One system for formulas, ingredient lots, batch records and supplement labels.
Brand-owner orders, formulas, certificates of analysis, assay-adjusted dispensing, batch records, heavy metal and microbial results, allergen changeovers, labels and dispatch all live in one place. Each finished lot of capsules, tablets, powders or gummies names the extract lots inside it and the tests it passed. Lot codes print from the record. Batch files are ready on request.
- Formulas, brand owners and label versions are recorded in the form you use now, with your own product names and your own approval steps kept intact
- Orders in hand, ingredient stock and certificates are brought over before go-live, then compared line by line with your shelf and your folders
- Later edits to batch sheets and release rules are done for you by GullySystem staff when your formulation or quality head asks
Makers of supplement capsules, tablets, powders and gummies run formulas, ingredient lots and batch records in one system, for their own brands and for private-label customers. Dispensing weights follow each extract’s assay. Allergen clean-downs, test results and best-before dates are recorded against every lot, with the plant’s own limits and sign-off steps entered at set-up.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Order and formula
A brand owner’s order is matched to a formula version and its approved label, while a new product opens as a development record. No batch runs until the owner approves.
- 2
Ingredient receipt
Extracts, vitamins and excipients arrive by lot with certificates, and samples go for identity and potency tests. Each lot sits in quarantine until the results clear it for the dispensing room.
- 3
Dispensing and blending
Dispensing weights come from each extract’s assay. Weighing, blending and granulation are signed in the batch record against named equipment and operators, so the file builds itself as the shift works.
- 4
Forming and filling
Capsules are filled, tablets pressed or powders packed, with in-process weight, hardness and disintegration checks at the line, and allergen clean-downs are signed before changeover. The clean-down comes first.
- 5
Test and release
Finished lot results are read against the specification. Any lot with a failed assay or a micro result still pending stays on quality hold. Release is a signed entry that shows who approved it and when.
- 6
Labelling and dispatch
Lot codes and best-before dates print from the record onto the approved label, and cartons, packing list and invoice go to the brand owner. The batch file follows.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Bill of Materials
Each formula lists its ingredients and quantities per batch size, and only the approved version can open a new batch of capsules, tablets or powder.
- Contact & Account Management
Every brand owner has its own record of formulas, label approvals and orders, kept apart from other private-label customers even when the blends look alike.
- Batch and Serial Tracking
Extract, vitamin and excipient lots are received with certificates and assay figures, and each finished lot names the ingredient lots that went into it.
- Quality Control
Identity, potency, heavy metal and microbial results are read against the specification, and a missing or failing result holds the lot until quality decides.
- Work Order Management
A batch order is released to a line with its steps, operators and equipment, and each signed step builds the batch file as the shift works.
- Workflow and Approvals
A signed clean-down must precede any product that is incompatible with the last one, and an uncleared line blocks the next batch from starting.
- Barcodes and Labels
Lot codes and best-before dates print from the batch record on the approved label version, and scanning the label confirms that it matches the batch.
- Stock Tracking and Alerts
Retained samples are listed with shelf location and discard date, and stability pulls raise a reminder before they fall due on the study calendar.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For plant managers
Open one page at shift start. It lists batches running, lots on quality hold, labels waiting for owner approval and orders due, grouped by brand owner.
For formulation and development staff
Keep formulas and their versions, set the overage rules for each extract and carry new products through owner approval. Every edit stamps the formula record with an author and a date.
For production and packing operators
Open the batch record and read the dispensing sheet. Sign each step, then confirm the label and lot code at the line before the first carton is packed, with the sheet in hand.
For quality and laboratory staff
Review supplier certificates, key in test results, log allergen clean-downs and decide whether a lot is released or held, with the reasoning kept on the lot.
For brand-owner contacts
View their own orders, approve label changes and download batch files for their products, while every other brand stays out of sight.
The numbers the owner asks for.
- Lots by status: in process, on hold, released
- Ingredient lots with potency, expiry and balance
- Yield and loss by product and line
- Out-of-limit results by test and supplier
- Label approvals pending by brand owner
- Allergen changeovers signed and outstanding
- Retained samples due for discard
Who this is built for.
- Plants that make capsules, tablets, powders and gummies for supplement brands, including those that fill softgels bought in as shells
- Contract nutraceutical manufacturers serving several private-label customers
- Producers of botanical extracts blended into finished products
- Makers of sports nutrition and protein powders
- Brands that own a plant and sell direct to consumers as well as through pharmacies and retailers
When it is not the right choice.
- A shop that only resells finished supplements needs stock and sales tools. Batch records would be wasted on it.
- A pharmaceutical plant with sterile products, cleanroom gowning and parenteral filling will find the pharmaceutical manufacturer product closer to its needs.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- WhatsApp or other messaging
- Accounting export
- Barcode labels
- Laboratory instrument export
- Label printer
Questions owners ask before a demo.
Does the dispensing sheet change when the extract lot changes?
It does. The sheet reads the assay of the lot being dispensed and recalculates the weight, so the same recipe delivers the same label claim from different lots of extract.
Can I keep each brand owner’s products private?
Yes. Every brand owner sees only its own formulas, labels and batch files, while staff with plant-wide logins can see all of them side by side when comparing blends.
How are allergens controlled between products?
Allergens are flagged on each formula. A batch that follows an incompatible product cannot start until the line’s clean-down has been signed by the person responsible for that line.
What if an outside laboratory is slow?
Results can be entered when they arrive. Until then the lot shows as awaiting a result and stays held, so nothing ships by mistake while the outside laboratory catches up.
Can the label text be checked against the batch?
The lot code and best-before date print from the batch record onto the approved label version, and a different label version cannot be chosen once the batch is open.
Does it manage stability studies?
It schedules stability pulls and records results for products on a shelf-life study, with the dates held against each retained sample. Shelf-life decisions stay with your quality staff.
How would a brand owner download a batch file?
A login for the brand owner opens the batch file for its own products, and what that file includes is agreed with your quality head beforehand.
What happens to the spreadsheets we keep today?
Formulas, ingredient stock and customers are loaded during set-up, and certificate files are linked to their lots in bulk once the shared folders have been sorted by supplier.
What decides the cost for a supplement plant?
Product lines, logins for laboratory and packing staff and brand-owner accounts set the scope. You see one of your own formulas running on screen before anyone quotes a figure.
Who changes the batch sheets later?
GullySystem staff edit sheets, rules and label layouts when asked. Your formulation or quality head signs off before a change reaches the floor, so nothing goes live unreviewed.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Nutraceutical Manufacturer Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements