2
Consultation
The surgeon records history and options and takes images with consent. The plan, including the technique discussed and any scarring risks explained, is noted on the patient record.
- 3
Quote and decision
A written quote goes out and stays open on the follow-up list. It stays there until the patient accepts, declines or asks for changes, and every call and reply is noted beside it.
- 4
Booking and deposit
Accepted patients are booked onto a theatre list with the team. A deposit is taken. Pre-operative instructions go out, covering fasting, medicines to stop and the garments to bring.
- 5
Procedure
Consent is confirmed on the day. The procedure, implant batch and any grafts or flaps are recorded, and the surgeon’s operation notes are attached to the same visit.
- 6
Aftercare
Reviews are set at discharge, for drains, sutures and garment fit. Patients who have not attended are listed for a call, so a complication is caught early.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Lead Management
Each enquiry is captured with its source and procedure of interest, and the coordinator sees the next action to take.
- Appointment Scheduling
Reception books consultations by surgeon and room, and reschedules or cancellations show against the day’s list.
- Document Management
Photographs, questionnaires and signed consent attach to the patient and the visit, with a record of who opened them.
- Estimate/Quotation Management
Quotes are prepared by procedure and tracked as open, accepted or declined, so undecided patients are not forgotten.
- Resource and Room Booking
The theatre, the surgeon and the support team are reserved together so one slot is not given to two lists.
- Batch and Serial Tracking
The batch and size of each implant are recorded against the patient, so a batch can be traced when needed.
- Invoice Management
A deposit is recorded at booking, the invoice follows the procedure, and the remaining balance shows after each payment.
- Service Reminders
Review visits are set at surgery, and patients who have not attended are listed for the desk to call.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the clinic owner
Track enquiry sources, accepted quotes, booked procedures, money collected and who turns up for reviews. One screen compares procedures, such as facelift against liposuction, by surgeon.
For surgeons
See the day’s consultations, each patient’s history and images, and the bookings on your list. Operation notes and implant details are entered once and stay with the visit.
For patient coordinators
Manage enquiries, quotes, follow-ups, deposits and aftercare calls from one queue. Overdue calls rise to the top, and nothing waits on a sticky note.
For nurses and theatre staff
See the list, consent status, implant details to record and instructions to send. Instrument counts and recovery notes are attached to the case before the patient leaves.
The numbers the owner asks for.
- Enquiries by source and outcome
- Quotes open, accepted and declined
- Procedures booked by surgeon
- Deposits and balances due
- Implant records by batch
- Review visits missed
- Surgeon share payable for the period
Who this is built for.
- Private plastic and reconstructive surgery practices
- Cosmetic surgery clinics with a coordinator team
- Practices operating at a partner hospital
- Clinics with visiting surgeons
- Multi-location surgical groups
When it is not the right choice.
- A surgeon operating only a few days each month can probably cope with a diary and a shared folder.
- Inpatient wards and bed management belong in Hospital/Clinic Management System, which covers that side more fully.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- WhatsApp or other messaging
- SMS
- Card and bank transfer payments
- Accounting software export
- Website enquiry form
Questions owners ask before a demo.
Is it for cosmetic work, reconstructive work or both?
Both. The enquiry, quote, booking and aftercare steps suit cosmetic work and burn or breast reconstruction alike. Funding by insurers or public bodies is handled outside the system.
How are patient images protected?
Access follows the roles you set and views are logged. Storage and sharing rules for before and after photographs are agreed during implementation and match your own policy.
Can it track quotes that are still undecided?
Yes. Every quote carries a status of open, accepted or declined, and the open ones appear in a follow-up list with the last contact date and the coordinator who owns the call.
Does it handle theatre bookings?
Yes. The surgeon, theatre and support staff are booked together against the patient, with the anaesthetist on the same list. A partner facility’s own system stays in place.
Can it record implant batch numbers?
Yes. Type, size, shape and batch are recorded against the procedure and the patient, so they can be found later for a recall or a revision.
Does it take deposits and part payments?
Yes. A deposit is recorded against the quote, and the balance shows after each payment. Deposit and balance figures follow your local currency and tax treatment.
Are aftercare reviews tracked?
Yes. Review visits are booked on the day of surgery for wound checks, drains and sutures, and anyone who misses one shows up on the desk’s call list.
Can we bring our existing patient list across?
Yes. Existing patients and undecided quotes are imported, and a sample is read through with the coordinator before the first consultation is booked on the new system.
Who owns the data?
The clinic does. How records can be exported is agreed when the proposal is drawn up.
What does it cost?
No price is published. Surgeon numbers, user numbers and the scope of the work shape the figure. It is put in writing once you have seen a walkthrough using a sample patient.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
See Plastic Surgery Clinic Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
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