One record for readings, HbA1c, doses, foot and eye checks, referrals and supplies.
Run a diabetes clinic from one system. Each patient record holds the diabetes type, glucose readings, HbA1c results, medicine and insulin changes, and the dates of foot, eye and kidney checks. Recalls, referral letters, educator sessions, counter sales and visit bills all draw on those entries, giving the doctor the full history whenever a review begins.
- Screening items and visit intervals entered as your clinic reviews patients
- Patient list, last results and open referrals migrated
- Test and medicine list edits handled by GullySystem staff when asked
Clinics that see diabetic patients year after year work in this system, which GullySystem configures to the clinic’s tests and packages. Doctors, nurses, educators and the front desk work from one patient record. It holds readings, HbA1c results, dose changes, screening dates, specialist referrals, supplies sold and visit bills. Treatment decisions stay with the doctor.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Registration
The desk opens a record with the diabetes type, year of diagnosis, contact details and the doctor, and imports earlier results if the patient has them.
- 2
Tests and measurements
Samples go to the laboratory, and a nurse records weight, blood pressure and meter readings on the visit.
- 3
Review
The doctor reads the HbA1c trend and diary, changes the regimen if needed, and sets the next review date and the next screening items.
- 4
Education
An educator or dietitian logs a session on injections, meal planning or hypoglycaemia care, with the next session booked.
- 5
Referral and screening
Letters to eye, kidney and foot specialists are tracked until the report returns. Yearly checks are marked done against the patient.
- 6
Recall and billing
Overdue patients are listed for calls. Consultations, tests, packages and counter supplies are billed against the same record.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Appointment Scheduling
Return visits are booked by doctor and day, fasting samples are fitted in, and patients who missed a review go on the call list.
- Service Reminders
Each patient carries due dates for foot, retinal, urine albumin and lipid checks, and the desk lists who is behind before calling.
- Document Management
Fundus photographs, specialist reports and signed referral letters attach to the patient, so an eye surgeon’s finding sits beside the last visit.
- Stock Tracking and Alerts
Meter strips, lancets, pen needles and insulin are counted by brand and expiry, and the counter is warned before a shelf empties.
- Invoice Management
Consultations, tests and yearly care packages are billed on the visit, with the services still owed under a package shown at reception.
- WhatsApp, SMS and Email Notifications
A message before each review asks the patient for fasting and post-meal readings, and the replies are entered on the record.
- Dashboards and KPIs
The lead doctor sees patients with a recent HbA1c, current screening and a booked review, grouped by treating doctor.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the lead diabetologist
Read each patient’s HbA1c trend, dose history and screening dates, and see which patients have not returned.
For nurses
Record weight, blood pressure, meter readings and foot findings, and see the patients waiting for samples.
For diabetes educators and dietitians
Open the plan given, log each teaching session, and see who has missed a follow-up class.
At the front desk
Book reviews, run the recall list, issue bills and care packages, and chase laboratory reports that have not arrived.
At the counter
Sell strips, lancets and insulin against the patient, and see what is near expiry or below reorder.
The numbers the owner asks for.
- Patients overdue for HbA1c
- Foot, eye and urine albumin checks due
- Referral letters without a returned report
- Insulin and tablet changes by patient
- Care packages with services still owed
- Strip and pen needle stock near reorder
- Missed reviews by doctor
Who this is built for.
- Stand-alone diabetes and endocrine clinics
- Diabetologists who run a small day clinic
- Multi-doctor diabetes centres with educators and dietitians
- Clinics that sell strips and insulin at their own counter
- Diabetes chains running several branches
When it is not the right choice.
- A physician who sees only a diabetic patient or two each week will find a plain appointment diary and a folder of lab slips quite enough.
- An institution with inpatient wards and operating theatres is better served by Hospital/Clinic Management System.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- Laboratory result files
- Glucose meter exports
- Card and wallet payments
- Accounting export
Questions owners ask before a demo.
Is this built for diabetes or for any outpatient clinic?
It is built for diabetes only. The registry, HbA1c trend, screening schedule and dose history all assume a patient who returns for years.
Can it show the HbA1c trend across visits?
Yes. Each result is stored with its date, and the chart runs across every visit so the doctor sees direction at a glance.
How are annual foot and eye checks tracked?
Each patient carries a due date per check. A list shows who is behind, and the front desk uses it for the weekly calls.
Does it suggest insulin doses?
No. It records the doses the doctor orders and the reasons for each change. Dosing decisions are made by the treating doctor alone.
Can patients send readings before a visit?
Yes. A message asks for fasting and post-meal values before the review, and replies are entered on the record by the nurse or desk.
Can we sell strips and insulin and bill consultations in one place?
Yes. Counter sales and consultation bills fall on the same patient record, with stock reduced as each box is sold.
Do referral letters to eye or kidney specialists get followed up?
Yes. Every letter stays open until the specialist’s report is attached. Open ones are listed after the review date has passed.
How do we move our existing patient register?
Names, phone numbers, diagnosis year and recent results are loaded from a sheet or old software. Nurses compare some migrated records with the paper files ahead of opening day.
Who holds the patient data, and can we take it out?
The clinic owns it. The export format for registers and results is agreed in writing when the proposal is prepared, before any work starts.
What does a clinic pay?
There is no list price. A proposal follows a demonstration and reflects doctors, branches, counter sales and the migration of your registers.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Diabetes Clinic Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
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- A reply within one business day
- Your details stay private
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