Connect deployment, site attendance, client invoices and wage sheets for every associate you place.
Staffing and manpower agencies deploy housekeeping staff, loaders, drivers, data entry operators and guards at client sites, and some also place permanent hires. Attendance arrives from each site in its own format. The software keeps associates, client contracts, deployment, attendance, client billing and the wage sheet on connected records, so the month closes from one set of duties.
A manpower agency earns on the gap between the client’s rate per head and the associate’s cost. Every missed duty or late invoice comes out of that gap.
Deployment, site attendance, client billing and the wage sheet run on our deployment product, built first for guard agencies. Associate records and payslips sit in the employee self-service product, and permanent hiring has its own recruitment system.
A client asks for twelve housekeeping staff and two supervisors at a new site from next month. The branch sources people, collects ID proof, bank details and any social security number where one exists, issues an appointment letter and sends them to the site.
Each site sends attendance its own way: a signed sheet, a biometric export, a WhatsApp photo of the register or a supervisor’s call. The back office types all of it into the month’s sheet, checks it against the client’s count and works out overtime and absence.
From that sheet two documents are made. The client invoice shows the agreed rate per head and the service charge. The wage sheet carries overtime, advances and deductions on the agency’s own rules.
What goes wrong for staffing and manpower agencies without a proper system.
What we would build for staffing and manpower agencies.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for staffing and manpower agencies.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
Ready products that fit staffing and manpower agencies.
Each one is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then. You are not paying to build the basics again.
Security Agency Management Software
Site contracts and posts, rosters with relievers, attendance from the site, wages and deductions, post-wise client billing and incident records for security agencies.
Learn moreEmployee Records and Self-Service Software
Every employee on one record: documents, shift attendance, overtime, leave balances and a portal for payslips and tax forms.
Learn moreRecruitment Agency Management Software
Applicant tracking for recruitment agencies: client mandates, candidate database, screening, submissions, interviews, offers, joining, replacement periods, placement invoices and recruiter targets.
Learn moreThe business modules staffing and manpower agencies use most.
Each one is also available on its own, or inside a system built for you.
The services behind it.
ERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreData Migration and Moving Off Spreadsheets
Data migration and spreadsheet replacement covers auditing existing files, cleaning and deduplicating records, loading them into a new system and reconciling the result against known totals. A parallel run of both systems comes before cutover. The original files are kept as they were.
Learn moreData Protection and DPDP Readiness
Data protection and DPDP readiness work maps the personal data a business holds and builds consent records, access roles, retention rules and a breach response into its software. The legal reading of the Act stays with the client’s lawyer. Our part is the engineering and the documentation.
Learn moreWritten for staffing and manpower agencies.
Practical notes on running the business, not product marketing.
How the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
PetSeva: matching owners to the right vet, at any hour
A two-sided veterinary platform where vets are searchable by specialisation and bookable outside clinic hours. It now carries more than 2,000 veterinary doctors.
Read the case study Paying guest accommodationSAM Atithi Pavathi: bed-level occupancy as the source of truth
PG management software where allocation, rates and invoices are derived from bed-level occupancy and not maintained in parallel spreadsheets.
Read the case study School transport servicesSAM Tours: school transport on a single ledger
Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.
Read the case studyQuestions staffing and manpower agencies ask before they call.
Will it file our statutory contribution returns?
No. It holds the social security and insurance numbers and builds the wage sheet the returns are made from. Filing, and any notice that comes back, stay with your accountant or consultant.
Will it suit an agency with thousands of associates across states?
Not on its own. At that scale a payroll-led HRMS built for volume is the main system. This suits agencies running deployment and billing for their own clients at a smaller scale.
Can associates download their own payslips?
Yes, through the employee self-service portal, once payroll has released them. It opens in a phone browser, and supervisors can apply for leave on behalf of their team.
Can client invoices and wage summaries go to our accounting system?
Not built in. An accounting export is scoped during implementation and priced as its own item. Ledger names are matched with your accountant first.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Related industries.
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements