Weld jobs, procedures, welders, filler lots, dye penetrant results and radiography reports held on one record.
Enquiries, joint based quotations, shop orders, weld procedure specifications, welder assignments, filler and gas lots, inspection reports and dispatch live in one place. Each job carries its drawing revision, the welders who ran it, the procedure it followed and the wire spool it drew. The office sees at once what is stuck at fit up, grinding or an outside radiography test, and which welder is free. The floor stays visible.
- Joint rates, MIG, TIG and stick process types and WPS numbers entered the way you quote them today, one customer at a time
- Open jobs, customer part numbers, weldment drawings and the welder list migrated from the books and spreadsheets in use now
- Hold points after fit up and after welding agreed with your inspector and shop lead before the first live job is released to a bay
Enquiries, shop orders, weld procedure specifications, welder assignments and dispatch sit in Welding Shop Management Software, set up by GullySystem for your shop. Drawing revision, filler lots drawn, visual inspection results and any outside test report stay with the job. Rework and distortion are logged. Your next quote for the same weldment reflects what the last one really took.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and drawing
A drawing, sample or verbal request is logged with the customer, the drawing revision and the quantity, with parent material, grade, process and finish noted alongside. Photos attach.
- 2
Quotation
The estimator prices joint length, plate thickness, process, cutting, fit up and finishing from the shop’s own rates, with earlier quotes for the same weldment beside the new figure. Hard joints get priced as hard.
- 3
Shop order and material
Once the customer accepts, the quote turns into a shop order. Plate, tube or angle section is reserved from stock or bought with its heat number, and the filler lots are noted.
- 4
Fit up and welding
Welders are assigned with the procedure each joint needs, and a hold point stops the job until fit up is checked and signed. Wire, rod and shielding gas are issued against the job number, each by lot.
- 5
Inspection and finish
Visual checks are recorded joint by joint, outside dye penetrant or radiography tests are sent and tracked, and rework is logged. Grinding, painting or zinc plating follows once the welds are accepted by the inspector. Then comes dispatch.
- 6
Dispatch and billing
The delivery note goes out with the papers the customer asked for, and billing starts from the dispatch itself. Whatever the customer still owes stays on the list until the cheque or bank transfer clears, oldest balance first.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Estimate/Quotation Management
Quotes are priced from joint length, thickness and process rates, and each revision is kept, so the shop sees what it quoted for the same weldment last time.
- Work Order Management
An accepted quote becomes a shop order placed on a bay, table or jig, with the promised date and the stage reached.
- Batch and Serial Tracking
Each wire spool, electrode carton and gas cylinder is booked in by lot and issued to a job, so a bad lot leads to the welds it touched.
- Quality Control
Visual checks and re-weld findings are recorded at stops after fit up and welding, and a job waits until a named inspector signs.
- Job Work Management
Parts sent for radiography, penetrant testing or plating are tracked as outside work, with the date out, the vendor and the report due.
- Stock Tracking and Alerts
Qualification dates and restricted joint types are checked against the welder assigned, and a lapsing date is flagged before the shift starts on that bay.
- Invoice Management
The tax invoice is raised from the dispatched shop order, and the balance of each customer is followed until it is cleared.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For owners
See jobs in each bay, outside tests overdue, rework cost by customer and balances unpaid without walking the floor. Jobs that lose money show against their quote as they finish.
For estimators
Price from joint length and process, check what the last quote for the part said, and track which quotes were won.
For shop supervisors
Assign welders to bays and procedures, release jobs past a hold point and see what is waiting on plate, wire or a test.
For welders
Open the assigned jobs on a phone or shop screen, see the drawing and procedure, and mark each joint finished.
For quality staff
Record visual and outside inspection results, keep qualification dates current and attach each lab report to the weld it covers, so a joint can be answered for years later.
The numbers the owner asks for.
- Quotes still open, won or lost, grouped by customer and by the weldment quoted
- Jobs by bay and stage, with promised dates
- Consumable lots issued and the jobs each one touched
- Rework hours, grinding time and scrap by customer and part, so thin stainless frames and heavy plate work can be priced apart
- Outside tests sent, returned and overdue
- Welder qualification dates falling due, listed by process and position before the shift roster is set
- Quoted cost against actual cost for each finished job, with joint hours, consumable use and outside test charges on separate lines
Who this is built for.
- Job shops that weld frames, brackets, base plates and assemblies to customer drawings, often in short runs of ten to fifty pieces with a different fixture for each
- Workshops running MIG, TIG and stick welding on mild steel, 304 stainless and aluminium, where thin sections warp and a wrong filler wire is costly to find later
- Shops supplying welded chassis, machine guards and hoppers to machine builders and plant operators who ask for mill certificates and test reports with each delivery
- Pipe spool and pressure vessel shops that weld to written procedures and must show which welder, which filler and which test cleared each seam
- Repair welders who also fabricate small batches
When it is not the right choice.
- A lone welder making gates and grills for walk in buyers does well enough with a diary and a receipt book.
- Steel erection firms and large plate fabricators working from cranes and gantries will find Structural Steel Fabricator Management Software closer to their work.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- WhatsApp or other messaging
- Accounting export
- Barcode labels
Questions owners ask before a demo.
Does it work for pipe spool and pressure vessel welding?
Yes. A procedure can be attached to each joint, so a shop doing pressure work and a shop doing frames each use the parts that apply to them.
Can I see which jobs used a particular wire lot?
Yes. Lots are booked in and issued to jobs. A spool number leads to every joint it was used on, and a joint leads back to its spool, whether the filler was wire, electrode or flux.
How are outside tests tracked?
A part or coupon is marked as sent for radiography, ultrasonic or penetrant testing, and the lab report is attached when it returns. An overdue report shows on the supervisor’s list.
Does it warn about expired welder qualifications?
It warns against the dates your quality staff enter, such as a six month continuity check, but it does not decide who is qualified. That judgement stays with your own people and your customer’s inspection rules.
Can quotes use rework costs?
Yes. Rework hours, grinding time and scrap are logged per part, so a quote for the same bracket shows what the last batch really took.
Do welders need to use a computer?
No. A welder opens the day’s jobs on a phone or a shop tablet, reads the drawing note and taps once to mark the joint finished. No keyboard is needed.
Can it print a delivery note with test papers?
Yes. The delivery note lists the parts, and the mill certificate with heat numbers and the test report held on the job can be printed with it.
Can open orders and customer balances be loaded?
Yes. The office imports the customer list, orders still in the bays and unpaid invoices, and totals are checked against your register before anyone starts.
What decides the price?
Users, the stages you want tracked and any outside connections decide it. We first demo a sample job built from your own drawings, and the price arrives in writing.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Welding Shop Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
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