Facility Shift Roster and Reliever Cover
The roster says who stands at which post, on which shift, through the month. Weekly offs, leave and reliever cover are all written on the same sheet.
Building the month
A roster is drawn once and then edited as the month moves. Leave coming in on the tenth, a transfer on the fifteenth and a sudden absence are all absorbed into the same sheet without a fresh one being drawn.
When somebody does not report
The shift start hour passes and a post stays unmarked. A post open past the first hour of the shift sits at the top of the operations screen until somebody fills it. A reliever is assigned, or a person on the earlier shift is held back on double duty. Either choice is written against the post with its reason.
What the supervisor sees
The site facility manager opens the day on one screen. Nothing else is needed.
- Who is expected on each post this shift
- Who is on weekly off or approved leave today
- Posts still unmarked after the shift start hour
- Relievers sent to this site and the post each fills
- Double duties running at the site today
What the roster does not settle
It does not fix how many hours a person may work or how offs must fall. Those terms are yours. Your office sets the shift patterns and the rules the roster then follows. Overtime limits and their treatment stay with your accountant or advisor.
Frequently asked questions
Can a roster be copied from last month?
Yes. The previous month can be carried forward and then edited, which saves rebuilding a stable site from nothing.
Will the system stop a person being put on two posts?
Yes. A person already rostered for a shift cannot be placed on a second post in the same hours without the double duty being marked.
Do staff get told their roster?
They can be told. A message over WhatsApp or SMS is possible, and whether you send one is your call.
How far ahead can a roster be made?
As far as you wish. A month is usual, though some offices draw two and adjust as leave comes in.
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