Planned Maintenance Schedules for Facility Contracts
Lifts, pumps, the DG set, the STP and fire equipment each need a round at a stated interval. The schedule lists what falls due this week and holds the checklist signed afterwards.
Setting up a schedule
One schedule is built per piece of equipment, not per site. Intervals come off the contract. A lift at a tech park and a lift at a small office block may well be checked at different frequencies, and each carries its own.
Running the week
Every Monday the site facility manager opens the rounds falling due. The round is performed, the checklist is filled and the readings go in. Anything found wrong becomes a complaint ticket on the spot, which is how a seized bearing noticed during greasing reaches a technician the same day. Rounds not done by their date show as overdue.
Vendor and annual contract rounds
Much of this work sits with vendors. Your own technicians do the rest.
- The vendor holding each annual contract, with its period
- Visits due from that vendor and visits actually made
- The service report the vendor left, attached to the round
- Equipment still under warranty rather than paid service
What is left to the client
Intervals and checklist points follow your contract and the practice your supervisors already keep. GullySystem puts in what you give it. Any third-party inspection your client arranges sits outside this module, and the paperwork from it is theirs to hold.
Frequently asked questions
Can two sites share one checklist?
Yes. A checklist written for a lift or a pump can be used at every site that has one, with its own interval per contract.
What happens when a round is skipped?
It shows as overdue until performed, and the overdue list is read by the operations manager across every site. Nothing closes it quietly.
Are readings kept over time?
Yes. Running hours, pressure and fuel readings build a history against the unit, so a drift is visible on the asset page.
Does it send the client a copy?
It can be sent. A completed round with its checklist and photographs can go to the client admin over email or WhatsApp.
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