We run payroll and compliance for thirty clients, and each one sends attendance in a different format.
An HR consultancy runs on monthly payroll and PF, ESI, and professional tax filings for many clients, each sending attendance in its own format. GullySystem builds HR consultancy software that takes each client’s attendance, runs payroll, and tracks statutory due dates. Every client and filing sits on one calendar.
An HR consultancy’s month is a race to the payroll cut-off and the PF and ESI due dates. Every client does things a little differently, and all of it lands on your team.
We build tools that bring that work into one place. The free technology audit starts with your client list, payroll sheets, and compliance calendar.
Each month, clients send attendance and leave in Excel, from a biometric export, or as a photo of a register. Your team cleans it, runs payroll, prepares payslips, and files PF, ESI, professional tax, and TDS returns before the due dates. Salary revisions, new joiners, and exits come as last-minute emails.
Alongside payroll you draft HR policies, handle labour law registrations and inspections, and sometimes run appraisals or training. Employees of client companies call about payslips and PF withdrawals. The partner tracks every client’s status in a sheet that only she fully understands.
What goes wrong for hR consultancies without a proper system.
Attendance arrives late and messy
A client sends the sheet on the second of the month, in a new format, with two names spelled differently.
A due date slips for one client
With thirty clients, one ESI return is filed late, and the penalty lands on your relationship.
Employee queries eat the team’s day
Payslip and PF questions come on WhatsApp from people you have never met.
We bill clients inconsistently
Per-employee fees and extra work like registrations are billed from memory.
What we would build for hR consultancies.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
Client attendance upload
Each client uploads attendance in a set format, or from their biometric system, checked before payroll.
Payroll and payslips
Salary structures per client, payroll run, and payslips sent to employees.
Statutory compliance calendar
PF, ESI, PT, TDS, and labour registration due dates per client, with filing status.
Employee help desk
Queries from client employees logged, answered, and tracked, instead of scattered chats.
Client billing by headcount
Monthly fees worked out from employees processed, plus one-time services.
The services behind it.
Business Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreSaaS Product Development
Turning a system that works for one business into a product other businesses can subscribe to.
Learn moreAPI and System Integration
Tally, WhatsApp, payment gateways, GST portals and your own apps sharing one set of numbers.
Learn moreCybersecurity and Application Security
Logins, roles, backups and data exposure checked, so a staff exit or a lost phone is not a crisis.
Learn moreHow the work runs from Bengaluru for your city.
- 01
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 02
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 03
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 04
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 05
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
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Read the case studyQuestions hR consultancies ask before they call.
Can it post to Tally?
Yes. Your client invoices can go to Tally, and payroll journals can be exported for clients who use Tally too.
Should we buy a payroll software instead?
Many payroll products are good for one company. HR consultancies handling many clients often need a multi-client view, which is where custom work helps.
Is employee data kept secure?
Yes. Salary and ID data sit behind access controls, and the free technology audit reviews security in whatever you use now.
Can we offer it to our clients as a portal?
Yes. Clients can log in to upload attendance and download reports under your brand.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Related industries.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- We reply the same working day
- Your details stay private