Sack intake, grinding, blending and pouch codes for spice makers, traced back to the raw lot.
Sack intake, destoning, pulverising, ribbon blending and pouch filling all write to the same record. Each sack lot carries its moisture reading, foreign matter count and colour grade into the pulveriser run. Every pouch, jar and sack code leads back to the lots behind it, so a returned retail pack is traced from its code and not from a notebook. Buyers get lot sheets on request.
- Spice names, crop grades, mesh sizes and blend recipes keyed in the words your store already uses
- Supplier lists, sack stock in hand and part-filled orders copied across from your registers
- Recipe and pouch code edits made by GullySystem when you ask
One GullySystem record runs a spice plant through sack intake, cleaning, pulverising, blending and pouch filling. A raw lot carries its moisture reading and grade into the grind batch and the blend, and each pouch or sack code leads back to those lots. Yield, recipes and buyer sheets come from the same records.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Purchase and intake
A purchase order goes to a trader or farmer, sacks are weighed on arrival, and each lot is sampled with a probe for moisture, foreign matter and colour. Samples are labelled.
- 2
Cleaning and conditioning
Accepted lots pass through the cleaner and destoner and, where the spice needs it, a dryer or a roaster, with weight in and weight out written for each run. Loss is never estimated.
- 3
Grinding and sieving
A grind batch names the lot, the pulveriser, the sieve mesh and the powder produced, and the loss is noted apart from the tailings. One batch, one line.
- 4
Blending
Blends follow a stored recipe by ingredient weight, and each ingredient lot is issued to the ribbon blender and recorded against the batch. The tolerance is shown.
- 5
Packing
Pouches, jars and sacks are filled on the line and inked with a batch code and a date, and rejects and fill counts are logged for each line. Tallies close the batch.
- 6
Dispatch and documents
Cartons are packed against the customer order, and the packing list and lot records go to the retail chain, the canteen contractor or the overseas importer. Paperwork follows the goods.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Purchase Order Management
Orders for whole pepper, cumin and coriander seed go out by supplier and crop, and the weight received is checked against the weight ordered.
- Goods Receipt (GRN)
Each lot is weighed in, probed and graded for moisture and foreign matter, then accepted, held or rejected before a single sack reaches the rack.
- Batch and Serial Tracking
A code on every pouch and sack leads back to the grind batch and raw lots, so a retail complaint is traced from the code.
- Bill of Materials
A spice blend recipe lists ingredient weights with tolerance, and the blend issues lots against it so the mixture repeats from one batch to the next.
- Production Planning
Grind runs are planned by lot and sieve mesh against open orders, with yield and cleaning loss recorded once the batch closes.
- Quality Control
Moisture, foreign matter and colour checks are noted at the probe with a pass or hold, and the reading stays attached to the lot.
- Stock Tracking and Alerts
Pouch film reels, jars, caps and cartons are tracked by pack size, with an alert when a line is about to run short.
- Barcodes and Labels
Batch and date codes are printed from the inkjet coder for each pouch size, using the layouts your retail and canteen buyers expect.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the store
Weigh in sacks from the truck, draw a sample with the probe, enter the moisture reading and foreign matter, and hold or release each lot by grade. The mill hears the result.
For mill supervisors
Plan grind runs by lot and mesh size, record cleaning loss and yield for each pulveriser, and see which sieve sizes are due against the order book. Idle mills are visible.
For blenders
Follow the stored recipe, scan each ingredient lot into the ribbon blender batch, and close the batch with the weights actually used. The mixer no longer works from recall.
For packing line leaders
Record fills, rejects and carton counts for each order, and note which pouch film reel and which batch code went on the line. Counts agree with orders.
For owners and buyers’ desk
Read yield by supplier, stock by spice and orders waiting to be packed, and send lot sheets to a buyer when one asks. The desk sees one picture.
The numbers the owner asks for.
- Moisture reading and colour grade by supplier and lot
- Destoner loss and pulveriser yield by spice and mesh
- Blend batches with the ingredient lots issued
- Pouch batch codes linked to raw sack lots
- Whole spice stock by rack and age
- Packed quantity against orders taken
Who this is built for.
- Makers of spice blends and ground spice powders selling retail pouches
- Whole spice processors supplying canteens and wholesalers
- Blend makers mixing to customer recipes
- Exporters who clean, grade and pack pepper, cumin and chilli for overseas importers
- Spice units that run pulverising for other brands
When it is not the right choice.
- A home-run unit grinding for a few shops can keep a lot register on paper.
- Makers of ready meals or sauces will find Packaged Food Manufacturer Management Software closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Barcode and label printing
- Weighbridge or scale import
- Accounting export
Questions owners ask before a demo.
Can it hold moisture readings for each sack lot?
Yes. Moisture, foreign matter and colour are recorded when a lot is weighed in and the reading follows the lot through the cleaner and the pulveriser. A complaint can be set beside it.
How is grinding yield worked out?
Weight into the cleaner, cleaning loss, and powder out of the mill are logged for every run, with tailings noted apart. Yield is read by lot, spice and supplier.
Can the same blend be repeated exactly?
Yes. The recipe is stored by ingredient weight with the tolerance you allow, and every blend records the lots issued, so a repeat uses the same quantities. The mixer follows one sheet.
Does a pouch code lead back to the raw lot?
Yes. The batch code links to the grind batch, the blend and the raw sack lots, and a search from the code on a returned pouch lists all of them. A recall starts there.
Can a weighbridge feed the weight in?
Some scales can be connected through an import set up during implementation, while others are keyed in by the store clerk. It depends on your scale.
Can we pack for other brands?
Yes. Customer-specific pouch sizes, labels and recipes can be set against the customer, so contract packing orders for other brands are kept apart from your own lines.
Does it cover buyer documents for export?
It assembles lot analysis sheets, pack records and packing lists from your records, while the forms an importing country asks for are agreed with you and reviewed during implementation. Filing stays with your team.
Who owns the records?
The records are yours, and the quotation states the file format in which they are returned to you if you ever leave. Nothing is held back.
How is a quotation prepared?
A short call covers your mills, spices and pack sizes, a working demonstration on those follows, and the proposal gives the cost for your set-up. The quote follows the demo.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Spice Manufacturer Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements