One connected system for sampling, sample receipt, analysis, quality control and signed reports.
Manage an environmental testing laboratory in one system. Sampling rounds, chain of custody and sample receipt feed analytical batches with quality control checks. Results go to a reviewer, are compared with client limits and issue as a signed certificate. Instruments, standards, partner tests and invoices stay linked to the same sample record.
- Methods, matrices, limits and report layouts entered as your laboratory uses them
- Client list, test menu and open samples migrated
- Edits to methods and certificate layouts handled by GullySystem staff when asked
GullySystem configures this system for environmental testing laboratories, large or small. Field samplers, receipt staff, analysts, reviewers and the reporting desk work from it. Each sample carries its custody record, holding times, methods, batch, results and certificate. Instruments and reference standards are tracked beside the work they support.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Order
A client places an order by site and matrix, naming the methods needed. A sampling visit is planned or bottles are expected.
- 2
Collection and custody
Field staff record time, place, preservative and condition at collection. Each custody transfer records who gave, who received and when.
- 3
Receipt
The receipt desk checks the bottles against the order, records temperature and damage, and assigns laboratory numbers.
- 4
Analysis
Samples are placed in batches with their quality controls and run on instruments that are in date. Results are entered or imported.
- 5
Review and approval
A reviewer sees results, controls, instrument and analyst together. Approved results move on and queried ones go back to the bench.
- 6
Reporting and invoicing
The certificate is issued with limits shown beside each value and signed by an authorised person. The invoice follows the tests completed.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Technician Scheduling
Each field round is placed against the samplers who will drive it, with the sites, bottle sets and visit dates visible to the whole team.
- Batch and Serial Tracking
Every sample receives a laboratory number and travels in a batch, so any result can be followed back to its bottle, analyst and run.
- Barcodes and Labels
Labels printed at the receipt desk carry the laboratory number for the bottle and each aliquot drawn from it.
- Quality Control
Blanks, duplicates and spikes are recorded with each batch and compared with their acceptance ranges before a reviewer sees the results.
- Asset AMC Tracking
Calibration dates, service contracts and maintenance for each analyser sit on one record, with warnings before an instrument falls out of date.
- Document Management
Issued certificates, superseded versions and supporting instrument files are filed against the sample so an auditor can open the full trail.
- Workflow and Approvals
A batch cannot be released until the named reviewer approves it, and a query sends the work back to the bench with a reason.
- Quote & Proposal Management
A quotation is priced from the test menu and the matrix, with revisions kept, and an accepted quote becomes the order for the bench.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the laboratory manager
See samples by stage, the queue by analyst and instrument, work close to its holding time and reports due.
For field samplers
Open the day’s sampling list on a tablet, record custody details at each site and hand samples over with a signature.
For analysts
See the batches assigned to you, the methods and controls required, and the instruments that are in date.
For the quality manager
Review control charts, overdue calibrations, corrections issued and approvals given, with each change attributed.
For clients
Orders go in through the client’s own login, which also shows where each sample stands and holds issued certificates for download.
The numbers the owner asks for.
- Samples by stage and by days to holding limit
- Turnaround by method and client
- Quality control results by batch and analyst
- Instruments and standards due for calibration or replacement
- Reports issued, corrected and withdrawn
- Revenue by client, matrix and test
Who this is built for.
- Commercial laboratories testing water, wastewater, soil and air
- Laboratories attached to an industrial plant or treatment works
- Consultancies that run field sampling and in-house analysis
- Laboratories that hold or are seeking accreditation
- Groups with several sample collection points sending to one bench
When it is not the right choice.
- A laboratory that tests a few samples a week for a single client may manage with a logbook and a report template.
- A clinical or pathology laboratory working on patient specimens will find the diagnostic lab product closer to its needs.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Instrument result files
- Barcode and label printers
- Accounting software export
- Field tablets
- Client portal
Questions owners ask before a demo.
Is this the same as software for a clinical laboratory?
No. This one follows environmental samples, with sites, matrices, holding times and permit limits. Patient specimens and clinical reference ranges belong to a different product.
Does it record chain of custody in the field?
Yes. Samplers log collection details on a tablet or phone. Every hand-to-hand transfer is time-stamped with the names involved, and sample receipt sees it at once.
How does it warn about holding times?
Each method carries its own limit. The bench list shows the date by which a test must start, and samples nearing it rise to the top.
Can it compare results with permit limits?
Yes. Limits are stored per client, site or permit and shown beside the value on the certificate. Your staff confirm which limit applies.
What happens when a result is corrected after issue?
A new version is issued and the old one is kept, marked as replaced. The client sees which certificate is current.
Can we bring results in from our instruments?
Where an instrument writes a file, an import can be built for it. That work is scoped for each instrument during implementation.
Can several sites send samples to one laboratory?
Yes. Each collection point has its own sampling list and custody record, while the bench works from one shared queue.
Who owns the test data?
The laboratory does. The proposal sets out the form in which records and files can be taken away, so the way out is known at the start.
How is the price decided?
It follows the number of staff, instruments and connections you want. We begin by following one sample from the field to its certificate, and only then send a written quotation.
Does a small laboratory need it?
It can be, once holding times and quality records outgrow a logbook. A first conversation can tell you whether you have reached that point.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
See Environmental Testing Laboratory Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
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