One connected system for quotes, crews, job cards, supplies and repeat bookings.
Manage carpet cleaning enquiries, quotations, bookings, crew schedules, job cards, chemicals, machines, invoices and service reminders in one system. A customer record holds every property, room and visit, so the office and the crew work from the same facts. Crews see their day on a phone and add photographs on site.
- Fibre types, packages and your price per room, stair and rug entered to mirror how you quote
- Customer files, upcoming bookings and unpaid bills carried over
- Our team amends the rate list whenever you ask
Carpet Cleaning Management Software gives carpet and upholstery cleaners one place for enquiries, quotations, bookings and job cards, set up by GullySystem. Customers, properties and rooms sit on one record. Crews see their day on a phone and note condition, stains and products used. Chemical stock, machine hours, invoices and reminders follow from the same jobs.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry
A call, form or message is logged with the property, the rooms, the carpet, rug or sofa fibre, and any parking or access notes for the van.
- 2
Quotation
A quote is built from your rate list by area, room or package. The customer accepts it, or asks for a visit and a moisture check first.
- 3
Booking and crew
The accepted quote becomes a booking. Crews and vans are assigned, and the day is grouped by area so travel stays short and drying time is allowed for.
- 4
Work on site
The crew notes condition and stains, records pre-spray, detergent and protector used, and takes photographs. Extra items found, such as a rug or stairs, are added to the card with approval.
- 5
Billing and payment
The invoice comes from the job card. Payment is recorded by card, transfer or cash, and commercial customers are billed on their contract schedule.
- 6
Reminder and rebooking
A reminder is sent when the interval for that customer has passed. A reply turns into the next booking, usually for the same rooms.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Lead Management
Each call, form or agent message is logged with its source and property details, so a quote request is followed up and not mislaid.
- Quote & Proposal Management
Quotes are priced from the company’s own rates by area, room, stair or package, with rugs and extras as separate lines and every revision kept.
- Technician Scheduling
Crews and vehicles are placed against the day’s bookings by area, so travel stays short and drying fans can be collected on the next visit.
- Job Cards
One card holds the carpet’s condition before work, the stains found, the products used and the photographs after, ready for any later complaint.
- Stock Tracking and Alerts
Solutions, pads and other consumables are issued to each van and counted, with a reorder level that warns the store before a crew runs short.
- Asset AMC Tracking
Extraction machines, rotary tools and drying fans carry run hours, service dates and warranty details, so servicing is planned before a breakdown.
- Service Reminders
Each customer has a cleaning interval, and a reminder goes out when it falls due, so a clean last spring leads to a booking this spring.
- Invoice Management
An invoice is raised from the closed job card, with extras agreed on site included, and payments by card, transfer or cash are posted against it.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For owners
See jobs booked, quotes open, chemicals used against billing, repeat customers and balances owed, and judge whether a van earns more than it costs to run.
For the office
Log each enquiry, write the quote, lay out every crew’s day by area, send the reminder and bill the job from its card.
For cleaning crews
Open the day’s jobs on a phone, note condition and stains, add photographs and record what was used, including rinse and protector.
For the store
Receive chemicals, issue them to vans, and see which extractors and air movers are due for service.
The numbers the owner asks for.
- Quotations sent, won and lost
- Jobs completed by crew and area
- Chemicals used against jobs billed
- Machine run hours and service due
- Repeat customers and reminders sent
- Dues by customer, oldest first
- Contract renewals coming up
Who this is built for.
- Carpet and rug cleaning companies working in homes and offices
- Upholstery and curtain cleaners who send crews to the customer
- End-of-tenancy cleaners who work with letting agents and landlords
- Water damage and drying firms that deploy fans and extraction machines
- Commercial cleaners who hold contract floors for hotels and offices
When it is not the right choice.
- One person with a van and a short list of regulars will cope with a paper diary and a mobile.
- A firm whose main trade is daily office or house cleaning will find House, Home Cleaning and Janitorial Management System a better match.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- WhatsApp or other messaging
- Payment gateway
- Accounting software export
Questions owners ask before a demo.
Can quotes be priced by area, room or package?
Yes. Rates can be entered for each basis, and a quote can mix them. A package for a whole flat sits beside per-stair, per-rug and per-sofa lines.
Can crews record stains and the products used?
Yes. The job card has fields for condition before work, stains found, products used and photographs after. Those fields are set to match your cleaning method.
Does it plan routes?
It groups a day’s bookings by area so the office can sequence them. It does not draw a map route. Mapping tools can be connected if you use one.
Can we run commercial contracts as well as home jobs?
Yes. A contract holds its sites, floors, visit schedule and pricing basis. Each visit creates a job card, and invoices follow the contract terms.
Can we send reminders automatically?
Yes. A reminder goes out when a customer’s interval passes. You choose the channel and the wording, and you can pause a customer who does not want them.
Does it track chemicals and machines?
Yes. Stock of solutions is issued to each van and reordered at a set level. Extractors and air movers carry run hours and service dates.
Can open bookings and balances be moved?
Yes. Bring the customer list, each property, the bookings still to be done and the bills still owing, and the office staff tick through a sample against your diary.
Who owns the data?
You do. The quotation states how customer lists, job sheets and invoices are handed back to you.
What does it cost?
No price is published. What you pay depends on how many staff log in and which modules you switch on. A demo on carpet and upholstery jobs comes before any figure, which then arrives in writing.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
Related products.
See Carpet Cleaning Management Software with your own data.
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