Contract schedules, controlled drawings, free-issue stock and inspector hold points in one place.
Run a defence component plant from the contract down. Delivery schedules and stage payments, drawings held by amendment letter and classification, customer free-issue forgings, inspection hold points and the serial register sit in one system. Planners release work at the correct issue, stores keep the free-issue balance clean, and the commercial team reads each delivery against its call-off date.
- Contracts, drawing lists and routings entered the way your planning office keeps them
- Open work orders, serial registers and free-issue balances migrated
- Changes to hold points and role access handled by GullySystem staff when asked
Defence component manufacturers use this software to run each contract from drawing issue to staged delivery. Drawings are held by amendment and viewable only by named roles. Customer free-issue stock has its own balance, inspector hold points stop a lot until signed, and every serial plate number is registered. A certificate of conformance goes out with each lot.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Contract
The contract is recorded with quantity, staged delivery dates, payment milestones and the customer-furnished items listed in the schedule.
- 2
Drawing and planning
Drawings arrive at a stated amendment and classification. Planning splits the contract into batches and releases work orders at that amendment.
- 3
Material
Bought bar and plate are received with their mill certificates. Free-issue forgings go into a separate account, with every issue to the shop and every return to the customer recorded.
- 4
Manufacture and outside process
Parts are turned, milled, forged or welded in house. Heat treatment, anodising and cadmium plating happen outside, and each return is booked against the work order with the vendor’s certificate.
- 5
Inspection
At each hold point the lot waits for the customer’s inspector. The sign-off is recorded, and the bore gauge and CMM readings are kept with the lot.
- 6
Delivery
Serials are stamped and registered. Packing follows the marking drawing, a certificate of conformance rides with the crate, and dispatch keeps to the call-off dates.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Contract Management
Each contract holds quantity, staged delivery dates, payment milestones and penalty dates, and delivered quantity is compared with the schedule line by line.
- Document Management
Drawings are filed by number, amendment and classification, and every view or print is stored with the name of the person who opened it.
- Roles and Permissions
Named roles decide who may open a restricted drawing, so a classified print is not visible to every desk in the office.
- Work Order Management
A contract splits into batches, each released at the current drawing amendment and followed through machining, outside process and final inspection.
- Batch and Serial Tracking
Serial ranges are allocated by contract and batch with no overlap, and each stamped number links to its heat, process and inspection record.
- Job Work Management
Parts sent for heat treatment, anodising or plating are counted out and back, and the vendor certificate is logged before the lot moves.
- Quality Control
Hold points on the routing stop a lot until the customer’s inspector signs, and bore and hardness readings are filed beside the sign-off.
- Stock Tracking and Alerts
Customer-supplied forgings sit in their own account, and each issue, scrap and return is recorded to give a clean balance for audit.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For contract managers
Watch call-off dates, stage payments and penalty dates for every running contract, and see which batch is behind the schedule.
For planners
Release batches at the correct drawing amendment, and check free-issue forgings and purchased bar before the first saw cut.
For quality and security officers
Control who may open classified drawings, record hold point sign-offs, and compile conformance certificates for the crate.
For stores staff
Keep the free-issue balance clean, receive mill certificates with the bar, and issue stock to work orders against a kitting list.
For machinists
See the operation and drawing amendment for the batch on the machine, and record the serial stamped on each part.
The numbers the owner asks for.
- Contracts by delivery stage and days to the call-off date
- Free-issue forgings received, machined, scrapped and returned
- Hold points awaiting an inspector’s visit
- Serial register by contract and batch
- Drawing views by user and classification
- Subcontract quantity out against quantity returned
Who this is built for.
- Machine shops making gearbox housings and track pins for armoured vehicles and ground equipment
- Fabricators welding hull sections and brackets for shipyards and naval programmes
- Forging and casting shops that finish parts under customer drawings
- Plants that machine free-issue forgings and armour plate supplied by the customer
- Suppliers whose inspector visits and mandatory hold points are written into the contract
When it is not the right choice.
- A shop that makes general engineering parts for commercial customers without hold points or classified drawings may find CNC Milling Shop Management Software enough.
- Companies that build avionics boards and boxes will find Avionics Hardware Manufacturer Management Software closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Document storage
- Barcode and label printers
- Accounting export
- Single sign-on
Questions owners ask before a demo.
How are controlled drawings managed?
Each drawing is filed by number, amendment and classification. Work orders attach only the current amendment, and every view or print is logged against the user who made it.
Can free-issue material be shown separately?
Yes. Customer-supplied forgings have their own account, with receipt, issue, scrap and return entries. A balance statement can be produced for the customer’s review at audit.
How do inspector hold points work?
A hold point is added to the routing at the stage the contract names. The lot cannot move forward until a named inspector’s sign-off is recorded, and measured values can be filed beside it.
Can the register avoid serial number clashes?
Yes. Ranges are allocated per contract and batch, and a number can be used once. Each serial links to its heat, process and inspection records.
Does it track stage payments and penalty dates?
Each contract holds its milestones and dates. The commercial team sees which stages are near and which are late, and raises invoices from the delivery record.
Can subcontracted processes be recorded?
Yes. Parts sent for heat treatment or cadmium plating are counted out and back, and the vendor’s certificate is attached before the lot moves on.
Does the software handle export or end-use rules?
No. It records access and movement, but rules on export, end use and clearance are set with your compliance staff and reviewed in implementation.
Can it run on our own network?
That depends on your security policy, and the hosting options are set out in the first workshop and written into the quotation.
What decides the price?
Users, plants, roles and any hosting arrangement make up the cost. We start with a demonstration on one of your contracts, and a proposal you can file follows.
Can we take our records with us if we leave?
Contracts, serial registers and certificates can be exported by contract or part number. The export format is agreed in the quotation.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Defence Component Manufacturer Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
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