Prepare payroll inputs and track statutory dates for every client in one system.
An HR consultancy’s month is a run to the payroll cut-off and the social security and payroll tax dates, with thirty clients each sending attendance their own way. The employee records product holds client staff, attendance and leave, and hands each closed month to your payroll software. A calendar of every payment and return date, with filing status, is built around it.
The month is a race to the cut-off, followed by the filing dates. Then it starts again. Every client works a little differently, and all of it lands on your team within a few days.
Bringing thirty clients into one calendar is the main value. The salary calculation stays in the payroll tool you already use. Share your requirements first.
Each month, clients send attendance and leave in Excel, as a biometric export, or as a photo of a muster roll. Your team cleans it, works out unpaid leave and arrears, runs payroll, and prepares payslips. Social security, payroll tax and withholding payments follow before the due dates, usually in the same three days for every client. Salary revisions, new joiners and exits arrive as last-minute emails.
Alongside payroll you draft HR policies, handle labour law registrations and inspections, and sometimes run recruitment or training. Employees of client companies ask about payslips, tax forms and pension withdrawals. The partner tracks every client’s status in a sheet that only one person fully understands, which works until that person takes a holiday.
What goes wrong for hR consultancies without a proper system.
What we would build for hR consultancies.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for hR consultancies.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
Ready products that fit hR consultancies.
Each one is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then. You are not paying to build the basics again.
Employee Records and Self-Service Software
Every employee on one record: documents, shift attendance, overtime, leave balances and a portal for payslips and tax forms.
Learn moreRecruitment Agency Management Software
Applicant tracking for recruitment agencies: client mandates, candidate database, screening, submissions, interviews, offers, joining, replacement periods, placement invoices and recruiter targets.
Learn moreOther products in the same sector as hR consultancies.
The business modules hR consultancies use most.
Each one is also available on its own, or inside a system built for you.
- Employee Database
- HR Document Management
- Attendance & Time Tracking
- Leave & Holiday Management
- Employee Self-Service (ESS)
- Exit & Offboarding
- Roles and Permissions
- Payroll Management
- Candidates Tracking
- Resume Management
- Interview Scheduling
- Job Posting
- Invoice Management
- Commission and Incentives
- Contact & Account Management
- Collaboration Management
- HR Analytics & Reporting
- All business solutions
All solutions by area
- Applicant Tracking (5)
- CRM (8)
- Finance & Accounting (10)
- Helpdesk (4)
- Human Resources (13)
- Inventory Management (5)
- Project Management (7)
- Manufacturing (6)
- Procurement (4)
- Sales and Distribution (6)
- Field Service (5)
- Statutory and Compliance (4)
- Retail and POS (4)
- Bookings and Appointments (3)
- Subscriptions (2)
- Assets and Fleet (4)
- Platform (6)
- Analytics (2)
- Documents (1)
Where AI can help hR consultancies.
Each one reads records you already keep, and a person approves every decision.
Tools hR consultancies often connect.
The services behind it.
Business Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreSaaS Product Development
Turning a system that works for one business into a product other businesses can subscribe to.
Learn moreAPI and System Integration
Accounting software, WhatsApp, payment gateways, tax portals and your own apps sharing one set of numbers.
Learn moreCybersecurity and Application Security
Logins, roles, backups and data exposure checked, so a staff exit or a lost phone is not a crisis.
Learn moreAll our other services
- Custom Software and Product Engineering
- Software Maintenance, Support and Rescue
- AI and Intelligent Automation
- ERP, CRM and Business Software Implementation
- Data Engineering and Business Intelligence
- UI/UX Design and Prototyping
- Cloud Engineering and Managed Infrastructure
- DevOps & Automation Services
- QA and Software Testing
- Performance Engineering
- IoT and Edge Computing
- Technology Strategy and Product Consulting
- E-Commerce and Digital Commerce
- MVP Product Development
- Web and Mobile Application Development
- WhatsApp Business API and Chatbots
- Data Migration and Moving Off Spreadsheets
- Training and Adoption
- Data Protection and Privacy Readiness
- Tax and e-Invoice Engineering
- Managed IT Support
- Dedicated Team and Staff Augmentation
- Business Intelligence and Reporting Tools
- Cloud Cost Optimisation
- Global Compliance and Localisation
Written for hR consultancies.
Practical notes on running the business, not product marketing.
How the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
The work we have published.
We only name clients whose work is published. None of them is in this trade; they show how the team works, not that it has built for this trade.
PetSeva: matching owners to the right vet, at any hour
A two-sided veterinary platform where vets are searchable by specialisation and bookable outside clinic hours. It now carries more than 2,000 veterinary doctors.
Read the case study Paying guest accommodationSAM Atithi Pavathi: bed-level occupancy as the source of truth
PG management software where allocation, rates and invoices are derived from bed-level occupancy and not maintained in parallel spreadsheets.
Read the case study School transport servicesSAM Tours: school transport on a single ledger
Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.
Read the case study Microfinance and Self Help GroupsVikasa RDO: making SHG loan recovery auditable
Loan proposals, recoveries and commissions sit on one record, with a person attached to every state change, so a business handling a bank’s money can show where each rupee went.
Read the case studyQuestions hR consultancies ask before they call.
Can it post to our ledgers?
Not built in. Client invoices, and salary journals for clients who keep their own ledgers, can be exported once the ledger names are agreed. That export carries a separate price.
Should we buy payroll software instead?
Keep one for the salary calculation. A consultancy handling thirty clients also needs a multi-client view of inputs and dates, and a tool built for a single employer does not offer it.
Does it file the returns on the portals for us?
No. It holds the figures and tracks what is filed against each client and date. The upload on the social security and income tax portals stays with your team.
Can clients get their own portal?
Not in the standard product, where logins are for staff, managers and HR. A client login for uploading inputs and downloading reports is built around it during implementation, with one person named for each area to check the screens as they appear.
What moves the consultancy system quotation?
Choosing client payroll inputs first, or the statutory calendar, or employee self-service, changes the base most. Employees and clients matter, as do users, and biometric exports to read can change the total once the attendance machines are known. Client payroll inputs can be priced alone.
Gathering for the consultancy system: what first?
Bring attendance formats, a payroll sheet, the due date list and joining forms. Contacts from a payroll lead, a partner and billing are needed, and copies of the due date list are welcome.
Who owns the payroll inputs after we stop?
The consultancy keeps the source code, payroll inputs, statutory dates and exit paperwork. Plain-file exports cover payroll inputs, statutory dates and exit paperwork. The consultancy system builders keep supporting payroll inputs.
What happens after I share my requirements?
An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.
Related industries.
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements