Formulation versions, pilot and production batches, certificates and data sheets on one product.
Follow a performance chemical from the first customer enquiry to the certificate of analysis. A shipped lot leads back to its master batch record, the raw lots and assays charged, the pilot run and the laboratory trial it came from. Chemists, kettle supervisors and technical sales read the same record. Nobody works from a private notebook copy.
- Formulations, recipes, test lists and data sheets entered the way your chemists hold them
- Customer list, past trials and open orders migrated
- Registration and handling rules defined by your own regulatory and safety staff
Makers of surfactants, dispersants, dyes, resins and process aids handle trials, formulation versions and batches in software that GullySystem configures. Each lot links its recipe version, raw lots with assay, and measured viscosity, pH and solids. A certificate of analysis and the controlled data sheet go with the shipment.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry
A customer problem is logged. It states the target properties, the application test the customer will run, and the contact who will judge the sample.
- 2
Laboratory trials
Each trial variant is recorded with its recipe, bench viscosity and pH readings, and the customer’s feedback on the sample is attached beside them.
- 3
Approval and scale-up
The approved trial becomes a numbered formulation version. A pilot batch comes first, and only then does the recipe move to full production.
- 4
Production
The master batch record is followed step by step at the kettle. Raw lots, charge order, reaction temperatures, agitator hold times and in-process samples are written as they happen.
- 5
Release
Viscosity, pH, solids, moisture by Karl Fischer and the customer’s own parameters are tested against the limits. The lot is released or held.
- 6
Shipment
The certificate of analysis and the current data sheet are printed. The lot is then filled to pails, drums or IBCs and labelled with the batch number and hazard pictograms.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Product Management
Each approved recipe is kept as a numbered version with its owner and customer approval date, so a reorder starts from the right one.
- Bill of Materials
The master record lists raw materials in charge order, and the quantity actually added is written next to each planned line.
- Batch and Serial Tracking
Every raw lot used in a batch is recorded with its assay, so a drift in strength traces back to the shipment responsible.
- Quality Control
Viscosity, pH and solids are compared with limits for the product and customer, and a batch outside them is held.
- Document Management
Technical data sheets are versioned documents, and only the current one can be attached to a certificate or quotation.
- Estimate/Quotation Management
A quotation for a short run adds set-up and cleaning time to material cost, using the product’s stored values.
- Work Order Management
A pilot batch is scheduled as its own work order and linked to the trial and to the production batches that follow.
- Workflow and Approvals
A trial moves through proposed, tested, sent and approved states, with the chemist and customer contact recorded at each step.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For research chemists
Record trials, compare variants and promote the approved one to a formulation version.
For production supervisors
Follow the master batch record, add raw lots and in-process samples, and call the laboratory for release.
For quality and laboratory staff
Enter results, release or hold a batch and issue the certificate of analysis.
For technical sales
Check trial status, find a past formulation and send the current data sheet. Answer a reorder from the record.
For regulatory staff
Keep registration references against each product and see which customers they touch.
The numbers the owner asks for.
- Trials open and their customer feedback
- Formulation versions and approval dates
- Pilot and production batches by product
- Batches held or released by test result
- Raw lots used in a chosen product
- Data sheet versions sent by customer
- Small-batch cost against quoted price
Who this is built for.
- Makers of coating, paint and ink additives
- Surfactant and cleaning chemical producers
- Dye, pigment and colourant manufacturers
- Producers of textile, leather and paper process chemicals
- Companies that make custom formulations for industrial customers
When it is not the right choice.
- A bulk chemical plant that sells by tanker will find Industrial Chemical Manufacturer Management Software closer.
- A laboratory that only tests samples may prefer Environmental Testing Laboratory Management Software.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- Laboratory instrument import
- Label printer
- Accounting export
Questions owners ask before a demo.
Can we see every version of a recipe?
Yes, every version is kept. Each approved formulation carries its revision, owner and approval date, and a past version opens beside the current one for a quick comparison.
How does scale-up work in the record?
A pilot batch is linked to the trial it came from, and each production batch to the pilot. Yield and results sit side by side.
Can a raw material substitution be recorded?
Yes. A substitute lot is noted on the batch with the approver’s name. The product’s history lists every change.
Does it keep customer-specific limits?
Yes. A product can carry different limits for different customers, and the certificate prints the set that applies.
Can the laboratory import instrument results?
Where a viscometer, pH meter or titrator exports a file, results can be imported. Otherwise they are keyed against the batch.
Can we price a small batch properly?
Yes. Set-up and reactor cleaning time are stored per product, so a quotation for a short run reflects them.
How is the technical data sheet protected?
Only one version is current. Staff can send that one, and an older file cannot be attached to a quotation or a certificate.
What do we see before agreeing a proposal?
We run one of your formulations through the system, from first trial to certificate. The proposal that follows reflects your sites and users.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Specialty Chemical Manufacturer Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements