Run tender orders, frame fabrication, coating, assembly and ward deliveries in one system.
Manage tender schedules, quotations, cutting lists, frame welding, powder coating, actuator and castor fitting, load checks, ward-wise packing and spares from a single record. Each bed, couch or trolley carries its tube batch, coating run, fittings and test sheet from the first cut to the ward drop. Planners, fabrication, assembly, quality and dispatch staff work from the same serial.
- Tender items and bed models entered along with the rates you currently quote
- Live tenders, delivered serial numbers and past spares orders brought across
- Our team amends bed models and check sheets whenever you ask
Hospital bed, trolley and couch makers run tender quotations, tube cutting, welding, coating and assembly here. Each piece carries a serial with its tube batch, coating run, actuator and castor set. Quality records and ward-wise packing lists follow the serial, and later spares are quoted from what was supplied.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Tender intake
The tender schedule is entered line by line with sizes, colours, fittings and ward quantities, and priced from your rates.
- 2
Cutting and fabrication
Tube cutting lists and jig numbers are released per model. Welders record the frames finished and any rework.
- 3
Pretreatment and coating
Frames are grouped into rack loads, coated or polished, and each run is saved with colour, cure and thickness readings.
- 4
Fitting and assembly
Actuators, rails, castors, hand controls and platforms are fitted and the lot numbers of motors and castors are noted against the serial.
- 5
Checks and packing
Load, brake and finish checks are signed on screen, then beds are packed ward by ward.
- 6
Delivery and aftercare
A delivery note per ward drop is printed, and the serial list becomes the basis for later spares and repairs.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Estimate/Quotation Management
Beds, lockers and trolleys are priced from tube weight, coating and fittings, and each revision sent to the hospital buyer is saved beside the earlier one.
- Bill of Materials
Each bed model carries its tube lengths, rails, platform and fittings, so the cutting list released to the tube shop matches the model.
- Work Order Management
A work order releases a batch of frames to the welding bay, and welders record what was finished, reworked or rejected.
- Batch and Serial Tracking
Motors, hand controls and castors are received by lot and attached to the serial of the bed that received them.
- Quality Control
Rail load, platform load, castor brake and finish checks are signed per serial, with the inspector, date and result kept.
- Job Work Management
Frames sent to an outside coater or polisher are tracked out and back, with the run, colour and quantity returned.
- Order Management
The confirmed tender is held with all its lines, and quantities built, packed and delivered are compared against ward demand.
- Service Reports and Proof of Visit
Each repair or replacement visit is recorded on the bed serial, so the next spare quoted is the part actually fitted.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the tender desk
Enter schedules, price lines, track revisions and see which wards are yet to be supplied.
For fabrication and welding
See the cutting list and jig for each model, and record frames completed and reworked.
For coating and finishing
Plan rack loads, save colour and cure readings and link them to each frame.
For assembly and quality
Fit components against the serial, sign load and brake checks, and hold back beds that fail.
For dispatch
Pack by ward, print the note for each drop and record the vehicle and receiving ward.
The numbers the owner asks for.
- Tender lines supplied against ordered, by ward
- Frames in welding, coating and assembly
- Coating runs with colour and thickness readings
- Actuator and castor lots against bed serials
- Beds failing load or brake checks
- Ward drops packed and delivered
- Spares supplied by bed model and ward
Who this is built for.
- Makers of hospital beds and ward trolleys
- Shops that produce examination couches and bedside lockers
- Makers of theatre and ICU furniture on stainless steel
- Firms that supply under government or private hospital tenders
- Manufacturers that fit actuators and mattresses in their own plant
When it is not the right choice.
- A workshop that makes a few lockers to order and has no tender work may only need a quotation tool.
- Medical electronics makers that need device history files will find Medical Device Manufacturer Management Software closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- WhatsApp or other messaging
- Barcode and label printers
- Accounting export
Questions owners ask before a demo.
Can a tender with many lines be entered in one go?
Yes. A schedule can be keyed line by line or loaded from a sheet, and every line keeps its model, size, colour and ward quantity. Later edits change one line, not the whole schedule.
Does a serial follow the bed through coating?
Yes. Frames get an identity at welding. The coating run they hang in is linked to that identity. A finish complaint then points to one run.
Can mattresses be matched with their beds?
Yes. A mattress order sits beside the bed order for the same ward, and packing shows what is complete and what is still waiting.
How are load and brake checks recorded?
Your inspector signs each check on screen against the serial, with the result and date. Pass limits are the ones your quality staff and buyers set.
Can we see which wards still need beds?
Yes. Ordered, built, packed and delivered quantities are shown per tender line and ward, so open balances are visible.
Can spare castors and hand controls be sold later?
Yes. Spares enquiries are linked to the bed serial, so the part quoted is the one that was fitted.
Where do actuator lot numbers come from?
They are taken from the supplier delivery note at goods receipt and attached to the beds that receive them during assembly.
What does it cost?
No price is published. Three things shape the scope: the people who sign in, the workshops that build beds and the amount of configuration you want. A trial on your own bed models comes first.
What happens to old tender records?
Open tenders and past supplies can be loaded from your sheets, so spares history starts with real data.
Who looks after the system?
GullySystem hosts it and staff make changes to models, checks and print formats when you ask.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Hospital Furniture Manufacturer Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements