Candidate Database for Recruitment Agencies
Every candidate the agency has ever spoken to sits in one searchable list. The profile carries the CV, the last conversation and each mandate the person was put against.
What a candidate profile holds
Searching the list
Recruiters search by skill, city, notice period, salary band or employer, and the result shows who was already submitted where. A phone number or mail address finds an existing profile at once. That is how a duplicate is caught. Candidates sourced two years ago for one mandate surface again for a similar role without being pulled off a portal.
How it connects onward
A profile is where sourcing ends and screening begins. The shortlist for a mandate is drawn from these profiles, and the submission, interview and offer records all point back to the same person. A placement writes the joining date onto the profile, so the agency knows who is working where and when that person may be open again.
Limits and agency choices
The database does not score a CV against a job description on its own. A recruiter still reads and rates. Consent for holding candidate details, and how long a profile is kept, are settled with the agency and its advisor.
- Which tags and skill lists recruiters may search by
- Who can view salary drawn and expectation on a profile
- How long a cold profile stays in the active list
- Whether a recruiter sees candidates owned by another desk
Frequently asked questions
Does it catch duplicate candidates?
Yes. A phone number or mail address already in the list is flagged at intake, and the recruiter opens the existing profile.
Can several CVs sit on one profile?
Yes. Every version received is kept and dated, and the newest is the one attached to a submission.
How are candidates who left a placement handled?
The profile records the exit, so a person who did not stay can be worked again or kept out, as the agency prefers.
Can a profile be hidden from other recruiters?
That is decided with the owner. Some agencies keep profiles open to the whole floor and others hold them by desk.
Tell us what you need.
Share your requirements and one of our engineers will come back to you within one business day.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements